Program Approval

Overview

Program Standards and Evaluation Criteria

Program standards and evaluation criteria are available for a number of uses aimed at developing or improving secondary CTE programs. CTE educators and program staff should use these standards for self-evaluation, goal setting, continuous improvement, and long-range planning. Standards will also be useful to state program specialists in monitoring, evaluating, and providing technical assistance.

The Utah CTE Program Approval Standards can be found at each program area website. Please refer to the appropriate link below to access these standards and evaluation criteria. This information may be helpful at any time to determine the criteria for effective programs.

Educator Licensing

CTE instructors must hold approved educator licenses and endorsements for courses they are teaching. These credentials, along with the current teaching assignments, must be entered into the state’s CACTUS system prior to November 15 each year, or if hired after November 15, as soon as possible. District CTE directors can use various CACTUS reports to monitor teacher qualifications.

Annual Survey

CTE program supervisors and/or instructors at each school will complete the Annual CTE Program Approval Survey by department, indicating whether the general CTE standards are met for a CTE program. This will be accomplished through the Data Gateway, using as a basis, the established Utah CTE Program Approval Standards. The information entered into the survey is compiled electronically at the Utah State Board of Education. Summary results will be made available to state program specialists and district CTE directors. The primary purposes of this survey are to:

  1. provide information to the state program specialist regarding statewide inservice needs, and
  2. identify technical assistance needs at districts and schools.

The Annual CTE Program Approval Survey is due by February 28.

Onsite Review

Onsite program evaluations will be conducted on a three-year rotating schedule. Evaluation teams, coordinated by state CTE program specialists, will use the Utah CTE Program Approval Standards to assess the quality of CTE programs. Evaluation team members will document observations, commendations, and areas needing improvement. State CTE program specialists will follow-up with district and school staff regarding areas needing improvement.

3-Year Rotation Schedule

Fiscal Year Program Approval Schedule

Membership Reporting and Auditing

At the end of each school year (June 30), districts report CTE teachers, courses, and membership to the state through the UTREx system. This system verifies teacher credentials and assignments with CACTUS. LEA data quality validations are available in the Data Gateway and should be monitored throughout the school year.

District membership audits are conducted to determine accuracy of reported data. These audits are conducted between September and March on a three-year rotating schedule. Final results are used to determine CTE add-on funding and CTE maintenance-of-effort requirements for districts.

3-Year Audit Schedule

For more information on district CTE membership audits, contact:
Wendi Morton, Coordinator
Phone: 538-7738 |  E-mail

New CTE Programs

To request a new CTE program, the school representative submits a formal application. The Procedures for Approval contains detailed information on the approval process.

New CTE Program Approval Process and Application

CTE Administration Program Approval

Standards

This document was developed to assist in evaluating Career and Technical Education Programs throughout the state. Quality CTE programs are those which meet program standards based on the quality indicators provided. The goal of the evaluation process is to assist in improving programs. Documentation for each standard must be available upon request, where appropriate. This document is to be used as the basis for the following processes:

  1. Program self-evaluation, improvement, goal setting, and long-range planning
  2. Onsite reviews/visits

CTE directors are to determine ratings for the following quality indicators. Programs with identified deficiencies will be asked to develop a CTE Administration Improvement Plan.

CTE Administration Evaluation Document

Achievement Ratings

Using the Achievement Ratings listed above, circle the number that best describes the degree to which your school meets the quality indicators for the program standards that follow.

  • 4 – indicates Superior quality
  • 3 – indicates Good quality
  • 2 – indicates Minor Improvement needed
  • 1 – indicates Major Improvement needed

Standards Overview

CTE Director Qualifications

Standard 1
The Career and Technical Education program is administered by a qualified CTE director.

CTE Program Administration

Standard 2
CTE program planning, development, and continuous improvement is in place.

Perkins Financial and Grant Management

Standard 3
A financial and grant management system is in place to ensure proper expenditure of State CTE and Federal Perkins funds.

Performance Accountability

Standard 4
Accurate and complete performance data are used to develop and implement continuous improvement.