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SIS 2000+ Student Profile

The Student Profile program is an interface for viewing consolidated information on an individual student. A student's data is accessed from several areas of SIS 2000+ and summarized in a convenient, read-only format for quick reference. Information is included from the Student Editor, Activities, Behavior, Attendance, Health, Test Scores, Transcript, and various Scheduling programs.

1. Open Student Profile
From the SIS 2000+ Main Menu, click on the Enrollment icon button. From the Enrollment Menu click on the Profile icon button to launch the Student Profile Program.

Fig. 1 - opening screen

The opening screen of the program (Fig. 1) will default to the first "currently active" student record in the database of the school site that is logged on, alphabetically by last name.

2. Program Screen Layout

• Student Banner - Demographic data

Demographic data for the selected student is displayed in a banner (Fig. 2) at the top of the program screen. The student's ID# is indicated in [brackets] following the student's name. For further details, see document titled "Student Banner."


Fig. 2


• Student Banner - Command Buttons

In the right area of the banner are three types of command buttons:
• Student Detail Buttons

These buttons enable the user to access, in pop up windows, three different kinds of remote student data for the selected student. From top to bottom, they are Enrollment History, Student Contacts, and Student Picture.




• Student Group Selection Buttons

Five buttons select different groups of student records to be searched or viewed. The first button is a User-defined group. The next four are system-defined groups based on current enrollment status: Active, All, Future, and Inactive.




• Synchronize Button

This command will synchronize all other open program windows to the currently selected student.




• (See document titled "Student Banner" for more information on command buttons)



• Profile Information screen buttons


Fig. 3

Eight command buttons near the bottom of the screen (Fig. 3) will access a variety of student information from other SIS 2000+ modules. The button that is depressed will indicate the current information on display.

3.1 Select a group
In the upper right hand corner of the screen is the Group field (Fig. 4), displaying the current group of student records that are selected for viewing or searching.

Fig. 4

To activate a particular group, click on one of five Student Group Selection Buttons in the Student Banner in the upper right of the screen. Selecting the appropriate Group will facilitate a more organized and efficient user interaction with the program and will narrow the search time when finding a student record.

Student records will be available in groups only for the school site that is currently logged on, unless you are logged on to the District Office, in which case student records for all school sites will be available.

Student Group Selection Buttons are only available in the read-only mode of the host program. They are deactivated when in the edit mode of the program.


"User-defined group"
is a shortcut to open a list of user-defined student groups created in the Group Editor program. Make a selection from the list and return to the host program.

"Currently Active Students"
selects only those students who currently have a Student Status of "Active". This is the default group selected whenever the host program is first opened.

"All Students this Year (active and inactive)"
selects active and inactive students of the current school year.

"Future Students"
selects only those students who have a Student Status of "Future", such as student records that are being prepared ahead of time for next semester or next year enrollment.

"Inactive (withdrawn) students for this year"
selects only those students with a Student Status of "Inactive" in the current school year.


3.2 Three search methods
Once the target Group has been selected using the Student Group Selection Buttons, there are three methods available for finding a student record:
• Scroll Search



Student records are stored alphabetically by student last name. Scroll forward or backwards through the selected Group of student records using the VCR buttons at the bottom of the screen.

• The Find command



This command button will open the 'Find Student' screen. Using this method, a student record can be found by entering the student's identification number and clicking on the List command button within the form to initiate a search. If the ID number is not known, a search can be conducted by entering search strings for Last Name, First Name, Gender, Track, Grade, Birthdate, Social Security number, or any combination thereof.

• List search



Use the List command button to open an alphabetical list of all students in the selected Group. To open a student record, double click on the target entry or single click the entry until it is highlighted in gray and then click on the Select command button.

See Student Banner, 'Navigational Command Buttons' for more information on the three search methods outlined above.


Important: When executing a search for a student using the VCR buttons, List command, or Find command, only the records from the currently selected Group will be available for the search. If the record is not found, widen the search criteria by selecting a larger, more inclusive group.

Suggestion: Click on the Student Picture buttonin the banner to view a pop-up digital photo of the selected student (if available) while browsing the Profile records. The photo window will remain open simultaneously with the Profile screen and the photo will change automatically to match each student record being viewed (Fig. 5). See Student Editor, Picture for more information on how student photos are imported into the database.


Fig. 5

The 'General' information screen is the default opening screen (Fig. 1 and Fig. 6). This screen provides a summary of demographic information from several areas of the Student Editor database. See Student Editor documentation for further details.


The 'General' screen is the only screen in the Profile that has a link to the edit mode of the source program. Click on the Edit command button to open a link to the Student Editor program. In the Student Editor link mode, the selected student's demographic data may be edited according to Student Editor protocols - with two exceptions: 1) only the selected student's record is available, and 2) all enrollment functions will be disabled. After editing and saving data, click on the Student Editor's Quit command button to return to the Profile screen. Then click on the General button in the Profile program to refresh the information screen with the modified data. (Modified data in the Student Banner portion of the screen will not be refreshed, however, until the Profile program is closed and reopened.) Note: If the user does not have database permission to edit the Student Editor, the Edit function in the Student Editor will be disabled.


Fig. 6




The 'Activities' profile information screen (Fig. 7) summarizes student data from the Activities and Awards program. See Activities and Awards documentation for further details.


Fig. 7




The 'Attendance' profile information screen (Fig. 8) lists all attendance codes entered for the student in the current track in descending chronological order (not counting default place holder codes such as 'Present' for negative attendance tracks or 'Absent' for positive attendance tracks). See Attendance documentation for further details.


Fig. 8




The 'Behavior' profile information screen (Fig. 9) summarizes conduct data from the Behavior program. See Behavior documentation for further details.


Fig. 9




The 'Health' profile information screen (Fig. 10) summarizes the student's medical history incidents from the Health module. See Health, Sec. 3, Medical History for further details.


Fig. 10




The 'Schedule' profile information screen (Fig. 11) displays the student's current schedule. See Student Schedule Editor for further details.


Fig. 11




The 'Test Scores' profile information screen (Fig. 12) displays summarized test information for the selected student. See Student Test History documentation for further details.


Fig. 12




The 'Transcript' profile information screen (Fig. 13) displays the student's transcript information from the Student Academic History program.


Fig. 13

Profile data can be printed from within this application in a similar format as the screen displays. Click on the Print command button to open the 'Select Type Criteria' print dialog (Fig. 14). A single type of Profile information can be printed for the selected student or any combination of types. Put a check mark in the types to print or click on the Select All button to select all categories.

Fig. 14

Click on the Print command button within the 'Select Type Criteria' screen to print the report directly to the default printer without previewing or click on the Preview command button to preview the report before printing (Fig. 19).

Fig. 15

To exit the print preview, click on the Close Preview icon. In the dialog box that appears (Fig. 16), answer "Yes" to print the report, or "No" to close the preview without printing.

Fig. 16

6. Exit Student Profile program
Click on the Quit command button to exit the Profile program.

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