Main Menu

SIS 2000+ Track Editor

Step 4, Edit / Maintain / Copy Track Data 

It is important to set up the "General" parameters correctly when setting up a new track (Step 1). These General data fields should rarely, if ever, be changed once a track has been implemented. Other track data, however, needs to be updated and maintained as the school year progresses.

4.1 Editing and Saving Data

4.1.1 Select one of three information screens in the Track Editor program: General, Calendar, or Definitions.

4.1.2 Select a sub-screen, if applicable (in the Calendar and Definitions screens only).

4.1.3 Click on the Edit command button at the bottom of the screen to activate the edit mode; signified when the gray fields turn to white.



4.1.4 Go to the target data fields and make changes. Techniques for navigating and entering data in the various information screens are found in the "Steps for Adding A New Track" as follows:

• General - Step 1
• Calendar - Step 3
• Calendar/ Events - Step 3.2
• Calendar/ Cycle Days - Step 3.3
• Calendar/ Bell Schedules - Step 3.4
• Calendar/ Notes - Step 3.5
• Definitions - Step 2
• Definitions/ Periods - Step 2.2
• Definitions/ Terms - Step 2.3
• Definitions/ Cycle Days - Step 2.4
• Definitions/ Bell Schedules - Step 2.5
4.1.5 Validate and Recalculate Before Saving, if applicable
If any modifications are made in the Events Calendar, check the validity of the dates before saving by clicking on the Validate Events command button.

Whenever changes are made in any of the Calendars, the recalculated calendars can be previewed before saving by executing the Recalc Calendar command button.

4.1.6 Save changes
Save modified data by clicking the Save command button, or Undo to abort. Allow a few moments for the Track Calendar to recalculate after the Save is executed.
 
 

• Changes in cycle days

When a track is initially defined, The Cycle Days Calendar automatically calculates the cycle day assignments for the entire school year. Subsequent modifications to cycle day assignments must be kept up to date using the modify cycle days procedures (see Step 3.3).
• Changes in calendar events

When a track is initially defined, all the event markers for the entire school year should be programmed into the Events Calendar. If, for any reason, events need to be modified, the event markers should be updated as soon as possible in the Events Calendar (see Step 3.2).
• Changes in non-school days

Unforeseen events, such as adverse weather conditions, fire, or other contingencies may disrupt the school calendar. School days that are missed may require make up days and necessitate a rescheduling of the remainder of the school year. For proper attendance calculations any rescheduling must be reflected in the track's Events Calendar. For instance, a normal school day that was missed due to the school being closed in a contingency, must be marked as a non-school day in the Events Calendar. Conversely, if a planned non-school day needs to be scheduled as a school day, it must be assigned a cycle day in the Events Calendar (see Step 3.2).
• Changes in bell schedule

When bell schedules are initially assigned to cycle days, the Bell Schedule Calendar is automatically calculated to reflect the Cycle Days Calendar. Bell schedule assignments can be overridden in the Bell Schedules Calendar. (See Step 3.4). Changes can also be made in Bell Schedule vs. Cycle Day assignments (See Step 2.5.7). Changes in Begin and End times in bell schedules must be kept current in the Track Editor program for proper calculation of total attendance minutes (See Step 2.5.5).
 
 

4.3.1 Open Track Copy Utility screen
Select the Copy command from the File menu (Fig. 57), or press CTRL+C on the keyboard


Fig. 57

4.3.2 Select source, track and destination


Fig. 58
 

• From School -

select the school site from which the track to be copied is located. The site selected may be a district office or it may be the same site that is currently logged on.
• Track to Copy -

select a track to copy from the drop-down list. Only tracks assigned to the From School will be available for selection.
• To School -

select the destination school site for the copy.
 
4.3.3 Edit Code and Year
After Track to Copy is selected in the previous step, the Track Code and Year End information will automatically appear in the Code and Year fields. No two tracks can have the same track code and year end within the same school site. Edit these fields, if necessary, to assign a new track code and year end to the copy that will be made (Fig. 59).


Fig. 59

4.3.4 Select Items to Copy
Select track attributes to be copied or deselect attributes to be excluded from the new copy.


Fig. 60
 

• Calendar -

all Calendar parameters, such as Events, Cycle Days, Bell Schedules, and Notes.
• Cycle Days -

as defined in the Definitions screen.
• Dates -

Begin Year and End Year dates as defined in the General Screen.
• Terms -

as defined in the Definitions screen.
• Periods -

as defined in the Definitions screen.
• Bells -

Bell Schedules as defined in the Definitions screen.
 
4.3.5 Execute copy
Click on the Process command button to execute the copy. The new Track will now appear in the Track Editor of the Destination school site. Further editing may be continued in the edit mode.

4.3.6 Exit copy procedure
Click on the Done command button to exit the Track Copy Utility screen and return to the Track Editor screen.
 
 

 

Caution: A track cannot be deleted if there are any scheduling records generated for the track. See Master Schedule Editor.

 

4.4.1 Find the School Containing the Track to Delete
(See General Introduction, Finding a School)

4.4.2 Find the Track to Delete
(See General Introduction, Finding a Track)

4.4.3 Click on the Delete command button
In the dialog box that appears (Fig. 57), answer "Yes" to confirm deletion, or "No" to abort.


Fig. 61