The Utah State Board of Education (USBE) Special Education Services uses Utah Program Improvement Planning System (UPIPS) to monitor and support compliance with federal and state requirements in Local Education Agencies (LEAs) across the state of Utah. This system was developed and designed to mirror the system used by the federal Office of Special Education Programs (OSEP) to monitor each state. UPIPS encompasses both external monitoring by the USBE Special Education Services and internal monitoring by the LEA. The purpose of UPIPS is to use continuous monitoring to improve procedural compliance and outcomes for students with disabilities. This data-driven approach to monitoring provides a systematic way for the USBE Special Education Services and the LEA to evaluate the impact special education services are having on student achievement and outcomes.
LauraLee Gillespie
UPIPS Coordinator
Phone: (801) 538-7866 | E-mail
Utah Program Improvement Planning System (UPIPS) Manual 2022–2028
Internal Audit: Auditing or Monitoring?
Utah State Board of Education Internal Audit
Utah Program Improvement Planning System (UPIPS) Implementation Monitoring Tiers
UPIPS Sign In
(PDF File
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UPIPS Program Improvement Monitoring Visit Interview Questions 2022-2023
The Utah State Board of Education (USBE) Special Education Services has the responsibility of monitoring compliance with federal and state requirements under the Individuals with Disabilities Education Act (IDEA) of 2004. This responsibility is administered within the framework of supporting positive results for students with disabilities.
In accordance with the USBE Administrative Rule R277-926: Certification of Residential Treatment Center Special Education Program, an Onsite Monitoring visit will be conducted at each RTC to determine compliance with this USBE Rule. All RTCs found compliant will be awarded a two-year certification.
When a Local Education Agency (LEA) places a student in an RTC, The RTC is responsible for providing a Free Appropriate Public Education (FAPE) to that student. The USBE certifies RTCs to provide the LEA with an assurance that the RTC has the systems and personnel in place able to provide a FAPE.
In order to become certified through the State of Utah, an RTC submits an application for initial or renewal certification, the application is reviewed and accepted, and an on-site visit is completed to verify the information submitted with the application. Several methods of data collection are utilized during the on-site visit including reviewing student records, interviewing school staff and parents, and conducting classroom observations in both general and special education settings. The results of that visit are presented in a report.
Nonpublic Schools Residential Treatment Centers (RTCs) Monitoring Visit Expectations Revised
Google Docs
Dana Archuleta
RTC Certification and UPIPS
Phone: (801) 538-7698 | E-mail
The Model Forms changed as the result of the Special Education Rules that went into effect August 2020. Forms are current as of the date on the form. Translations will be posted as they become available.
Regular Education Interventions/At-Risk Documentation | Arabic | Portuguese | Spanish | Vietnamese
Referral for Evaluation for Special Education Services | Arabic | Portuguese | Spanish | Vietnamese
Prior Written Notice and Consent for Evaluation/Reevaluation | Arabic | Portuguese | Spanish | Vietnamese
Evaluation/Reevaluation Testing | Arabic | Portuguese | Spanish | Vietnamese
Notice of Meeting | Arabic | Portuguese | Spanish | Vietnamese
Notice of Meeting to Adult Student | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Reports and Written Prior Notice of Eligibility Determination.
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Autism | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Deafblindness | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Developmental Delay | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Emotional Disturbance | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Hearing Impairment/Deafness | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Intellectual Disability | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Multiple Disabilities | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Orthopedic Impairment | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Other Health Impairment | Arabic | Portuguese | Spanish | Vietnamese
Specific Learning Disability (SLD).
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Specific Learning Disability – Method A: Response to Intervention (RtI) | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Specific Learning Disability – Method B: Combination of RtI and Discrepancy Analysis | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Specific Learning Disability – Method C: Other Alternative Research-Based Method | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Speech Language Impairment | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Traumatic Brain Injury | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report and Prior Written Notice of Eligibility Determination: Visual Impairment (Including Blindness) | Arabic | Portuguese | Spanish | Vietnamese
Team Evaluation Summary Report (No Disability Category) | Arabic | Portuguese | Spanish | Vietnamese
Individualized Education Program (IEP) | Arabic | Portuguese | Spanish | Vietnamese (Complete Form)
Individualized Education Program (IEP): Present Levels of Academic Achievement and Functional Performance (PLAAFP) and Special Factors | Arabic | Portuguese | Spanish | Vietnamese
Individualized Education Program (IEP): Measurable Annual Goals | Arabic | Portuguese | Spanish | Vietnamese
Individualized Education Program (IEP): Services | Arabic | Portuguese | Spanish | Vietnamese
Individualized Education Program (IEP) | Arabic | Portuguese | Spanish | Vietnamese
Individualized Transition Plan | Arabic | Portuguese | Spanish | Vietnamese
Assessment.
Assessment Addendum: Participation in Statewide and Local Education Agency (LEA)-wide Assessments | Arabic | Portuguese | Spanish | Vietnamese
Analysis of Assessment in the Utah's Accountability System | Arabic | Portuguese
Prior Written Notice for Extended School Year (ESY) Services | Arabic | Portuguese | Spanish | Vietnamese
Amendment to Individualized Education Program (IEP) | Arabic | Portuguese | Spanish | Vietnamese
Agreement-Individualized Education Program (IEP) Team Member Not Attending Meeting | Arabic | Portuguese | Spanish | Vietnamese
Placement.
Prior Written Notice and Consent for Initial Placement in Special Education | Arabic | Portuguese | Spanish | Vietnamese
Prior Written Notice of Change of Placement in Special Education | Arabic | Portuguese | Spanish | Vietnamese
Prior Written Notice of Evaluation/Reevaluation and Review of Existing Data | Arabic | Portuguese | Spanish | Vietnamese
Prior Written Notice of Refusal to Take an Action | Arabic | Portuguese | Spanish | Vietnamese
Written Prior Notice | Arabic | Portuguese | Spanish | Vietnamese
Self-Contained Resource Attendance Management (SCRAM) | Spanish | Vietnamese
Notice to Parents and Students Regarding Age of Majority Rights That Transfer under Individuals with Disabilities Education Act (IDEA) | Arabic | Portuguese | Spanish | Vietnamese
Notice of Transfer of Parental Rights at the Age of Majority | Arabic | Portuguese | Spanish | Vietnamese
Consent for Disclosure of Confidential Information | Arabic | Portuguese | Spanish | Vietnamese
Student Records Transfer Request Between Local Education Agencies (LEAs) | Spanish | Vietnamese
Observation Report: Specific Learning Disabilities (SLD) | Arabic | Portuguese
Behavior Observation Report | Arabic | Portuguese
Consent for Agency Invitation to Transition Meeting (Parent) | Arabic | Portuguese | Spanish | Vietnamese
Consent for Agency Invitation to Transition Meeting (Adult Student) | Arabic | Portuguese | Spanish | Vietnamese
Manifestation Determination | Arabic | Portuguese | Spanish | Vietnamese
Record of Access | Spanish | Vietnamese
In-State Transfer Student Checklist | Spanish | Vietnamese
Out-of-State Transfer Student Checklist | Spanish | Vietnamese
Health Insurance Portability and Accountability Act of 1996 (HIPAA) Release of Information | Arabic | Portuguese | Spanish | Vietnamese
Revocation of Consent for Special Education and Related Services | Arabic | Portuguese | Spanish | Vietnamese
Summary of Academic Achievement and Functional Performance for Exiting Student | Arabic | Portuguese | Spanish | Vietnamese
Authorization to Access Confidential Student Record | Spanish | Vietnamese
Special Education File Transfer Log
Prior Written Notice and Consent for Test Administration Related to Special Education and Related Services | Arabic | Portuguese
Special Education and Related Services Paraeducator Training and Supervision
Implementation of Special Education and/or Related Services
To save the form, you need to right-click on the form and save target as or save link as to wherever you want on your computer. Then you can fill it out and save as (with student name and form number).
Emily Nordfelt
UPIPS Program Specialist
Phone: (801) 538-7757 | E-mail