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SIS 2000+ School Editor 

The School Editor program stores all essential demographic data for each school in the district as well as information on schools outside the district. A school site must be defined in this database before a track can be generated for the site using the Track Editor program.

Basic demographic data for school sites defined in this database will be automatically copied to the SPEEDE/ExPRESS School Editor program for further appending with Electronic Data Interchange data. However, changes made in School Editor after the initial copy event will not be updated in the SPEEDE/ExPRESS database.
 
 

Login:  To define or edit a school site in this program the user must log in as the District Office. When logged on as a school site all data in this application is read-only.

 

1. Open School Editor
From the SIS 2000+ Main Menu select System. From the System Menu click in the School Editor button (or ALT+E on the keyboard) to open the program in the read-only mode (Fig. 1).

Fig. 1 - Read-only mode
 

2. Find a school
Schools are listed alphabetically. Use the VCR buttons at the bottom of the screen to scroll forwards or backwards through the records, or click on List to view a list of all schools in the database with their corresponding School Codes (Fig. 2). Double click a school name from the selection list or highlight a school name and click on the Select command button or Enter on the keyboard to go to that record.

Fig. 2
 

3. Add a school
Click on the Add button (or ALT+A on the keyboard) to bring up a blank record (Fig. 3). Use the TAB key to move forward from field to field or SHIFT+TAB to move in reverse. Enter data in fields as follows:

Fig. 3
 

• School Name -

Enter the name of school site
• School Code -

Enter a user-defined code assigned to school site.
• D.O. Site -

"District Office" - check this field for the school site that is the district office. There is usually only one district office, but this program allows more than one school site to be designated as such.
• School Year -

Enter year of next graduation.
• Speede Express Code -

Enter Speede Express code for this school site, if applicable.
• Address, City, State, Zip -

School site address.
• User-Defined Information -

Click on this button to open a form containing additional school site demographics data fields. The fields in this form are defined, according to the needs of the district, by the System Administrator during the configuration of SIS 2000+.
• Principal -

Principal's name
• District -

Select appropriate school district from drop-down list. Districts in the list are pre-defined in the Table Editor program.
• Building -

Building identifier code, if applicable.
• EMail -

E-mail address of the school site office, if applicable.
• URL -

"Uniform Resource Locator". Web site address of the school, if applicable.
• Campus Locations -

This button opens a form for recording physical areas of the school site. Used only if the district is using the Behavior History and Locker Editor applications. See Step 4 below for more details.
• School Type -

Elementary, middle, high school, etc.
• Take monthly attendance -

Check this box if this school site will be required to report monthly attendance for ADA purposes. If "Yes", then Begin Month and End Month event markers will be required in the Track Editor for any track defined for this site (See Track Editor, Step 3.2.3 Add Month Markers.)
• Low Grade -

The lowest grade level this school teaches.
• High Grade -

The highest grade level this school teaches.
• Promotion Grade -

The grade level that students graduated or promoted upon successful completion. (This will usually be the same as the High Grade field , but not necessarily. For example, a high school may have a high grade of "Thirteenth" to accommodate students who are retained, even though the promotion grade is "Twelfth".)
• Default Track Code -

Define a default identifier prefix that will added at the beginning of all tracks defined for this school via the Track Editor application.
• Server Site -

Select the pathname for network server site for this school. Selections are predefined during the configuration of SIS 2000+.
• New Year Init Process -

(To be announced)

4. Enter / Edit / Delete Campus locations
Campus locations are various physical areas of a particular school site, such as the bathrooms, cafeteria, parking lot, etc., that are defined in this application for use in the Behavior History program and the Locker Editor. If the school district is using either program, execute the following procedure for each school site:

4.1 Find a school
If not already viewing the school site for entering campus locations, follow Step 2. to locate the desired site.

4.2 Open Campus Locations screen



Click on the Campus Locations command button. The 'School Campus Location' screen appears in the read-only mode. If there are no locations yet defined the Location Description field will be blank and the VCR buttons will be deactivated (Fig. 4). If there are any locations previously defined, the first one in the ascending alphabetical list will appear in the Location Description field.


Fig. 4

4.3 Add location
Click on the Add command button to activate the entry mode (Fig. 5). Enter a campus location to be defined. If the location being defined is an off campus location, deselect the check mark in the On Campus field.


Fig. 5

4.4 Save location
Click on the Save command button to save the location to the List, or Undo to cancel.

4.5 Repeat
Repeat above steps to add more locations.

4.6 Exit screen
Click on the Done command button to exit the School Campus Locations screen and return to the School Editor main screen (Fig. 1).

4.7 Edit / Delete a Campus Location
The Location Description or the On Campus fields of a location can be edited. Also, a location can be deleted altogether.

• Open the School Campus Locations Screen (Fig.7 ) by clicking on the Campus Locations command button.


 

• Find a campus location record to edit or delete by using the left and right VCR buttons or the List command button. If List is executed, the Selection List screen will open (Fig. 6). Select a campus location to edit or delete from the list and click on the Select command button to go to that record (Fig. 7).


Fig. 6


Fig. 7
 

• To edit the campus location name, click on the Edit command button, makes changes and Save.
• To delete the location, click on the Delete command button. In the dialog box that appears, answer "Yes" to confirm deletion, or "No" to cancel.


Fig. 8
 

• Click on the Done command button to exit the School Campus Locations screen and return to the School Editor main screen (Fig. 1).

5. Edit school information
Data can only be edited when logging on as the District Office. When logging on as a school site the information is read-only.

Click on the Edit button to activate the edit mode of the selected school record. Edit mode is signified when the fields turn from gray to white (Fig. 9). Use the TAB key to move forward from field to field or SHIFT+TAB to move in reverse. All data of a saved school site record can be edited except the School Code field.

Fig. 9 - edit mode

After making changes, click the Save command button, or the Undo button to discard changes.
 

6. Delete a school
The Delete command is only enabled in the read-only mode. Find a school site record to delete. Click on the Delete button. In the delete dialog box that appears (Fig. 10) click on "Yes" to confirm or "No" to abort.

Fig. 10

If the school to delete has already been associated with other functions in SIS 2000+ (such as the Track Calendar), it cannot be deleted. An "UNABLE TO DELETE" message will indicate this situation (Fig. 11). If this occurs, click on "OK" to go back to the School Editor screen and forget the whole idea!

Fig. 11

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