Licensing Policies and Procedures

This page provides step by step instructions for processes done with the Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS) database.

Definitions

Level 1 License

A standard Level 1 license is a Utah professional educator license issued upon completion of an approved preparation program, an alternative preparation program, or pursuant to an agreement under the National Association of State Directors of Teacher Education and Certification (NASDTEC) Interstate Contract, to candidates who have also met all ancillary requirements established by law or rule.

Level 2 License

A standard Level 2 license is a Utah professional educator license issued after satisfaction of all requirements for a Level 1 license as well as the Entry Years Enhancement (E.Y.E.) requirements established by law or rule relating to professional preparation or experience.

Level 3 License

A standard Level 3 license is a Utah professional educator license issued to an educator who holds a current Utah Level 2 license and has also received, in the educator’s field of practice, National Board Certification, a doctorate from an accredited institution, or a Certificate of Clinical Competence from the American Speech-Language-Hearing Association (ASHA).

Active Educator

An individual holding a current Utah educator license who is currently employed by a Utah public school, accredited private school (K-12), or the Utah State Board of Education (USBE), or who was employed by one of those entities in a role covered by the license for at least three years in the individual's license cycle. The length of the license cycle depends on the individual’s license level; Level 1 = 3 years; Level 2 = 5 years; Level 3 = 7 years.

Inactive Educator

An individual holding a current or expired Utah educator license who does not meet the criteria for an Active educator; not currently employed by a Utah public or accredited private school and who was employed by such an entity for less than three years in the individual’s license cycle. The length of the license cycle depends on the individual’s license level; Level 1 = 3 years; Level 2 = 5 years; Level 3 = 7 years.

Licensed Administrator

An individual that holds a current Utah Educator license with an Administrative/Supervisory license area of concentration or an individual currently employed by a Utah local education agency (LEA) or Utah accredited Private School in an administrative position or an individual that is licensed as an administrator in another state that has reviewed the Utah license renewal rules (R277-500) or if the renewing educator is the highest administrative authority in an LEA (superintendent or charter school director), the president or chairperson of the local board of education.

Educator Ethics Review

Most licensing processes require you to complete this online review of the ethical rules for educators.

  • Go to Educator Licensing Online
  • Click the option called “Educator Ethics Review”
  • Enter your CACTUS ID number and birthdate
  • Follow prompts to complete the review

You will need at least 30 minutes of uninterrupted time to finish the 25 multiple choice questions. If you do not answer a question correctly, you will be guided to the correct answer. You will receive an email notice that you have successfully completed it. Notice of completion will automatically be sent to USBE.

Name Change in CACTUS

  • Mail a copy of or email a PDF scan of the appropriate documentation to Educator Licensing
  • Include your CACTUS ID number or other identifying information (birth date and last for digits of your social security number)
  • Include two of the following types of documents:
    • Driver’s license OR
    • Social Security card (redact the first five digits)
      And (one of the following):
    • Marriage certificate
    • Divorce decree
    • Other court documents specifying a legal name change
  • Go to Contact Us and select one of the Office Assistant's e-mail
  • Or mail to:
    USBE Licensing
    250 East 500 South
    P.O. Box 144200
    Salt Lake City, Utah 84114-4200

Please note, you may need to change your name on your UEN account to be able to enter your CACTUS record. The security features on the system require that the name on your UEN account exactly match the name posted in CACTUS.

Transcript Submission Policy

Transcripts submitted with an application to the Utah State Board of Education (USBE) must be original, which can be paper or electronic.

Original (paper) Transcripts: "Sealed" transcripts in the university envelope are not required, but the documents must be original on the college/university "scrip-safe" paper. Photocopies or transcripts you have electronically received and printed will not be accepted. Send transcripts with the completed application to:

USBE Licensing
250 East 500 South
P.O. Box 144200
Salt Lake City, UT 84114-4200

Electronic Transcripts: USBE accepts electronic transcripts as long as those are submitted directly from the college/university “clearinghouse” (transcript service) to transcripts@schools.utah.gov. Transcripts should be emailed before you submit your application, and your application should indicate in which method the transcripts were submitted and from which college/university. If your college/university is not set up to send transcripts through a clearinghouse you will need to mail an original paper transcript with your application packet to USBE.

Update Contact Information in CACTUS

You will be able to change your mailing address, phone number, and e-mail.

Utah State Board of Education (USBE) Background Fingerprint Check

Utah Law (53A-1a-512.5) requires that each applicant for a Utah Educator License must satisfactorily complete a background fingerprint check. A USBE Background Fingerprint Check initiated after July 1, 2015 are continuously monitored. Educators who maintain a current license once completing a background fingerprint check after July 1, 2015, will not need to renew their background fingerprint check again through the online process. To complete the background fingerprint check, an applicant must submit fingerprints for review by the Utah Bureau of Criminal Identification (BCI) and the Federal Bureau of Investigation (FBI).

If you live in Utah, you are required to complete a background check, including a fingerprinting via LiveScan. To start the process go to Educator Licensing Online, select Background Check and follow the prompts. You will receive an e-mail within 24 hours with your authorization form and a list of LiveScan sites attached. Please also check your junk mailbox or spam for an email from support@utah.gov. The fingerprinting portion must be completed within 60 days of beginning the online process. You may be charged a fee at the LiveScan site.

Utah Educator LiveScan Fingerprint Sites

If you live outside of Utah, select fingerprint cards, and you will receive a packet in the mail with instructions to complete the packet within 60 days of beginning the online process.

Utah Professional Practices Advisory Commission (UPPAC)

UPPAC is the arm of the USBE charged with promoting and maintaining the high degree of professional ethics and practice required in the education profession. Please contact UPPAC at (801) 538-7745, for questions and concerns about documents and procedures to clear background checks with issues.

Verification of a Utah Educator License

There are three options to obtain verification of your Utah Educator License, subject to the license status:

  1. Online (available any time)
    • For online verification go to Educator Look-up Tool
      • Enter first and last name
      • If you are not currently working as an educator in Utah, please do not select a district
  2. For a current Utah Educator License
    • Go to Educator Licensing Online
      • Click the option named 'Duplicate License'
      • Follow prompts
      • An email will be sent within 24 hours to the address on record in the CACTUS database from support@utah.gov with a PDF copy of your license attached. Please check your junk mail or spam as well.
  3. For an expired Utah Educator License
    • A written request from the educator is required. Send an email to Erica Horsley and include the following information
      • Full name
      • CACTUS number or other identifying information (birth date and last four digits of your social security number)
      • Recipient’s mailing address or email
      • If you have a License and/or test verification form from another state, scan and attach it
      • Include express written permission to release posted test history

View your CACTUS Record

To view your CACTUS record, which is essentially your Utah Educator License, you will need to be able to log in to your Utah Education Network (UEN) account.

  • Go to my.uen.org
  • Enter your login name and password (If you do not remember your login and password, please contact UEN for a reset.)
  • Click the CACTUS link at the bottom under “USBE Tools”
  • Click “Enter Cactus”

If you have trouble entering CACTUS, please verify that your birthdate, social security number, and name are the same in UEN and CACTUS. If you need to correct any of this information, please contact Educator Licensing.