Main Menu

SIS 2000+ Special Education History

Sec. 2, View / Sort Data

2.1 View Special Education summary list
The opening screen of the Special Education History program displays a summary list (history) of Special Education programs in which the student has been placed (Fig. 5).

The following key data fields are displayed in read-only mode: Program (Special Education program name), Entry Date (date of enrollment, also called Referral Date), Entry Code (entry reason), Exit Date (dismissal date - date of leaving the program, if applicable), Exit Code (dismissal code - reason for exiting program), and Setting (instructional setting). Use the scroll bars to view the entire list, if necessary.

Fig. 5

2.2 Sort Special Education list
The default sorting order of the list is ascending alphabetical based on the Program field in the leftmost column. The list can be re-sorted by changing the primary sort field and/or changing the sorting direction of the primary sort field (ascending or descending). A change made to the sorting order is temporary only. The default sorting order is reinstated whenever the program is quit and reopened.

• Sort list, Method #1

• Change the primary sort field -

Open the Sort menu (Fig. 6). Select (highlight) a field to sort on in the upper portion of the menu. The selection can be made by using the arrow keys, by using a mouse, or by pressing the underlined shortcut letter of the selection. The Sort menu will automatically close after a selection is completed.


Fig. 6 - primary sort field is being changed from 'Program' to 'Entry Date'

After this action, the list will be resorted on the new sort field selected (Fig. 7).


Fig. 7 - list resorted on 'Entry Date'

• Change sorting direction -

To change the sorting direction of the primary sort field, open the Sort menu again. The current primary sort field will have a check mark beside it (Fig. 8) and the current sorting direction will also be checked in the lower portion of the menu. Select Ascending or Descending. The Sort menu will automatically close after a selection is completed.


Fig. 8 - sorting direction being changed from 'Ascending' to 'Descending'

After this action, the list will be resorted according to the new sorting direction selected (Fig. 9).


Fig. 9 - 'Entry Date' field changed from 'Ascending' to 'Descending'



• Sort List, Method # 2

Click on the column heading of any field to make it the primary sort field. The list will be resorted in ascending direction on that field. To reverse the sorting direction to descending, click on the same column heading again. Repeat this action to toggle the sorting direction of any field from ascending to descending and visa versa.

2.3.1 Select
Select a program from the list by clicking on the line until it is selected with a small black arrow (Fig. 10).


Fig. 10

2.3.2 Activate the edit mode



Click on the Edit command button.

2.3.3 View information sub-screens (tabs)
There are five sub-screens of information pertaining to the selected program. Move the focus to the tab to view details.


• General

This screen contains the attributes of the Special Education enrollment, including the primary and secondary handicap designations of the selected student (Fig. 11). See Step 3.4.1 for more details on each 'General' data field.


Fig. 11

Details on each handicap designation can be viewed by clicking on the Change Primary and Secondary command buttons, respectively (Figs. 10 & 11).


Fig. 12 - Primary handicap designation details


Fig. 13 - Secondary handicap designation details


• Custom

This tab displays user-defined check boxes, dates, and code fields relating to the Special Education program, as defined in the Special Programs application (Fig. 12). For details on how these fields are created, see Special Programs Editor, Sec. 3, "Define 'Custom' Fields".


Fig. 14

Two more information screens can be accessed from the lower portion of the 'Custom' tab by clicking on the appropriate command buttons:


• User-Defined Information -

Click on this button to open a form containing additional data fields student information relating to the special program being viewed (Fig. 13). The fields in this form are defined, according to the needs of the district, by the system administrator during the configuration of SIS 2000+. This data form is optional. The button will only be visible if a form has been defined.


Fig. 15


• Bus Information -

Click on this button to open a form containing bus information for the selected student (Fig. 14). The font on this command button will be dark red if any information is contained within. After viewing data, on Cancel to close the form.


Fig. 16


• Prescribed Services (to be announced)

An IEP (Individualized Education Program) is developed for each eligible Special Education student consisting of prescribed services, environmental modifications, and any other things that must be delivered to meet the educational needs of the student. Services might include things like speech therapy or counseling. The history of these services is viewed here (Fig. 17).

(image of Prescribed Services screen - under construction)
Fig. 17


• Test History (to be announced)

This screen tracks tests related to the Special Education program selected (Fig. 18).

(image of Prescribed Services screen - under construction)
Fig. 18


• Compliance Timeline

This is a chronological list (Fig. 19) of all Special Education events prescribed for the selected program and a record of their fulfillment over the course of enrollment.


Fig. 19