Special Milk Program (SMP)

Overview

The Special Milk Program provides payment for milk for children who do not have access to other meal programs. These programs may be offered by public or private, non-profit schools, or camps. Schools in the National School Lunch or School Breakfast Programs may also participate in the Special Milk Program to provide milk to children in half-day pre-kindergarten and kindergarten programs where children do not have access to the school meal programs. The SMP is a federally funded program that provides funds to states to reimburse sponsors from a set amount, or up to the full price of the milk served to low income children.

For a brief introduction to the Special Milk Program watch the following video:

Special Milk Program
United States Department of Agriculture (USDA) Food and Drug Administration

Qualifying/Applying

Public or private/non-profit school, or camp sponsors can qualify for the Special Milk Program if they have children enrolled who do not have access to other meal programs.

Sponsors interested in offering the Special Milk Program must complete all the necessary forms and submit them to the USBE specialist. The application forms can be located on the Forms/Resources tab.

For help understanding basic qualification requirements or if you need assistance with the application process please contact USBE CNP.

Training

There are several sources for training related to the Special Milk Program. Click on the following links to access the necessary training information.

In Person

USBE staff may offer in person trainings when necessary. Future trainings will be posted on the USBE site and notifications sent by email.

On-line

Special Milk Program Handout

Special Milk Program Training
If not currently sponsoring the SMP, contact our office to get set up with access to our online training.

Forms/Resources

The following links will provide sponsors with the necessary resources and forms to begin the process of implementing the Special Milk Program.

Forms

For additional forms or resources please contact USBE CNP.

Reimbursement Rates

Reimbursement rated differ depending on which Special Milk option each sponsor has elected.

The following reimbursement rates are effective from July 1, 2017 - June 30, 2018

  • Regular (Option 1): All Milk- $0.2075
  • Free (Option 2): Paid Milk- $0.2075, Free Milk- Average Cost per ½ Pint of Milk
  • Non-Pricing (Option 3): All Milk- $0.2075

Claims for reimbursement for this program are due to USBE no later than the 4th working day after the participating month. Claims submitted after the 4th working day are considered late. There is a 60-day grace period to submit a late claim.

Claim amendments that result in an upward amendment (additional reimbursement) must be received by the state agency within 90 days after the end of the month being amended. Downward amendments may be submitted anytime.

An exception for an upward amendment to a claim which exceeds the 90-day period may be granted with state agency approval if the circumstances that caused the amendment were beyond their control (fire, flood, disaster). This formal request must address the problem contributing to the lateness of the amendment and outline the actions to be taken to avoid future late amended claims. This exception is only available to a sponsor once every three years.

Policy

In coordination with United States Department of Agriculture (USDA) Food and Nutrition Services (FNS), our office distributes policy memorandums to provide guidance and clarify program requirements and regulations.

USDA/FNS Policy center allows you to search for current and archived USDA published policy memorandum.

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