Program Approval

Overview

Program Standards and Evaluation Criteria

Program standards and evaluation criteria are available for a number of uses aimed at developing or improving CTE programs. CTE educators and program staff should use these standards for self-evaluation, goal setting, continuous improvement, and long-range planning. Standards will also be useful to state program specialists in monitoring, evaluating, and providing technical assistance.

The Utah CTE Program Approval Standards can be found at each program area website. Please refer to the appropriate link below to access these standards and evaluation criteria. This information may be helpful at any time to determine the criteria for effective programs.

Educator Licensing

CTE instructors must hold approved educator licenses and endorsements for courses they are teaching. These credentials, along with the current teaching assignments, must be entered into the state’s Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS) system prior to November 15 each year, or if hired after November 15, as soon as possible. District CTE directors can use various CACTUS reports to monitor teacher qualifications.

Annual Survey

CTE program supervisors and/or instructors at each school will complete the Annual CTE Program Approval Survey by department, indicating whether the general CTE standards are met for a CTE program. This will be accomplished through the Data Gateway, using as a basis, the established Utah CTE Program Approval Standards. The information entered into the survey is compiled electronically at the Utah State Board of Education (USBE). Summary results will be made available to state program specialists and district CTE directors. The primary purposes of this survey are to:

  1. provide information to the state program specialist regarding statewide inservice needs, and
  2. identify technical assistance needs at districts and schools.

The Annual CTE Program Approval Survey is due by February 28.
USBE Data Gateway

Onsite Review

Onsite program evaluations will be conducted on a four-year rotating schedule. Evaluation teams, coordinated by Utah State Board of Education (USBE) CTE department, will use the Utah CTE Program Approval Standards to assess the quality of CTE programs. Evaluation team members will observe programs within the Local Education Agency (LEA) to make recommendations and commendations.

4-Year CTE Program Approval Schedule

Onsite Program Approval Schedule for Fiscal Year 2019

Membership Reporting and Monitoring

At the end of each school year, districts report CTE teachers, courses, and membership to the state through the Utah eTranscript and Record Exchange (UTREx) system. This system verifies teacher credentials and assignments with Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS). Local Education Agency (LEA) data quality validations are available in the Data Gateway and should be monitored throughout the school year.

District membership monitoring is conducted to determine accuracy of LEA reported data. These reviews are conducted between September and March on a four-year rotating and risk schedule. Final results are used to determine CTE Add-on funding and CTE Maintenance-of-Effort (MOE) requirements for LEAs.

4 -Year Membership Monitoring Schedule

For more information on district CTE membership audits, contact:

Wendi Morton, Coordinator
Phone: 538-7738 | E-mail

New CTE Programs

To request a new CTE program, the school representative submits a formal application. The Procedures for Approval contains detailed information on the approval process.

CTE Program Approval Process and Application

CTE Administration Program Approval

Standards

This document was developed to assist in evaluating CTE Programs throughout the state. Quality CTE programs are those which meet program standards based on the quality indicators provided. The goal of the evaluation process is to assist in improving programs. Documentation for each standard must be available upon request, where appropriate. This document is to be used as the basis for the following processes:

  1. Program self-evaluation, improvement, goal setting, and long-range planning
  2. Onsite reviews/visits

CTE directors are to determine ratings for the following quality indicators. Programs with identified deficiencies will be asked to develop a CTE Administration Improvement Plan.

CTE Administration Evaluation Document

Monitoring visits will be conducted on a rotating and risk schedule. State CTE coordinators, will reference the administrative standards to assess the quality of CTE programs in each Local Education Agency (LEA). State CTE coordinators will follow-up with LEA staff regarding areas of needed improvement.