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SIS 2000+ Student Schedule Editor

Sec. 7, Schedule A Period 

Previous sections have explained how to create a student's schedule by first choosing a course request and then finding an available period to schedule it in - called "Schedule a Course" or "Schedule a Group of Courses." Another approach is to choose an available period, term and cycle day first and then find an appropriate course to fill that period. This is called "Schedule a Period."

7.1 Set the View
Course sections/segments that are available for the period to be scheduled will differ according to the target Cycle Day or Term. Schedules may be viewed in a variety of ways. Before proceeding with the Schedule a Period procedure, select the View that will best display the target Cycle Day and Term. Select to view the schedule by Term or by Cycle by clicking either option in the View field. Then select which term or cycle day to be viewed, as follows:

Important: The current schedule must be Saved before changing views

• If the Cycle option is selected:

This is the default setting. All cycle days will be viewed as columns across the schedule grid (if there is only one cycle day there will only be one column). Now select a scheduling term to view in the Select Term field (Fig. 60).


Fig. 60
 

• If the Term option is selected:

When viewed by term the scheduling terms will be visible as columns across the scheduling grid. Now select a cycle day to view in the Select Cycle field (Fig. 61).


Fig. 61
 
 

Fig. 62 - display date

To change the default date, double click the field or click on the field button to activate a drop-down calendar (Fig. 63). Use the small VCR buttons to navigate the calendar to the target month. Select the target date within the target month until it is highlighted in yellow. Then click on the Select command button. The calendar will close and the target date will be copied into the date field.

Fig. 63

7.2.1 Shortcut to find a display date using the History field
Click the field button to activate a drop-down list in History field (Fig. 64). A list of dates is displayed, showing a date for any schedule changes that have been made for this student as well as all term marker dates. Select a target date with the mouse and the display date will automatically update to that date in the Show Schedule as of field. The schedule grid will show the student's schedule as it was (or is) on that date.

Fig. 64
 
 

Fig. 65 - Period 1 selected (View by Cycle)
 

7.4 Initiate Scheduling of selected period/term/cycle day.
In the example that, follows Period 1, Cycle Day 1 will be scheduled with a French course in the View by Cycle mode.

Fig. 66

7.4.1 After the target period/term/cycle day has been selected (Fig. 66), click on the Sched command button (or ALT+S on the keyboard).



7.4.2 Select Entry Date/Entry Code
In the dialog box that appears (Fig. 26), enter the Entry Date (the date of the first day the student will attend the course) and the Entry Code (reason for starting the course).


Fig. 26

Entry Date -
The first time this dialog box is opened the Entry Date date field will default to the "display date" on the main screen in the Show Schedule as of field. In subsequent usage the Entry Date will default to the date that was used in the previous scheduling action. There are four methods for entering the proper date in the field:
 

1. Enter manually using the format of mm/dd/yyy.
2. Click on the field button to open a drop-down calendar (Fig. 27). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter that date as the Entry Date.


Fig. 27
 

3. Update the field to the display date (Show Schedule as of date) by clicking on the Display Date command button.
4. Update the field to the earliest possible schedulable date by clicking on the Earliest Date command button. The earliest date is the first day of the student's enrollment in the current track, normally the same as the beginning of the first schedule term.
Entry Code -
Select an Entry Code (type of schedule record) from the drop-down list (Fig. 27a). Normally, 'Manually Scheduled' should be selected unless there is a reason to "lock" the schedule record, in which case 'Pre-Scheduled' would be the correct choice. Some of the available codes are place holders and will not be applicable in this procedure.


Fig. 27a
 

• Computer Loaded -

Not applicable in this procedure
• Computer Walk-In -

Not applicable in this procedure
• Manually Scheduled -

This is the normal selection for this procedure. When manually scheduled, this schedule record can be deleted or moved by the automatic scheduling functions of the Student Loader or Walk-In Scheduler.
• Pre-Scheduled -

Choose this code to "lock" the schedule record. Locked schedule records cannot be altered by subsequent Student Loader or Walk-In Scheduler operations.
 

7.4.3 Start Scheduling
Click on the Start Scheduling command button to proceed (or the CANCEL Scheduling to abort). Observe the 'Schedule Courses' table that appears (Fig. 67). All available course sections/segments in the SIS 2000+ database for the selected period/term/cycle day will be displayed in the Schedule Courses table. The courses displayed may or may not correspond to the selected student's course requests.

Fig. 67 - course section selected for scheduling

Each course is identified by its course ID number/section number, followed by it's descriptive title, such as "3231/1--CALCULUS"

Details from the Master Schedule on each course listed are displayed in the first column as a series of codes and numbers as follows: [Term], Period - Cycle Day, Cycle Day. For example the code sequence of [YS]1-1,2 would indicate that the course/section is a year in length, available period 1, cycle days 1 & 2. The term code [in brackets] is a user-defined code established during the set up and configuration of SIS 2000+ using the Track Editor.
 
 

Fig. 67a
 

7.6 Select a course section for scheduling
Select a course/section to be scheduled by clicking anywhere on the line until the entire line is highlighted in yellow (Fig. 67).
 

7.7 Copy
Click on the Save button to copy the selected course to the schedule grid, or Done to cancel. If a Save was executed, then click on the Done command button to exit the Schedule Course screen.

Important: The Save command in this step merely acts to copy the course to the schedule grid, but this data is only held temporarily in memory until it is saved again in the main Student Schedule screen (Step 7.9).
 
 

Fig. 68 - French 1111 scheduled in Period 1
 

7.9 Continue, Save, or Quit without saving
Repeat the above steps for subsequent periods to be scheduled, or reverse the process using the unschedule procedure (see Step 5.1 - 5.1.4). All scheduling is temporarily held in memory until the Save command is executed. When the schedule has been finalized, click on the Save command button at the bottom of the main screen to post the new schedule to the database, or click on the Quit command button to exit without saving.