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SIS 2000+ Special Education History

< Special Ed. Table of Contents

Sec. 1, Introduction / Find a Student

The Special Education History program enrolls students in Special Education programs and keeps track of the related details, timeline, placement history, etc. for each student. All Special Education programs must first be defined in the Special Programs Editor before they can be used in this program. Enrollment for programs that are non-Special Education is done via the Student Program History application.

Previous to entering a student in a Special Education program, they are usually recommended by an authorized faculty. This recommendation process is tracked in another related program called Special Program Recommendations. Anyone who is concerned, including teachers, social workers, parents/guardian/surrogate, licensed physicians, nurses, or representatives of other agencies may refer a student who is suspected of having a disability.

1.1 Open Special Education
From the SIS 2000+ Main Menu click on Services & Programs icon button.

From the Services & Programs Menu (Fig. 1) click on the Special Education icon button.

Fig. 1

Fig. 2 - Special Education History, main screen

The opening screen (Fig. 2) defaults to the first currently active student in the database of the school site that is currently logged on, alphabetically by last name. The grid displays the history of Special Education programs the student has been placed in.

1.2 Program Screen Layout

• Student Banner - Demographic data

Demographic data for the selected student is displayed in a banner (Fig. 3) at the top of the program screen. The student's ID# is indicated in [brackets] following the student's name. For further details, see document titled "Student Banner."


Fig. 3


• Student Banner - Command Buttons

In the right area of the banner are three types of command buttons:

• Student Detail Buttons

These buttons enable the user to access, in pop up windows, three different kinds of remote student data for the selected student. From top to bottom, they are Enrollment History, Student Contacts, and Student Picture.




• Student Group Selection Buttons

Five buttons select different groups of student records to be searched or viewed. The first button is a User-defined group. The next four are system-defined groups based on current enrollment status: Active, All, Future, and Inactive.




• Synchronize Button

This command will synchronize all other open program windows to the currently selected student.



(See document titled "Student Banner" for more information on command buttons)

1.3.1 Select a group
In the upper right hand corner of the screen is the Group field (Fig. 4), displaying the current group of student records that is selected for viewing or searching.

Fig. 4

To activate a particular group, click on one of five Student Group Selection Buttons in the Student Banner in the upper right of the screen. Selecting the appropriate Group will facilitate a more organized and efficient user interaction with the program and will narrow the search time when finding a student record.

Student records will be available in groups only for the school site that is currently logged on, unless you are logged on to the District Office, in which case student records for all school sites will be available.

Student Group Selection Buttons are only available in the read-only mode of the host program. They are deactivated when in the edit mode of the program.


"User-defined group"
is a shortcut to open a list of user-defined student groups created in the Group Editor program. Make a selection from the list and return to the host program.

"Currently Active Students"
selects only those students who currently have a Student Status of "Active". This is the default group selected whenever the host program is first opened.

"All Students this Year (active and inactive)"
selects active and inactive students of the current school year.

"Future Students"
selects only those students who have a Student Status of "Future", such as student records that are being prepared ahead of time for next semester or next year enrollment.

"Inactive (withdrawn) students for this year"
selects only those students with a Student Status of "Inactive" in the current school year.


1.3.2 Three search methods
Once the target group has been selected using the Student Group Selection Buttons, there are three methods available for finding a student record:

• Scroll Search



Student records are stored alphabetically by student last name. Scroll forward or backwards through the selected Group of student records using the VCR buttons at the bottom of the screen.

• The Find command



This command button will open the 'Find Student' form. Using this method, a student record can be found by entering the student's identification number and clicking on the List command button within the form to initiate a search. If the ID number is not known, a search can be conducted by entering search strings for Last Name, First Name, Gender, Track, Grade, Birthdate, Social Security number, or any combination thereof.

• List search



Use the List command button to open an alphabetical list of all students in the selected Group. To open a student record, double click on the target entry or single click the entry until it is highlighted in gray and then click on the Select command button.

See Student Banner, 'Navigational Command Buttons' for more information on the three search methods outlined above.

Important: When executing a search for a student using the VCR buttons, List command, or Find command, only the records from the currently selected Group will be available for the search. If the record is not found, widen the search criteria by selecting a more inclusive group.