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SIS 2000+ Faculty Editor

Sec. 3, Editing Faculty Data 

3.1 Find a Faculty record to edit
(See Sec. 1, Introduction / Find a Faculty)
 

3.2 Activate the Edit Mode

Click on the Edit button at the bottom of the screen to activate the edit mode, signified when the data fields turn from gray to white (Fig. 10).

Fig. 10 - edit mode

Status and function of the command buttons in the edit mode

In the edit mode the command buttons at the bottom of the screen may be activated or deactivated, appear or disappear, depending on the state of activity in the edit procedure. Activated buttons are black in color. Deactivated buttons will appear dimmed to gray. Commands can be executed by clicking directly on an activated button, by using the hotkey (ALT+ the underlined letter on the button), or by shifting the focus to the button using the Tab key or the right/left arrows keys on the keyboard and then pressing Enter.

The Done command will be available only if no changes have been made anywhere in the record. After executing this command the view will return to the read-only mode.



The Undo command will be available if any changes were made in the edit mode. Use this command to discard all changes made since the last save and return to the read-only mode.



The Save button will be activated when there are any unsaved changes in the faculty record. Use this command to save all new changes. After this command is executed the view will exit the edit mode and return to the read-only mode.



The Quit button exits the Student Editor altogether and reverts to the Student Menu. If any unsaved changes were made, a "Save Changes?" prompt will appear.
 
 

Fig. 11 - focus is on the 'General' tab
 

3.4 Edit Data Fields
Move from field to field within an information screen using the Tab key to advance the focus forward to the next field or Shift+Tab to reverse direction.

Editing Techniques

• Some fields are edited using word-processing techniques such as insert, backspace, and delete.
• Other fields are updated by selecting a choice from a drop-down list activated by a field button . The choices listed are defined during the configuration and installation of SIS 2000+. If no choice in the list is selected or no choice is applicable to a student, the choice of "<Unset>" is used to denote a blank field. Most of the choices listed may be modified by the System Administrator using the Table Editor application in the System area of the Main Menu.
• Still other fields are simply check boxes to designate "Yes"(On) or "No" (Off). This is called a "logical field" in database terminology.
• Date fields can be edited two ways:
• Enter the date manually using the numeric keys on the keyboard. Use the format MM/DD/YYYY.
• Or double click the Date field to activate a calendar (Fig. 12). Use the single VCR buttons on the calendar to scroll forward or backward through the months. Use the double VCR buttons to scroll forward or backwards through the years. After locating the target month, click on the target date until it is highlighted in yellow. Then click on the Select command button to simultaneously post the date to the Date field and close the calendar, or click Cancel to abort. To restore today's date (system date), open the calendar again and click on the Today command button. The calendar will close automatically, restoring "today's date" to the Date field.


Fig. 12