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SIS 2000+ SPEEDE/ExPRESS School Editor

The SPEEDE/ExPRESS School Editor program holds school site data in the Electronic Data Interchange (IDE) format, enabling electronic transfer of data to remote locations using SIS 2000+'s transfer programs. As a convenience, some school site demographic information defined in the separate School Editor program will be automatically copied to the SPEEDE/ExPRESS School Editor program at the time a new site is created. However, if a school site's data is to be transferred using the SPEEDE/ExPRESS procedure, the record must be appended in the SPEEDE/ExPRESS School Editor with further IDE information.

School information between these two programs is not linked in any way other than by the initial copy event. From that point on each database is independent of the other. For instance, a school site's information initially copied during its creation in the School Editor will remain in the SPEEDE/ExPRESS School Editor database even if that school site is deleted in the School Editor database. Furthermore, any changes made to a site's demographic data in the SPEEDE/ExPRESS School Editor database will not be copied back to the School Editor database. In the same manner, a school site record that is deleted in the SPEEDE/ExPRESS School Editor program will not be automatically deleted in the School Editor program.
 

1. Open SPEEDE/ExPRESS School Editor and view data:
From SIS 2000+'s System menu, click on the SE School Editor icon button. The SPEEDE/ExPRESS School Editor program screen defaults to the first school contained in its database, in numerical order by Speede Express Code, in the read-only mode (Fig. 1).

Fig. 1

The main program screen has two information screens. Click on a tab to bring a screen to the front:

• The Site Information screen is similar to a School Editor record in that it contains basic demographic data such as School Name, Address, and Phone. However, this screen contains a few extra fields that are not found in the School Editor: County, Country, Fax, District Code, and Email. These extra fields are related to the electronic transfer of data.
• The EDI Transport Information screen (Fig. 4) contains the school site's protocol codes used for Electronic Data Exchange procedures.

 
 

2.1 Find target school
Click on the List command button. This action will open a list of all school sites in the SPEEDE/ExPRESS database.



2.2 Select a school site from the list
School sites are listed alphabetical order with their corresponding School Codes (in parenthesis). Highlight the target school site and click on the Select button to open the record.


Fig. 2

2.3 Activate the edit mode



The newly opened record will be in the read-only mode; signified by the gray fields. Click on the Edit command button to activate the edit mode, signified when the gray fields turn to white (Fig. 3).

2.4 Append/Edit data in the Site Information screen
All data in this screen is copied initially from the School Editor application or calculated by the SIS 2000+ system. In most cases the 'Site Information' does not need to be appended or changed, although it may be edited if necessary as follows:


Fig. 3
 

• Speede Express Code -

Defaults to the School Code entered in the School Editor. For schools within the district this field does not need to be appended or edited.
• Use this School for -
• Transcripts -

This option is checked "On" by default. Deselect this field to filter out this school site for various transcript reporting purposes.
• Enrollment -

This option is checked "On" by default. Deselect this to filter out this school site for various enrollment reporting purposes.
• School Name -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• Address -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• City -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• St (State)-

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• Zip -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• County -

Calculated field from SIS 2000+ zip code tables. For schools within the district this field does not need to be appended or edited.
• Country -

Calculated field. For schools within the district this field does not need to be appended or edited.
• Phone -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• Fax -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• School Type -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• District Code -

Copied from School Editor. For schools within the district this field does not need to be appended or edited.
• Email To/Email From -

These two fields do not apply to schools within the district. Leave blank.
 
2.5 Enter data in the 'EDI Transport Information' screen
Refer to Speede Express protocols for information on each data field.


Fig. 4

2.6 Save Data
Click on the Save command button to save the appended data, Undo to cancel.
 
 

3.1 Method #1 - For school sites within the district.
If the new site is a member of the school district then it must be entered in the School Editor program first, as follows:

• Close SPEEDE/ExPRESS School Editor program
• Go to the School Editor program

From the System menu, click on the School Editor icon button.
• Add a school site in School Editor

See School Editor documentation for details on how to add a school.
• Reopen SPEEDE/ExPRESS School Editor

A record for the new school site defined in School Editor will now be copied to the SPEEDE/ExPRESS School Editor.
• Use the List command to locate the new record (See Steps 2.1-2.2 above).

If the record does not appear, close and reopen the program.
• Complete the record

by entering EDI data in the two information screens, as in Step 2.3 above.
• Save data

Click on the Save command button, or Undo to clear all changes since the last save.
 
3.2 Method #2 - for school sites outside the district (remote sites)
A remote school site is added to the SPEEDE/ExPRESS School Editor without adding it to the School Editor database. All remote school sites that will be sending data to the district or receiving data from the district should be entered in this application.
3.2.1 Activate the entry mode



Click on the Add command button to open a blank form.

3.2.2 Enter 'Site Information' data


Fig. 5 - sample remote school data
 

• Speede Express Code -

Enter the valid code for the remote school site.
• Use this School for -
• Transcripts -

This option is checked "On" by default. Deselect this field to filter out this school site for various transcript reporting purposes.
• Enrollment -

This option is checked "On" by default. Deselect this to filter out this school site for various enrollment reporting purposes.
• School Name -

Full name of the remote site.
• Address -

Number and street name.
• City -
• St (State)-
• Zip -
• County -
• Country -
• Phone -
• Fax -
• School Type -

Select from predefined school type descriptions in drop-down list, if applicable.
• District Code -

Enter remote site's district code, if applicable.
• Email To -

Enter the e-mail address of the person at the remote site who receives SPEEDE/ExPRESS data from your district.
• Email From-

Enter the e-mail address of the person in your district who will be sending SPEEDE/ExPRESS data to this remote site.
3.2.3 Enter 'EDI Transport Information' data
As in Step 2.5.

3.2.4 Save data
Click on the Save command button, or Undo to clear all changes since the last save.
 

4.1 Use the List command to find a school record
As is Step 2.1-2.2

4.2 Activate the Edit mode
As is Step 2.3

4.3 Modify data
Select an information screen to edit. Use the TAB key to move from field to field.

4.4 Save data
Click on the Save command button, or Undo to clear all changes since the last save.
 
 

5.1 Find a school record to delete
Use the List and Select command buttons to locate and open the record, as in Steps 2.1-2.2.

5.2 Click on the Delete command button
In the dialog box that appears (Fig. 6) answer "Yes" to confirm deletion or "No" to abort.


Fig. 6
 

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