Construction/Facility Safety

The Utah State Board of Education (USBE) has developed this website to help Local Education Agencies (LEAs), school districts and charter schools administrators and facilities personnel, along with those involved with school facilities, better design plan, build, and maintain efficient and effective school facilities that will properly support sutiable education programs for Utah children. while maintaining the appropriate level of safety and security. Included within this website are: the electronic version of the School Construction Resource Manual; related law and administrative rules; construction forms; construction and inspection-related references; lists of school construction projects; the electronic version of Emergency Preparedness Planning Guide for Schools; and much more.

Overview

All school construction, maintenance and operation must comply with all applicable building codes. The purpose of building codes are to establish the minimum requirements to provide a reasonable level of safety, public health and general welfare through structural strength, means of egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide a reasonable level of safety to fire fighters and emergency responders during emergency operations (International Building Code (IBC) 101.3).

The provisions of the codes apply to the construction, alteration, relocation, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every building or structure or any appurtenances connected or attached to such buildings or structures (IBC 101.2), which applies to leased facilities.

Hopefully this information is helpful to everyone who uses it. If there are topics you would like more information about, or you have questions or concerns about any of the website contents, please contact Jenefer Youngfield at (801) 538-7669.

Best Practices

The 2010 Legislature Session, SB 2 Minimum School Program and Public Education Budget Amendments enacted that “Legislature intends that the State Board of Education develop a plan to create a website where best practices and studies of school districts and charter schools may be posted for the purposes of facilitating and encouraging innovation, cost-savings, and productivity.”

In addition to the School Construction Resource Manual being mandated in Utah Code (law) 53A-20 and Administrative Rule R277-471, it is considered best practice for the design, construction, maintenance, operations, safety and security of K-12 public school facilities in Utah. The tab Construction Resource Manual provides facility and facility safety related Best Practices information.

Along with the Emergency Preparedness Planning Guide for Utah Schools being mandated in Administrative Rule R277-400, it is considered a guideline for best practice, relative to Utah K-12 public school safety and security. The Safety and Security website provides additional links to information and examples considered best practice for school facilities.

If you have any questions about facility or safety best practice for K-12 public schools, please feel free to contact Jenefer Youngfield.

Information related to the posting information on the USBE website is outlined in the Best Practice Acceptable Use Policy.

School Construction Resource Manual

2013 School Construction Resource Manual

The Utah State Office of Education (USOE) publishes this resource manual by authority of:

  1. S.B. 68
    1999 General Utah State Legislature
  2. Utah Code Title 53A, Chapter 20, Section 104.5
    School Building Construction and Inspection Manual, Annual Construction and Inspection Conference, Verification of School Construction Inspections..

Major topics include long-range planning; the role and responsibilities of the School District Building Official (SDBO) and Charter School Board Building Official (CSBBO); school site issues such as size and location, pupil transportation into and away from the school, geologic hazards, environmental impact, acquisition and development, as well as coordination with the local municipality and county; plan development issues such as educational specifications, selection of architects/engineers, facility design, and plan reviews; value engineering and life-cycle costing; structural, energy; fire marshal plan reviews; the construction bidding process; the construction inspection process; and maintenance and operation of buildings after construction.

The resource manual is comprised of various chapters which are listed below:

  • Americans with Disabilities Act (ADA)
  • Asbestos Removal/Containment in Facilities
  • Emergency Preparedness Planning Guide for Utah Public Schools
  • Facilities Planning
  • Facility Graffiti Removal and Prevention
  • Fire and Structural Wall Identification
  • Fire Extinguishing Systems Inspection and Test
  • Hazardous Waste
  • Indoor Air Quality
  • Inspection Process
  • Legal Liability in Building Maintenance and Operations
  • Nonstructural Earthquake Hazards
  • Outdoor Learning Play Centers and Playgrounds
  • Plan Development
  • Plan Review/Value Engineering
  • Procurement (Bidding) Process
  • Radon Gas in Facilities
  • Relocatable (Portable Classroom) Building Issues
  • Roof Inspection Management and Maintenance
  • School District Building Official and Charter School Board Building Officer
  • School Facility Site Selection and Development
  • Storage of Flammable and Combustible Liquids
  • Underground Natural Gas Piping

School Facility Safety and Security

Emergency Preparedness Planning Guide for Utah Schools

Emergency Compliance and Assurance Reporting and Forms

Please Note: Although school emergency compliance and assurance requirements are still in effect, the detailed reporting required by USBE, of individual schools and school districts, was only required to be submitted in FY2013. Current reporting is included in the USBE "UCA Compliance" information in addition to emergency topics, and is reported at the administrative level to USBE. A copy of this form can be reviewed by selecting the link below. The detailed emergency compliance reporting forms required in FY2013 can be used by LEAs to assist in meeting compliance, but, as noted above, are not required to be.

UCA Compliance and Assurance Form - Sample

Elementary School Level Emergency and Safety Compliance and Assurance Sample Form

Note: any school with both elementary (K-6) and secondary (8-12) students, must adhere to the elementary school requirements.

Secondary School Level Emergency and Safety Compliance and Assurance Sample Form

District Level Emergency Compliance and Assurance Form

2014 School Safety & Security Conference

  • Conference Materials

Earthquake Safety

  • Centers for Disease Control and Prevention (CDC)
  • Health and Safety Tips
  • United Nations Center for Regional Development (UNCRD)
  • School Earthquake Safety Initiative
  • University of Utah Seismograph Station (UUSS)
  • Earthquake Safety (Utah)
  • U.S. Geological Survey (USGS)
  • Hazard Resources

Emergency Procedures Plan for Utah Schools

  • Administrative Rule R277-400
  • School Emergency Response Plans

Schools Seismic Safety

  • 2002 Incremental Seismic Rehabilitation of School Buildings (K-12) and
  • Promoting Seismic Safety: Guidance for Advocates
  • Federal Emergency Management Agency (FEMA)

Specific School Safety Information and Samples

  • Jordan School District - Tactical Worksheets and Incident Command Systems (ICS) information
  • Washington School District - Safety/Emergency information
  • Tools in Developing Plans - Ready.gov
  • Center for Safety Schools - Emergency Management Resources
  • State of Maine - School Emergency Preparedness Planning
  • Federal Emergency Management Agency (FEMA) Sample School Emergency Plans

Building Construction Records

Annual School Plant Capital Outlay Report

In accordance with Utah Code 53A-20-103, the following are links to the Annual School Plant Capital Outlay Reports:

Records of School Construction

2016

By District/Charter

By Project Number

2015

By District/Charter

By Project Number

2014

By District/Charter

By Project Number

References and Resources

Accessibility - Americans with Disabilities Act (ADA)
Americans With Disabilities Act (ADA)

United States Department of Justice

Building Safety and Security
A Practical Guide for Crisis Response in Our Schools: Fifth Edition
National Center for Crisis Management

Indoor Air Quality (IAQ)

Indoor Air Quality - Tools for Schools

International Code Council (ICC)

International Code Council - Free I-Codes

International Code Council Certified Professional Search

National Institute for Occupational Safety and Health (NIOSH)

Pipeline Safety Advisory and Alerts

Utah Department of Commerce: Division of Public Utilities

Pipeline Safety: Pipeline Industry Implementation of Effective Public Awareness Programs

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration

Radon Prevention in the Design and Construction of Schools and Other Large Buildings - 1994

Safety and Crisis Management

School Facilities: School Safety Audit Questions and Answers

Virginia Department of Education: Safety and Crisis Management

U.S. Environmental Protection Agency (EPA)

Utah Division of Occupational and Professional Licensing (DOPL)

Licensee Lookup & Verification System (DOPL)

Utah Department of Health

Utah Department of Public Safety

Utah Division of Occupational and Professional Licensing (DOPL) - Licensee Lookup & Verification System

Utah Labor Commission

Utah State Fire Marshal's Office

Construction and Design

American Institute of Architects (AIA)

American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE)

Boiler and Pressure Vessel Compliance Manual

Utah Labor Commission: Division of Boiler, Elevator, and Coal Mine Safety

Association for Learning Environments (a4l3 - formerly CEFPI)

Building Commissioning Guidelines

Design for Learning Forum: 2006 School Design and Student Learning in the 21st Century

American Architectural Foundation, Washington, D.C.

DFCM Design Requirements

DFCM Standard Documents

Division of Facilities Construction and Management (DFCM)

Elevator Compliance Manual

State of Utah Labor Commission

Music Education Suites

National Clearinghouse for Education Facilities (NCEF)

High Performing Schools (NCEF)

Facility Assessment Overview (NCEF)

National Clearinghouse for Education Facilities (NCEF) Resources

National Council on School Facilities (NCSF)

K-12 Infrastructure (NCSF)

State of Our Schools (NCSF)

State of Our Schools - Infographic (NCSF)

Do School Facilities Affect Students Outcomes?

School Science Facilities Planner

Schools as Centers of Community: A Citizen's Guide for Planning and Design

U.S. Department of Education, Washington, D.C.

Utah School-Site Geologic-Hazard Reviews
Utah Geological Survey

Energy

Best Practices for Controlling Energy Costs

Energy Star Products

Energy Strategies for Buildings & Plants (Portfolio Manager) Energy Star

Governor's Office of Energy Development

Greening America's Schools - Cost Benefit Analysis

Guide to Operating and Maintaining EnergySmart Schools (DOE)

U.S. Department of Energy (DOE)

Building Energy Code Program (DOE)

Inspection

ICC News and Resources

International Code Council (ICC)

Licensing Contact Information Request Form

Licensee Lookup and Verification System

Utah Division of Occupational and Professional Licensing (DOPL)

Insurance

General Conditions for UDOT Owner Controlled Insurance Program (OCIP)

Utah Department of Transportation (UDOT)

Maintenance and Operations

Building Air Quality: A Guide for Building Owners and Facility Managers
Centers for Disease Control and Prevention (CDC)

Facilities Information Management: A Guide for State and Local Education Agencies (NCES)

Guidelines for Retrofitting Bleachers
U.S. Consumer Product: Safety Commission

Planning Guide for Maintaining School Facilities
National Council for Education Statistics (NCES) 

Risk Management

Utah Division of Risk Management

Utilities & Jurisdictional Information

Critical Lands Planning Toolkit for the State of Utah

Division of Public Utilities - Utah

Other Related Resources and References

American Society of School Business Officials (ASBO) - International

Association for Learning Environments

Finance: Making Better Decisions about Funding School Facilities - 1998 - Education Resource Information Center (ERIC) Education Commission of the States

International Facilities Management

International Facilities Management Association - Utah Chapter

School Facilities Information (School Facilities.com)

Utah Association of School Business Officials (UASBO)

Utah Facilities Operation and Maintenance Association (UFOMA)