Summer Food Service Program (SFSP)

Overview

The Summer Food Service Program was established to ensure that low-income children continue to receive nutritious meals when school is not in session. Free meals that meet Federal nutrition guidelines are provided to all children at approved SFSP sites in areas with significant concentrations of low-income children. A sponsoring organization must be a public or private non-profit. Some sponsor types include: School Food Authority (SFA); college or university; residential summer camp; a unit of local, county, municipal, State, or Federal Government; food banks, libraries, Boys and Girls Club, YMCA/YWCA, churches and many other types of private non-profit organizations. Sites can be located in a wide variety of locations such as schools, parks, libraries, pools, and community centers. Sponsors may be reimbursed for up to two meal types per day. Camps and migrant sites may be approved to serve up to three meals per day.

Summer Food Service Program
United States Department of Agriculture (USDA) Food and Drug Administration

Qualifying/Applying

The Summer Food Program provides free nutritious meals to kids and teens 18 and under during summer break. Over 250 supervised locations in Utah offer a breakfast, lunch, or snack. Feeding locations typically open as school lets out for the summer. We are always looking for sponsors and site operators. For more information on how you can get involved review the SFSP Fact Sheet, or watch the following video:

Becoming a Summer Sponsors:
Summer Food Program sponsors handle administrative and financial oversight of the program. Public and private nonprofit organizations that have the ability to manage a food service program, such as schools, faith-based organizations, municipal parks, food banks, Boys and Girls Clubs, local government agencies and day camps, are eligible to become sponsors. For more information on becoming a program sponsors watch the following video:

If you believe you qualify to become a Summer Food Program Sponsor and are interested in operating the program please contact us at 801-538-7682 or email.

Becoming a Summer Site:
There are many different community locations that can serve as a summer meal site such as schools, parks, libraries, pools, and community centers. There are also several different types of sites that may qualify for the program, but in general must show that the site is located in an area of economic need. Opening a summer meal site under an existing sponsor may be easier than you think. Watch the following video about how to determine if you site is eligible and then call our office to be connected with a sponsor in your area:

Summer Sites:

  • Distribute meals to the children
  • Provide a sheltered, supervised area for eating
  • Conduct outreach to encourage kids to come to your site
  • Attend your sponsor’s training
  • Keep daily records of meals served
  • Supervise meal service at your location

Training

All Summer Food Program sponsors are required to complete State Agency training as part of the initial application and annual renewal process. Contact our office to find out about in-person and on-line training opportunities. 

Forms/Resources

The USDA provides a wide array of forms and resources to help you operate a successful Summer Food Program. A comprehensive set of Handbooks are available for reference, as well as the Summer Meals Tool kit.

USDA and the USDA Administration Guide can provide sample forms that if used will help you to meet program documentation requirements. Click on the link below to download a file containing the USDA Administration Guides attachments as separate files as well as other helpful forms.

For additional forms or resources or to report a broken link please contact USBE CNP.

Reimbursement Rates

Sponsors receive federal reimbursement for all meals served to eligible participants. Sponsors receive a higher reimbursement rate if their site is located in a rural area or if your meals are self-prepared. These rates are updated each year in March or April. All meals and snacks will be given an additional 1.5 cents credit or entitlement to purchase USDA Foods. Summer sponsors may also claim up to 2% second meals served to eligible participants.

Reimbursement Rates Effective January 1, 2017 to December 31, 2017

  Applies to all  states except Alaska and Hawaii
  Operating Rates Self Prep/Rural Operating Rates Urban/Vended 
Breakfast $2.2325 $2.1900
Lunch/Supper    $3.9225 $3.8575
Snack $0.9300 $0.9100

USDA Foods Entitlement approx.. $0.015 per meal/snack

Claims for reimbursement:

Due by the 4th working day of the month (to receive a deposit by the end of that month)
Must be submitted:

  • No later than 60 days from the end of the month being claimed
  • Once a claim has been submitted, you can amend the claim within 90 days if you’re claiming additional meals and any time if you’re claiming fewer meals

Policy

In coordination with United States Department of Agriculture (USDA) Food and Nutrition Services (FNS), our office distributes policy memorandums to provide guidance and clarify program requirements and regulations.

USDA/FNS Policy center allows you to search for current and archived USDA published policy memorandum.

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