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SIS 2000+ Track Editor

Step 1, Define General Parameters 

1.1 Open Track Editor
(See Introduction, Opening the Track Editor)
 

1.2 Select a School site
(See Introduction, Finding A School)
 

1.3 Open blank entry screen

Click on the Add command button. A blank record will appear, starting at the General information screen in the entry mode (Fig. 19).

Fig. 19 - entry mode
 

1.4 Enter General parameter data
Use the TAB key to move from field to field. Certain required data is necessary to establish a track in the SIS 2000+ database. The optional data is for attendance requirements, which will vary state by state. Enter data as follows:

Required data -

• Code -

assign a code for the new track. Max. 3 alphanumeric characters.
• Description -

assign a descriptive name for the new track.
• Year End -

the year that the track will end. Use four digits.
• Periods Per Day -

enter the number of periods per day for the new track. CAUTION: this value cannot be changed once courses have been assigned to this track in the Scheduling procedures.
• Days Per Cycle -

enter the number of cycle days for the new track. If there are no cycles, enter "1". CAUTION: this value cannot be changed once courses have been assigned to this track in the Scheduling procedures.
• Terms Per Year -

a Term is the smallest indivisible unit for scheduling purposes. It may be quarter, semester, or trimester. Enter the number of terms that will be used in the new track. CAUTION: this value cannot be changed once courses have been assigned to this track in the Scheduling procedures.
• Months Per Year -

enter the number of months included in the school year. This field will only be present if the school site has been defined in the School Editor as "Count Monthly Attendance" (See School Editor, Step 3, Add a School)
• First Day of School Year -

Click on the field button to activate the drop-down calendar (Fig. 20). Use the small VCR buttons to go to the target month, then click on the target day until it is highlighted in yellow. Click on the Select command button to enter the selected date in the field, or Cancel to abort. The calendar will close automatically and display that date in the First Day field.


Fig. 20
 

• Last Day of School Year -

repeat the same process as above to set the last day of the school year.

• Periods per Quarter Day -

the minimum number of periods the student must attend to qualify for a quarter day. Varies state by state.
• Periods Per Half Day -

the minimum number of periods the student must attend to qualify for a half day. Varies state by state.
• Periods Per Full Day -

the minimum number of periods the student must attend to qualify for a full day. Varies state by state.
• Minutes Per Full Time Enrollment -

the minimum number of minutes the student must attend to qualify for a full day. Varies state by state.
• Count Absences -

check this box if absences will be counted in calculating half days/whole days.
• Positive Attendance -

check this box if the attendance taking method is "positive", that is, the student is assumed to be absent unless marked as present.
• Bell Schedule -

this is a read-only field. After bell schedules are created in Step 2.5, the default bell schedule will be displayed in this field. At this stage it remains undefined.


Fig. 21 - sample of completed General track parameters, before saving
 
 

1.6 About Saving
A new track cannot be saved until the term markers are set in Step 3.2.2. If you try to Save before term markers are defined, you will get an error message (Fig. 22).

Fig. 22

Continue to the next step. Use caution not to click the Undo command button before all parameters are defined and saved, otherwise all track parameters will be erased.