1. What types of projects constitute construction?
Construction means:
This includes leased facilities, both temporary and permanent structures, etc. Construction does not mean the routine operation, routine maintenance of existing structures, buildings or real property.
2. Is there a requirement to report projects based on a certain dollar amount?
No, the requirement to report construction to our agency is based on work required to be inspected, outlined in the 2015 International Building Codes (IBC) suite. Items required to be inspected are required to be reported to us. This information along with those exempt from reporting, can be found in the following forms at the website below.
3. Where do I find the construction reporting forms and what are they for?
The construction documents provide helpful resources in the development, coordination, plan review, supervision, enforcement, and inspection process of the construction project. The Pre-Construction Checklist provides an overview of information required to be submitted to Utah State Board of Education prior to construction commencing. Other documents posted are for reporting monthly inspections and project progress along with documentation required for project closeout. Similar to the Pre-Construction Checklist, the Active Construction and Project Closeout Checklist steps you through necessary requirements for closing your project.
4. What can happen if a construction project is not reported as required?
The Superintendent may enforce requirements and provisions about public school building and alteration and may interrupt disbursements of state aid to any school district or charter school which fails to comply with rules adopted by the Board.
A Local Education Agency (LEA) may be subject to a nonrefundable fine in the amount of one half of one percent of the total construction costs if the LEA fails to report a public school project.
Title 53E-3-707: School Building Construction and Inspection Manual. Annual Construction and Inspection Conference. Verification of School Construction Inspections
Utah State Legislature
R277-471: School Construction Oversight, Inspections, Training and Reporting
The Utah Office of Administrative Rules
This information was last amended November 10, 2014, and applies to all construction projects (the only exceptions are listed in the International Building Code (IBC), Section 105).
5. What is the School Construction Resource Manual (all construction steps, rules, etc., including preliminary requirements) and where is it found?
The School Construction Resource Manual includes guidelines, best practices, laws, rules, and so on, that LEAs (school district and charter schools) are required to follow.
6. Whom do I send the facility construction project forms to, and by what means?
All forms should be e-mailed to schoolconstruction@schools.utah.gov or sent by mail to:
School Construction
Utah State Board of Education
PO Box 144200
Salt Lake City, Utah 84114-4200
Plans for the project should not be emailed; they should be sent on a CD or thumb drive via United States Postal Service.
7. What is an SP-8 Construction Inspection Summary Form and when do they have to be submitted?
The SP-8 form is a summary of all inspections and tests performed for a particular month. These reports and inspections are due monthly (by the 10th day of the following month) throughout the duration of the construction project with the accompanying inspection and test reports. For months where no inspections were required, the SP-8 must still be submitted and marked for no inspections.
8. What is an SP-9 Final Inspection Certification Form and when does it have to be submitted?
The SP-9 Form certifies that the construction project is complete or substantially complete to the point that a temporary or permanent Certificate of Occupancy may be issued. The SP-9 must be accompanied by the building inspector of record’s final approval for permanent or temporary occupancy as well as the Fire Marshal’s permanent or temporary Certificate of Fire Clearance.
9. What is an SP-10 Certificate of Occupancy Form, how is it obtained and when does it have to be submitted?
The Certificate of Occupancy is required to be obtained prior to the facility or area of the project being occupied. It is issued by the building official for the project, if the project is inspected by the local jurisdiction where the facility is housed; by the local school district when appropriately credentialed inspectors are employed. In the case of independent inspectors, the SP-10 Request Certificate of Occupancy shall be sent to schoolconstruction@schools.utah.gov to be signed by the State Superintendent for Public Instruction. When all requirements have been fulfilled, the signed certificate is returned to the requesting LEA (school district or charter school) designee.
10. Does the total footage for a new school include sidewalks, playgrounds, and so on?
No, the square footage is specifically related to structures/buildings.
11. Who can perform various plan reviews for construction projects?
All plan reviews must be performed by those currently certified for commercial construction through the International Code Council (ICC) and/or licensed as applicable through the State of Utah in the field the review is being performed.
12. Who can perform various inspections for construction projects?
All inspections must be performed by those currently certified through the International Code Council (ICC) and/or licensed as applicable through the State of Utah in the field the review being performed.
If you have any questions, please send an e-mail to schoolconstruction@schools.utah.gov.
1. Where can I find copies of the Allotment Memos?
2. There is an error on my Allotment Memo. How can I get it fixed?
Jake Houtrouw
Phone: (801) 538-7667 | E-mail
1. Educator Data and Statistics
2. Funding for Educators
3. Immunization
4. Necessarily Existent Small Schools (NESS)
1. Who is eligible for school transportation?
R277-600-4: Eligibility
Utah Office of Administrative Rules
R277-600-5: Student with Disabilities Transportation:
Utah Office of Administrative Rules
2. Why Can't the bus go down my street?
R277-600-6: Bus Route Approval:
Utah Office of Administrative Rules
For questions pertaining to:
For questions pertaining to:
Please contact Ron Litchfield at (801) 538-7577 or via e-mail at ron.litchfield@schools.utah.gov.
1. What is the Annual Financial Report (AFR)?
2. What is the Annual Program Report (APR)?
3. Where can I get a listing of required reports?
4. If I have questions concerning school accounting, who can help me?
5. If I represent a new charter school in our planning year do I still need to file an AFR or APR when we don't have students?
6. Do I need to submit my budget to Utah State Board of Education?