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SIS 2000+ Student Lockers

The Student Lockers application is a database that is used to create student locker assignments. The interface allows the assignment of more than one locker per student and more than one student per locker. A search filter provides a quick way to locate the target lockers for assignment.

Prerequisite:
All lockers to be assigned must be pre-defined in the Locker Editor program.

1. Open Student Lockers program
From the SIS 2000+ Main Menu, click on the Enrollment icon button. From the Enrollment Menu click on the Student Lockers icon button.

Fig. 1 - opening screen, read-only mode

The opening screen of the program (Fig. 1) will default to the first "Currently Active" student record in the database of the school site that is logged on, alphabetically by last name.

2. Program Screen Layout

• Student Banner - Demographic data

Demographic data for the selected student is displayed in a banner (Fig. 2) at the top of the program screen. The student's ID# is indicated in [brackets] following the student's name. For further details, see Student Banner.


Fig. 2


• Student Banner - Command Buttons

In the right area of the banner are three types of command buttons:
• Student Detail Buttons

These buttons enable the user to access, in pop up windows, three different kinds of remote student data for the selected student. From top to bottom, they are Enrollment History, Student Contacts, and Student Picture.




• Student Group Selection Buttons

Five buttons select different groups of student records to be searched or viewed. The first button is a User-defined group retrieved from the Group Editor database. The next four are system-defined groups based on current enrollment status: Active, All, Future, and Inactive.




• Synchronize Button

This command will synchronize all other open program windows to the currently selected student.



(See document titled "Student Banner" for more information on command buttons)


• Locker assignments list

A student may be assigned to more than one locker. A read-only list of lockers assigned to the currently selected student is displayed in the grid in the middle of the screen (Fig.3). Locker attributes (pre-defined in the Locker Editor program) are displayed in the various columns.


Fig. 3


Locker ID = Locker identification number
Location = Campus location where the locker is located
Type = Type of locker
Lvl = Level. User-defined value. Usually designated row location.
Mx = Maximum occupants.
Lock ID = Identification number of external lock, if applicable
Combination = Locker or lock combination, if applicable

Sorting Locker Assignment List
The default sorting order is ascending alphabetic by the Type field - the "primary" sort field. The primary sort field and the direction of sorting may be changed as follows:

• Method #1 - Use the Sort Menu

Open the Sort menu from the menu bar at the top of the screen (Fig. 4). Select a field to be the primary sort field. The menu will close automatically. Open the Sort menu again and select Ascending or Descending. For further details on this sorting method, see Student Program History, Step 2.2


Fig. 4


• Method #2 - Use the Mouse

The primary sort field may be changed to Type, Locker ID, Location, Lvl, or Mx by clicking on the appropriate column header with the mouse. The current primary sort field will be indicated by the small gray pointer arrow in the column header (Fig. 5), pointing upward for ascending order or pointing downward for descending order. This order may toggled between ascending and descending by clicking on the column header until the pointer arrow changes direction.


Fig. 5 - pointer arrow


• Occupants List

One locker may be shared by more than one student (according to the Max Occupants value defined for the locker in the Locker Editor program). To view the other possible occupants of a locker, select the entry line of a locker until it is tagged with a small, black pointer arrow on the left-hand side (Fig. 3). All students assigned to the selected locker, including the current student, will be displayed in the Occupants of Selected Locker field at the bottom of the screen (Fig. 6).


Fig. 6

3.1 Select a group
In the upper right hand corner of the screen is the Group field (Fig. 7), displaying the current group of student records that are selected for viewing or searching.

Fig. 7

To activate a particular group, click on one of five Student Group Selection Buttons in the Student Banner in the upper right of the screen. Selecting the appropriate Group will facilitate a more organized and efficient user interaction with the program and will narrow the search time when finding a student record.

Student records will be available in groups only for the school site that is currently logged on. Student Group Selection Buttons are only available in the read-only mode of the host program. They are deactivated when in the edit mode of the program.


"User-defined group"
is a link to the Group Editor program. Select a pre-defined student group from the list and return to the host program.

"Currently Active Students"
selects only those students who currently have a Student Status of "Active". This is the default group selected whenever the host program is first opened.

"All Students this Year (active and inactive)"
selects active and inactive students of the current school year.

"Future Students"
selects only those students who have a Student Status of "Future", such as student records that are being prepared ahead of time for next semester or next year enrollment.

"Inactive (withdrawn) students for this year"
selects only those students with a Student Status of "Inactive" in the current school year.

3.2 Three search methods
Once the target group has been selected using the Student Group Selection Buttons, there are three methods available for finding a student record:

• Scroll Search



Student records are stored alphabetically by student last name. Scroll forward or backwards through the selected Group of student records using the VCR buttons at the bottom of the screen.

• The Find command



This command button will open the 'Find Student' screen. Using this method, a student record can be found by entering the student's identification number and clicking on the List command button within the form to initiate a search. If the ID number is not known, a search can be conducted by entering search strings for Last Name, First Name, Gender, Track, Grade, Birthdate, Social Security number, or any combination thereof.

• List search



Use the List command button to open an alphabetical list of all students in the selected Group. To open a student record, double click on the target entry or single click the entry until it is highlighted in gray and then click on the Select command button.

See Student Banner, 'Navigational Command Buttons' for more information on the three search methods outlined above.


Important: When executing a search for a student using the VCR buttons, List command, or Find command, only the records from the currently selected Group will be available for the search. If the record is not found, widen the search criteria by selecting a larger, more inclusive group.

4.1 Initiate



Click on the Add command button to open the 'Assign Locker' mode (Fig. 8). A list of all available lockers will be displayed in a read-only list. Lockers that are already fully occupied (according to the Maximum Occupants constraint) will not be shown. The default list is sorted by the Type field in ascending alphabetical order. The list may be resorted in a similar manner as the locker assignments list on the main screen by changing the primary sort field and/or the sorting direction (See Step 2, Program Screen Layout, Sorting Locker Assignment List)


Fig. 8 - all available lockers

4.2 Filter the Locker list (optional)
The list of available lockers may be very long. By applying a select query (temporary filter), the list may be narrowed for search purposes. (If this is not required, continue to next Step 4.3.)


4.2.1 Enter criteria in the 'Locker List Filters' dialog
Put a check mark in the criteria fields to be applied to the filter. Enter the data in each field using the drop-down lists activated by the field buttons (Fig. 9). Available selections have been pre-defined in the Locker Editor application. After data is entered a field may be excluded from the search at any time by deselecting its check box. Any deselected filter criteria will remain in the fields for later use until they are changed or the application is exited.


Fig. 9 - sample filter criteria


• Location -

Select the campus location where the lockers are located.
• Type -

Designate the type of locker to search for, such as book locker, gym locker, instrument locker, etc
• Level -

Enter a number to designate a category of lockers to search for. A "level" could indicate upper, middle, or lower rows, for example, or it could indicate degrees of location, reserved status, grade level designations, etc.
• Max Occupants -

Enter the maximum occupancy status of lockers to search for (number of students allowed to share a locker).

4.2.2 Refresh the list



Click on the Refresh List command button to apply the current filter. The list of available lockers will now display only those lockers that satisfy all filter criteria. The example in Fig. 10 is a filtered list for the criteria entered in the example of Fig. 9.


Fig. 10 - sample filtered list


4.3 Check current Occupants



Some lockers in the retrieved list may already have students assigned to them but are still available for more occupants to share. To check the existing occupants of a locker, click on the entry line until it is selected by a small black pointer on the left (Fig. 10). Then click on the Occupants command button to view a list of current occupants (Fig. 11). If a selected locker has no occupants, the Occupants command button will be disabled.


Fig. 11

4.4 Assign



From the retrieved list, select the target locker to assign to the current student and click on the Assign command button. The assigned locker will be immediately removed from the list. Repeat this action to assign other lockers from the list, if required.

4.5 Return to main screen and view assignments



Click on the Done command button to exit the 'Assign Locker' mode and return to the main screen. The current student's record will now show the updated locker assignments.

From the locker assignment list on the main screen of the target student's record, select a locker to delete. Click on the Delete command button to remove the locker assignment from the list. In the dialog that appears (Fig. 12) answer "Yes" to confirm the deletion or "No" to abort.

Fig. 12

6. Generate a Locker Assignment Report
See Student Locker Assignments Report for further details.