Welcome to School Fees

Overview

The Utah State Board of Education approved revisions December 10, 2019 to Administrative Rule R277-407. Changes will be made effective January 1, 2020.

R277-407: School Fees
Utah State Board of Education Administrative Rules

Purpose

To preserve equal opportunity for all students and to limit diversion of money and school and staff resources from the basic school program, each Local Education Agencies fee policies shall be designed to limit student expenditures for school-sponsored activities, including expenditures for activities, uniforms, clubs, clinics, travel, and subject area and vocational leadership organizations, whether local, state, or national. (Reference: R277-407-6(11)).

Definition

"Fee" means something of monetary value requested or required by a Local Education Agency as a condition to a student's participation in an activity, class, or program provided, sponsored, or supported by a school. (Reference: R277-407-2(3)(a))

Compliance

Local Education Agencies and each school will be required to complete a Certificate of Compliance annually. The deadline for submission is October 31.

Resources

House Bill (H.B.) 250: School Fee Revisions
Utah State Legislature

Index to the Permanent Injunction
1994 Third District Court Order

R277-407: School Fees
Utah Office of Administrative Rules

Certification of Compliance

The annual Certificate of Compliance report will be due October 31 of each school year. On October 1 of each year the Local Board Chair, District Superintendent, Charter School Director, and each school Principal will receive an e-mail containing a personalized link to complete the Certificate of Compliance. The e-mail will be titled Utah State Board of Education School Year 2020-2021 Certificate of Compliance. Each individual will have 30 days to complete the certificate. Future report deadlines are listed below.

The Certificate of Compliance confirms that each District, Charter, and school understands and is abiding by the 1994 Permanent Injunction, House Bill 250, and Administrative Rule R277-407.

House Bill 250: School Fee Revisions
Utah State Legislature

R277-407: School Fees
Utah State Board of Education Administrative Rules

Below is a sample of the Certificate of Compliance in PDF form. This will only provide a view of what the electronic version will look like.

Sample: Board Chairs

Sample: School Principals

Sample: Superintendents and Charter Directors

Required Attachments (Superintendents and Charter School Directors only)

Superintendents and Charter School Directors are required to attach the following Local Education Agency (LEA) documents for the current school year and to complete the statistical report for the previous school year.

LEA Documents:

  • Student Fee Schedule with spend plan
  • School Fee Policy
  • School Fee Waiver Policy
  • Date of notice of Fee Waiver Criteria provided by the LEA to Student's Parents

Statistical Report:

  • Total number of students (Enrollment as of October 1)
  • The following counts and dollar amounts from the previous school year ending June 30:
    • Total number of students
    • Total number of students given fee waivers
    • Total dollar amount of student fees waived
    • Total number of students that worked in lieu of fee waivers
    • Total dollar amount of fees credited in lieu of fee waivers
    • Total number of students denied fee waivers
    • Total dollar amount of student fees charged (Grand total of general, curricular, co-curricular, and extra-curricular fees)
    • Total dollar amount of general fees charged
    • Total dollar amount of general fees waived
    • Total dollar amount of fees charged for curricular activities
    • Total dollar amount of fees waived for curricular activities
    • Total dollar amount of fees charged for co-curricular activities
    • Total dollar amount of fees waived for co-curricular activities
    • Total dollar amount of fees charged for extra-curricular activities
    • Total dollar amount of fees waived for extra-curricular activities

Reporting Deadlines

To comply with the July 1, 2021 deadline for School Fees reporting a preliminary statistical report will be requested from each LEA by June 30, 2021. The Qualtrics survey to collect the statistical report will be available May 15, 2021 through June 15, 2021.

Legislation

House Bill (H.B.) 80: School Fees Data Collection | Title 53G-7-503: Fees. Prohibitions. Voluntary supplies. Enforcement Reporting. (reference (5)(a)(iv))
Utah State Legislature

Upcoming Report Timeline

October 31, 2020

  • School Year 2020-2021: Certificate of Compliance Assurances for LEA/School Policy and Procedures
  • School Year 2019-2020: LEA Statistical Report of Fees, Fee Waivers and Student Counts

June 30, 2021

  • School Year 2020-2021: Preliminary LEA Statistical Report of Fees, Fee Waivers and Student Counts

October 31, 2021

  • School Year 2021-2022: Certificate of Compliance Assurances for LEA/School Policies and Procedures
  • School Year 2020-2021: LEA Statistical Report of Fees, Fee Waivers and Student Counts

October 31, 2022

  • School Year 2022-2023: Certificate of Compliance Assurances for LEA/School Policies and Procedures
  • School Year 2021-2022: LEA Statistical Report of Fees, Fee Waivers and Student Counts

Forms

Grades K-12

Contact Us

For feedback, comments, and technical assistance, please contact us at schoolfees@schools.utah.gov.

Tamra Dayley
School Fees Project Lead
Phone: (801) 538-7718 | E-mail

Ian Fitch
School Fees Project Staff
Phone: (801) 538-7717 | E-mail

Charity Goodfellow
School Fees Project Staff
Phone: (801) 538-7762 | E-mail

Mailing Address
Utah State Board of Education
PO Box 144200
Salt Lake City, Utah 84114-4200
Fax: (801) 538-7768