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SIS 2000+ Track Editor

Step 2, Set Definitions 

2.1 Click on the Definitions information screen
Four sub-screens are displayed: Periods, Terms, Cycle Days, and Bell Schedules.

Fig. 23
 

2.2 Define Periods
The SIS 2000+ system uses its own internal database codes for periods. When setting up a track, user-defined codes can be linked (mapped) to the internal codes for ease of use, as follows:

2.2.1 Click on the Periods sub-screen

Fig. 24

2.2.2 Define periods
The number of periods for the track was defined in the General screen in Step 1. These periods are automatically assigned internal system codes: ascending numbers starting from "1" and displayed in the Period column in this chart (Fig. 24) . By default, the Code column to the right will display the same ascending numbers as user codes for each period. These codes may be left as they are or renamed with any two-digit alphanumeric value. In the example below (Fig. 25-27), period 4 was renamed "LU" to help designate it as a lunch period. Period 5 was renamed "4" and Period 6 was renamed "5". These user-defined codes will be used in the Bell Schedule grid (Fig. 35) and various other Scheduling programs.
 

• Click on the line of the period to be edited, until it is selected with a small black pointer on the left (Fig. 25).
• Use the TAB key to move to the Code field on that line.


Fig. 25
 

• Enter a new code, alphanumeric, 2 characters maximum (Fig. 26).


Fig. 26
 

• Repeat previous two steps for each code to modify


Fig. 27
 

2.3.1 Click on the Terms sub-screen

2.3.2 Select description codes in the Selectable Terms column
These codes have been pre-defined in the set up and configuration of SIS 2000+ using the Table Editor program. Select only those codes that will be used to describe the terms that are used in the new track. In the Selectable Terms column, click the appropriate code names until they are highlighted in green (Fig. 28). More than one may be selected at one time. Use the scroll bars, if necessary, to view the entire list.


Fig. 28

2.3.3 Assign the selected code

Assign: Move selected term codes only from the left side to the right side.

Assign: Move all term codes from the left side to the right side.

Click on the right arrow button to copy the selected codes into the Track Term column. The entries selected will disappear from the Selectable Terms column as they are moved to the Track Term column on the right (Fig. 29).


Fig. 29

2.3.4 Unassign arrow buttons
Term descriptions may be unassigned using the reverse process.

Unassign: Move selected term codes from right to left.

Unassign: Move all term codes from right to left.
 
 

2.4.1 Click on the Cycle Days sub-screen

2.4.2 Select a Cycle Day to be defined
Click on the line of the cycle day to be edited, until it is selected with a small black pointer on the left (Fig. 19).


Fig. 30

2.4.3 Edit the default description
Use the TAB key to move the focus to the Description field. Type in a new description and press ENTER.


Fig. 31 - sample user-defined Cycle Day descriptions

2.4.4 Set Cycle Day color code
Gray is the default color. If more than one cycle day is used in the track it is advisable to assign a color code to each one to facilitate easier reading of the Cycle Days Calendar.

• Click on the line of the cycle day to be edited, until it is selected with a small black pointer on the left.
• Click on the Color button.


Fig. 32
 

• Select a color square in the chart (Fig. 20).
• Click "OK" to confirm.
• The Cycle Day Description entry will reflect the selected color (Fig. 21).


Fig. 33
 

2.5.1 Click on the Bell Schedules sub-screen
Before any bell schedules have been created, a blank grid is the default view (Fig. 34)


Fig. 34

2.5.2 Click on the Add command button



The focus will jump to a blank line in the Description column on the left. The period codes that were defined in previous steps will appear in the schedule grid in the right (Fig. 22).


Fig. 35

2.5.3 Give a name to the new bell schedule
Type in the name of the bell schedule to be created (Fig. 23). Press ENTER


Fig. 36

2.5.4 Assign a color code
The default color code of a bell schedule as it appears the Bell Schedule Calendar is gray. If there is more than one bell schedule for a track it is advisable to assign a different color code for each one to facilitate easier reading of the Calendar.

• Click on the Color button to the right of the description (Fig. 36).
• Click on a color square in the color chart that appears (Fig. 37).


Fig. 37
 

• Click on "OK" at the bottom of the color chart.
• The bell schedule's assigned color code will now be indicated in the Description field (Fig. 38)


Fig. 38
 

2.5.5 Enter each period's beginning and ending times
• In the schedule grid on the right, click on the line of the period to be defined , until it is selected with a small, black pointer on the left.
• Use the TAB key to move from field to field within the selected period. Use the UP and DOWN arrow keys to move from line to line.
• Enter the Begin time and End time type for each period using 4 places: 08:15, 11:05, etc. AM or PM not required.
• As each period is completed and the next period started, Period Length, Pass(ing) minutes, and Total Minutes are automatically calculated in read-only fields.
• Check the appropriate CP boxes if your district is required to "count passing minutes" for attendance purposes.
• To create another bell schedule, repeat above steps 2.5.2 to 2.5.5.


Fig. 39 - sample of completed bell schedule
 

2.5.6 Set default bell schedule
Select an existing bell schedule from the Description list on the left by clicking on the line until it is selected with a small, black pointer arrow. Put a check mark in the Set this Bell Schedule as Default field (Fig. 40).


Fig. 40

The default bell schedule will now appear in the read-only Bell Schedule field (Fig. 41) on the General information screen (See Step 1, Define General Parameters) and its color-coded marker will be automatically assigned to every school day of the Bell Schedule Calendar (See Step 3, Set Calendars)


Fig. 41

2.5.7 Override default bell schedule assigned to a cycle day (optional)
The default bell schedule has been automatically assigned to all cycle days in the previous steps. However, a specific cycle day's assignment can be changed in the Definitions procedure. For instance, Cycle Day 1 and Cycle Day 2 can each have a different bell schedule.

• Click on the Cycle Days sub-screen
• Select a cycle day to be reassigned by clicking on the line until it is selected by a small, black pointer in the left margin. (A blank Bell Schedule field indicates that no default bell schedule has been assigned).
• Use the TAB key to move the focus to the Bell Schedule field on that line
• Click on the field button and select the bell schedule to be assigned from the drop-down list (Fig. 42). This action will override the effect of the Default Bell Schedule bulk assignment for the selected cycle day in the Bell Schedule Calendar.


Fig. 42