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SIS 2000+ Student Schedule Editor

Sec. 6, Schedule or Unschedule A Group of Courses 

Previous sections explain how to schedule, unschedule, or exit one course at a time. In a similar manner, groups of courses can be scheduled, unscheduled, exited, or deleted as a batch. However, this batch process must always start from the Course Requests list on the left side.

6.1 Batch schedule a group of courses

6.1.1 Select a group of course requests.
Click on the gray column heading of the Course Requests list to select all course requests in the list - until they are highlighted in yellow (Fig. 45). (Scheduled course requests, if any, that are in black font will be selected along with the unscheduled courses but they will be ignored in the group scheduling process).


Fig. 45

Alternate method: select a group of courses by highlighting them individually with mouse clicks (Fig. 46).


Fig. 46

6.1.2 Initiate
Click on the Sched command button.



6.1.3 Select Entry Date/Entry Code - start scheduling
In the dialog box that appears (Fig. 47), enter the Entry Date (the date of the first day the student will attend the courses) and the Entry Code (reason for starting the courses). Click on the Start Scheduling command button to continue (or CANCEL to abort).


Fig. 47

Entry Date -
The first time this dialog box is opened the Entry Date date field will default to the "display date" on the main screen in the Show Schedule as of field. In subsequent usage the Entry Date will default to the date that was used in the previous scheduling action. There are four methods for entering the proper date in the field:
 

1. Enter manually using the format of mm/dd/yyy.
2. Click on the field button to open a drop-down calendar (Fig. 47a). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter that date as the Entry Date.


Fig. 47a
 

3. Update the field to the display date (Show Schedule as of date) by clicking on the Display Date command button.
4. Update the field to the earliest possible schedulable date by clicking on the Earliest Date command button. The earliest date is the first day of the student's enrollment in the current track, normally the same as the beginning of the first schedule term.
 

Entry Code -
Select an Entry Code (type of schedule record) from the drop-down list (Fig. 48). Normally, 'Manually Scheduled' should be selected unless there is a reason to "lock" all the schedule records, in which case 'Pre-Scheduled' would be the correct choice. Some of the available codes are place holders and will not be applicable in this procedure.


Fig. 48
 

• Computer Loaded -

Not applicable in this procedure
• Computer Walk-In -

Not applicable in this procedure
• Manually Scheduled -

This is the normal selection for this procedure. When manually scheduled, this schedule record can be deleted or moved by the automatic scheduling functions of the Student Loader or Walk-In Scheduler.
• Pre-Scheduled -

Choose this code to "lock" the schedule record. Locked schedule records cannot be altered by subsequent Student Loader or Walk-In Scheduler operations.

6.1.4 Start Scheduling
Click on the Start Scheduling command button to proceed, or the CANCEL Scheduling command button to abort.

The selected group of course requests will be copied to the Schedule Courses screen (Fig.49)


Fig. 49

6.1.5 Confirm scheduling
In the Schedule Courses screen, go down the list and confirm each course request to be scheduled according to the desired available period by clicking on the line until it is highlighted in yellow (Fig. 50). If two or more selected course sections are in conflict an error message will appear.


Fig. 50

6.1.6 Take note of any conflicts encountered
In the example above (Fig. 50) an error message occurs because two course sections to be scheduled are in conflict, that is, they fall in the same term, same period, same cycle day. Click "OK" to continue. This action will skip the focus to the next line. The course in conflict will not be highlighted in yellow (Fig. 51). There may be, however, another section available for the same course that will not be in conflict. This other section can be highlighted as an alternative.


Fig. 51

6.1.7 Copy to schedule grid
Click on the Save command button to copy the courses to the schedule grid, or Done to cancel without copying. If Save, the group of successfully scheduled courses will now appear dimmed to gray (Fig. 52).


Fig. 52
 

Note: The Save command in the Schedule Course screen acts to copy the Schedule Courses entries to the schedule grid on the main screen; it is not the same as a permanent save. The permanent Save command is executed from the main screen.
 
6.1.8 View scheduled courses
Click on the Done command button. The view will revert to the main Schedule Editor screen, showing the scheduled courses' ID numbers in the schedule grid on the right. The original course requests remain in the list on the left. Course requests that have been successfully scheduled turn from red font to black font (Fig. 53).


Fig. 53

6.1.9 Continue, Save, or Quit without saving
Repeat the steps above for subsequent group scheduling for the selected student, or reverse the process using the group unscheduling procedure (see Step 6.2). All scheduling is temporarily held in memory until the Save command is executed from the main screen. After the schedule has been finalized, click on the Save command button to post the modified schedule to the database, or click on the Quit command button to exit without saving.
 

6.2.1 Select a group of course requests
A group of scheduled courses can only be batch unscheduled by selecting their course names in the Course Requests list. It cannot be done by selecting their course ID numbers in the schedule grid because only one course can be selected at a time. To select the entire group of scheduled and unscheduled course requests click once on the gray column heading of the Course Requests list. All course requests in the list will be highlighted in yellow (Fig. 54). (Some unscheduled course requests, in red font, may be included in the group highlighted, but these will be ignored by the group unschedule process.)


Fig. 54

Alternate method: select a group of courses to be unscheduled by clicking them individually until they are highlighted in yellow (Fig. 55).


Fig. 55

6.2.2 Initiate
Click on the Unscd command button.



In the dialog box that appears (Fig. 56) answer "Yes" to confirm unscheduling or "No" to abort.


Fig. 56

6.2.3 Select Exit Date/Exit Code - start unscheduling
In the next dialog box that appears (Fig. 57), enter the Exit Date (if the scheduled records are unsaved this date will normally be the same as the Entry Date) and the Exit Code of 'Withdrawn'. Click on the Start Unscheduling command button to continue (or CANCEL to abort).

 

 Fig. 57

The Exit Date is set by clicking on the field button to open a drop-down calendar (Fig. 58). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter that date as the Exit Date.


Fig. 58

To update the Exit Date to be the same as the display date (Show Schedule as of date), click on the Display Date command button.

6.2.3 View modified schedule
Course ID numbers of unsaved courses that have been unscheduled will be removed from the schedule grid on the right. The original course requests remain in the Course Requests list on the left; in red font, indicating their unscheduled status (Fig. 58).


Fig. 59

6.2.4 Continue, Save, or Quit without saving
Repeat the steps above for subsequent group course unscheduling for the selected student, or reverse the process using the group scheduling procedure (see Steps 6.1 - 6.1.9). All scheduling is temporarily held in memory until the Save command is executed. After the schedule has been finalized, click on the Save command button to post the modified schedule to the database, or click on the Quit command button to exit without saving.
 

6.3.1 Select a group of saved, scheduled course requests
Scheduled course requests will appear in black font in the Course Requests list on the left. A group of saved, scheduled courses can only be exited by selecting their course names in the Course Requests list. This procedure cannot be done by selecting their course ID numbers in the schedule grid. To select the entire group of scheduled and unscheduled course requests, click once on the gray column heading of the Course Requests list. All course requests in the list will be highlighted in yellow. (Some unscheduled course requests (in red font) or previously scheduled courses (in purple font) may be included in the group highlighted, but these will be ignored group exit process.)

Alternate method: select a group of courses to be exited by clicking them individually until they are highlighted in yellow.

6.3.2 Initiate
Click on the Unscd command button.



In the dialog box that appears (Fig. 56) answer "Yes" to confirm unscheduling, or "No" to abort.

6.3.3 Select Exit Date/Exit Code
In the next dialog box that appears (Fig. 57), enter the Exit Date (the date of the last day the student will attend the courses) and the Exit Code (reason for exiting). When exiting saved courses there are several applicable Exit Codes to choose from, such as 'Drop Out', 'Schedule Change', etc. (Fig. 59a).


Fig. 59a

The Exit Date is set by clicking on the field button to open a drop-down calendar (Fig. 58). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter that date as the Exit Date.

To update the Exit Date to be the same as the display date (Show Schedule as of date), click on the Display Date command button.

6.3.4 View modified schedule
Even though the dialog in the previous step implies that the saved courses have been "unscheduled", in actuality they have been only been exited or dropped. The appearance of the schedule grid will depend on the display date set in the Show Schedule as of field. The original course request, if applicable, will always remain in Course Requests list. If the display date is set outside of the original schedule's date range the original request will turn to a purple font to show that that it was scheduled at one time. When the display date is set within the date range, the original course request will be in black font to show that it is scheduled on that date. Furthermore, the Course ID number and description will remain in the schedule grid until the display date is changed in the Show Schedule as of field to a date outside (not including) the date range of the schedule history of the section(s), that is, after the Exit Date or before the Entry Date.