Timelines and Due Dates
Schools participating in the School LAND Trust program are required by Utah Code and Utah State Board of Education (USBE) Rule to have certain items on their individual school website, and to provide notice of meetings on the school website one week before the council meeting is held. The School Children’s Trust section of the USBE has been tasked with reviewing a portion of school websites annually to determine compliance. If your school receives School Land Trust funds, your school website should provide your community valuable information about your council and your LAND Trust Plan. These resources will help you to understand what is expected and how compliance is monitored.
If you are a new administrator, please watch the School LAND Trust New User Website Training (YouTube) to get started.
District Schools
Timelines
The School Children’s Trust section has provided these recommended timelines to assist councils in completing their business during the year.
Recommended Timeline for School Community Councils
Spring/Fall
Conduct Elections in the Spring OR the Fall. Your Local Education Agency (LEA) will determine the time of elections.
October 20th
Principals are required to submit council membership and contact information on the School LAND Trust program reporting website on or before October 20.
Council Membership and Principal's Assurance "How To" (YouTube)
Members and contact information updated and proposed meeting schedule for the year posted on the school website.
School Website Posting Requirements
Requirement Checklist for School Websites
24-25 Website Posting Requirements (YouTube)
January 15th
Final Reports and Upcoming Plans are available on the School LAND Trust program reporting website. Your Local Education Agency (LEA) may set a due date for Final Report completion. Please note that upcoming school plans may not be submitted until the Final Report process is complete.
May 15th
To receive funding before the school year begins, upcoming year plans and council assurances must be completed, approved by the local board or charter authorizer, and submitted to the School Children’s Trust section at the Utah State Board of Education (USBE) through the reporting website no later than May 15. Your local LEA or charter authorizer will set a due date for school councils to have completed and approved the upcoming year plan and submitted it on the School LAND Trust reporting website.
Late submissions are accepted but funds will not be guaranteed in the first distribution.
Plan Writing for District Administration
School LAND Trust Plan Writing
Example Elementary School Plan
Order Stickers
Schools are encouraged to label purchases made with school trust funds. If you would like stickers to help identify purchases, please submit this form.
Ongoing
Review the year-to-date budget and submit a Plan Amendment for approval (as needed)
Plan Amendment Approval Process (YouTube)
"How To" add an amendment (YouTube)
Charter Schools
Timelines
The School Children’s Trust section has provided these recommended timelines to assist councils in completing their business during the year.
Recommended Timeline for Charter Boards Not Serving as Charter Trust Land Councils
Recommended Timeline for Charter Boards Serving as Charter Trust Land Councils
Recommended Timeline for Elected Charter Trust Land Councils
Recommended Timeline for Charter Directors/Administrators
Spring/Fall
Conduct Elections in the Spring OR the Fall. Your Local Education Agency (LEA) will determine the time of elections.
October 20th
Principals are required to submit council membership and contact information on the School LAND Trust program reporting website on or before October 20.
Council Membership and Principal's Assurance "How To" (YouTube)
Members and contact information updated and proposed meeting schedule for the year posted on the school website.
Requirement Checklist for School Websites
24 - 25 Website Posting Requirements (YouTube)
January 15th
Final Reports and Upcoming Plans are available on the School LAND Trust program reporting website. Your Local Education Agency (LEA) may set a due date for Final Report completion. Please note that upcoming school plans may not be submitted until the Final Report process is complete.
May 1st
For all Charter Schools authorized by the Utah State Charter Board, the upcoming plans and council assurances are due to the School Children's Trust for review on May 1st. Late submissions are accepted but funds will not be guaranteed in the first distribution.
Plan Writing for Charter Administration
School LAND Trust Plan Writing
Example Elementary School Plan
Order Stickers
Schools are encouraged to label purchases made with school trust funds. If you would like stickers to help identify purchases, please submit this form.
Ongoing
Review the year-to-date budget and submit a Plan Amendment for approval (as needed)
Plan Amendment Approval Process (YouTube)
"How To" add an amendment (YouTube)