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SIS 2000+ Permission Assignment 

This program automates the assignment of permissions to SIS 2000+ users. It creates Permission Groups that are sets of access permissions to specified applications in SIS 2000+ (just as with the 'Permissions' tab in the Faculty Editor). The access permissions for a group can then be applied to any number of faculty members belonging to the logged on school site. After assigning permissions to a group of faculty members, the current permission status of an individual faculty member may be viewed and edited.

See Faculty Editor, Sec. 9, "Edit 'Permissions' Data" for more further reading.

This application should not be confused with the Permission Editor, which defines access to the various features (command buttons, forms, and other objects) of a SIS 2000+ application.
 

1. Open Permission Assignment
From SIS 2000+'s Main Menu, open the System Menu. From the System Menu, click on the Permission Assign icon button.

Fig. 1 - main  screen
 

2. Add and Define a new Permission Group

2.1 Activate Permission Group Definition mode



Click on the Groups command button to open the 'Permission Group Definition' screen in the read-only mode (Fig. 2).


Fig. 2 - read-only mode

2.2 Enter new name



Click on the New command button to open the 'New Group' dialog box (Fig. 3).


Fig. 3

Enter the name of the new group to be defined. Click on the Done command button to save the name.

2.3 Define Permissions for the Group
The view will revert to the 'Permission Group Definition' screen in the edit mode. The name of the new group will be displayed at the top of the screen (Fig. 4).

Put a check mark (Y=Yes) in the appropriate SIS 2000+ applications to for this Permission group.


Fig. 4 - sample permissions for "Special Programs Staff", edit mode

2.4 Save definition
Click on the Save command button to save the group definition, or Undo to cancel.

2.5 Exit definition mode
Click on the Quit command button to close the 'Permission Group Definition' screen and return to the main screen.
 
 

3.1 Select a Permission Group
Select a group from the Permission Group drop-down list on the main screen (Fig. 5).


Fig. 5

3.2 Select faculty names
In the Faculty list on the left, select faculty names to receive permissions from the selected Permission Group. To select more than one faculty name at a time, hold the Ctrl key down while clicking with the mouse. To select a range of names, hold the Shift key down while clicking the first name and the last name in the range. A faculty name is selected when it is highlighted in gray (Fig. 6).


Fig. 6
 

Chose Reset to clear all faculty selections.

 
 
Chose All to select all faculty names in the list.

 
 

Status indicator -  While the faculty names are being chosen, the selected/unselected status of the list will be indicated by two small numbers (Fig. 7)       Fig. 7

 
3.3 Apply selection



Click on the Apply command button to execute the selected permission assignments (or Quit to exit the program without applying the assignment.) The Apply button is only enabled when there is at least one faculty name selected in the list. As the permissions are assigned the selection highlights will be cleared from the Faculty list and the Apply command button will revert to disabled status.
 
 

4.1 Select faculty member to view
Select the target faculty name in the list on the left until it is highlighted in gray (Fig. 8).

Fig. 8

4.2 View
Click on the View command button to open the 'Permissions View and Edit'  screen in the read-only mode (Fig. 9). Permission for a SIS 2000+ program module will be indicated by a check mark in the Y/N column. Use the vertical scroll bar to view all entries. To close the view without editing, click on the Done command button. To edit permissions, continue with Step 4.3.

Fig. 9 - read-only mode

4.3 Edit
Click on the Edit command button to activate the edit mode; indicated when the check boxes turn from gray to white (Fig. 10). Edit permissions by checking or unchecking program modules in the Y/N column. Click on the Save command button to save the modifications and return to read-only mode (or Undo to cancel all changes). Click on the Done command button to close the view and return to the main screen.

Fig. 10 - edit mode
 
 

Fig. 11 - read-only mode
 
 
6. Edit, Overwrite, or Delete Permissions

• The attributes of a Permission group can be edited by selecting the target group in the 'Permission Group Definition' screen (activated from the main screen by the Group command button), activating the Edit mode, and then selecting or deselecting the appropriate SIS 2000+ applications in the list provided. Save the modifications or Undo to cancel.
• To batch-overwrite the results of a permission group assignment, edit the group's attributes and reapply the group to the same set of faculty or reapply an unedited group to a different set of faculty names. Previous group/faculty associations are not saved. Each 'apply' procedure must be created from scratch.
• Permissions can also be edited on a per faculty basis using the View command (See Step 4) or the Faculty Editor's 'Permissions' tab. See Faculty Editor, Sec. 9, "Edit 'Permissions' Data" for more information.
• A Permission group can be deleted from the system by selecting the name of the group in the drop-down list at the top of the 'Permission Group Definition' screen and then clicking on the Delete command button.

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