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SIS 2000+ Student Schedule Editor

Sec. 5, Unschedule / Exit a Course 

Courses that are scheduled in the Student Schedule editor appear by their Course ID numbers and descriptions in their assigned periods in the schedule grid on the right side of the screen (if necessary, widen the grid columns with the mouse to view the entire description). The original course requests from which they were derived, if applicable, will be displayed by course name on the left side in the Course Requests list; in black font, indicating their scheduled status.

It is possible for sections to be scheduled without courses requests by using the "Schedule a Period" procedure (See Sec. 7). In these cases, no corresponding requests will appear in the Course Requests list on the left.

Terminology -
The Unschedule command button performs three types of functions according to the status of the schedule record:

• Unscheduling - (Step 5.1)

A scheduled course may be "unscheduled" if it has not yet been saved simply by reversing the process using the Unschedule command. This process is used before a student's schedule is finalized and saved, usually for the purpose of resolving conflicts. In this case there will be no record of the course in scheduling history. However, once a scheduled course has been saved using the final Save command at the bottom of the main screen, it can only be either "exited" (dropped or withdrawn) or "deleted".
• Exiting - (Step 5.2 & 5.3)

The exit (drop or withdraw) procedure is normally used if a student drops a scheduled class in mid term before completing it, for whatever reason. When a class is exited in this manner a schedule record still remains in the database scheduling history. The dropped course can still be viewed in the grid as it was scheduled by setting the Show Schedule as of date (also called, "display date") within the range of the Entry Date and Exit Date of that record.
• Deleting - (Step 5.4)

This process is used to completely erase a scheduled, saved course, even if the student has already attended some meetings. A deleted course will be erased as if the course were never scheduled and as if the student never attended the class.

5.1.1 Unschedule all segments of an unsaved, scheduled course
 
5.1.1.1 Select a course
Select the course request corresponding to the unsaved scheduled course to be unscheduled by clicking the course name in the Course Requests list (only those in black font are eligible), until it is highlighted in yellow (Fig. 32) (or move the focus to a target course section in the schedule grid.)
 


Fig. 32 - 1111-French 1 selected for unscheduling from Period 1

5.1.1.2 Initiate
Click on the Unscd button (or ALT+N on the keyboard).



In the dialog box that appears (Fig. 33), answer "Yes" to confirm unscheduling, or "No" to abort. If "Yes", all segments of the selected course will be unscheduled.


Fig. 33

5.1.1.3 Select Exit Date/Exit Code - start unscheduling
In the next dialog box that appears (Fig. 34), enter the Exit Date to be the same as the same as the Entry Date of the scheduled course. Select the Exit Code of 'Withdrawn'. Then click on the Start Unscheduling command button to continue, or CANCEL Unscheduling to abort.


Fig. 34

The Exit Date can be manually typed in using the format of mm/dd/yyy or it can be set by clicking on the field button to open a drop-down calendar (Fig. 35). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter the selected date into the Exit Date field.


Fig. 35

To update the Exit Date to be the same as the display date (Show Schedule as of date), click on the Display Date command button.

5.1.1.4 View modified schedule
The course ID number of the course that was unscheduled will be removed from the schedule grid on the right and the original course request on the left will turn to red font, indicating its unscheduled status (Fig. 36).


Fig. 36 - 1111-French 1, unscheduled from Period 1

5.1.1.5 Continue, Save, or Quit without saving
Repeat the steps above for subsequent unscheduling for the selected student, or reverse the process using the scheduling procedure (see Steps 4.1 - 4.5). All scheduling and unscheduling is temporarily held in memory until the Save command is executed. After the schedule has been finalized, click on the Save command button to post the modified schedule to the database, or click on the Quit command button to exit without saving.
 

5.1.2 Unschedule a specific segment of an unsaved course
A specific segment of a course can only be unscheduled starting from the schedule grid on the right side. (Unscheduling from the Course Requests list will unschedule all segments by default, without the option of selecting specific segments).
 
5.1.2.1 Select a specific course segment
Click on the target cell of an unsaved course segment in the schedule grid until it is highlighted in dark gray (Fig. 37).


Fig. 37

5.1.2.2 Initiate
Click on the Unscd button (or ALT+N on the keyboard).


In the dialog box that appears (Fig. 38) put a check in the radio button for Unschedule ONLY the selected meeting (segment). Then click on the Start Unscheduling command button (or Cancel to abort).


Fig. 38

5.1.2.3 Select Exit Date/Exit Code - start unscheduling
n the next dialog box that appears (Fig. 34), enter the Exit Date to be the same as the same as the Entry Date of the scheduled course. Select an the Exit Code (reason for exiting - Fig. 34a). Then click on the Start Unscheduling command button to continue, or CANCEL Unscheduling to abort.

The Exit Date can be manually typed in using the format of mm/dd/yyy or it can be set by clicking on the field button to open a drop-down calendar (Fig. 35). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter the selected date into the Exit Date field.

To update the Exit Date to be the same as the display date (Show Schedule as of date), click on the Display Date command button.

5.1.2.4 View modified schedule
The course ID number of the segment that was unscheduled will be removed from the schedule grid on the right, indicating that specific segment has been successfully unscheduled (Fig. 39).


Fig. 39

5.1.2.5 Continue, Save, or Quit without saving
Repeat the steps above for subsequent unscheduling for the selected student, or reverse the process using the scheduling procedure (see Steps 4.1 - 4.5). All scheduling and unscheduling is temporarily held in memory until the Save command is executed. After the schedule has been finalized, click on the Save command button to post the modified schedule to the database, or click on the Quit command button to exit without saving.
 
 

5.2.1 Exit a course from the Course Request list
If the target saved course is derived from a course request, the exiting process can be carried out most efficiently from the Course Requests list on the left side. If the target saved course has no corresponding Course Request, go to Step 5.2.2.
 
5.2.1.1 Select a course
Select the course request corresponding to the saved scheduled course to be exited by clicking the course name in the Course Requests list, until it is highlighted in yellow (Fig. 40) Only entries in black font are eligible to be exited in the following manner.


Fig. 40

5.2.1.2 Initiate
Click on the Unscd button (or ALT+N on the keyboard).



In the dialog box that appears (Fig. 33), answer "Yes" to confirm unscheduling (exiting), or "No" to abort. If "Yes", all segments of the selected course will be dropped.

5.2.1.3 Select Exit Date/Exit Code - start unscheduling
In the next dialog box that appears (Fig. 34), enter the Exit Date (the date of the last day the student will attend the course) and the Exit Code (reason for exiting). Then click on the Start Unscheduling command button to continue (or CANCEL to abort).

When exiting saved courses there are several applicable Exit Codes to choose from, such as 'Drop Out', 'Schedule Change', etc. (Fig. 40a).


Fig. 40a

The Exit Date is set by clicking on the field button to open a drop-down calendar (Fig. 35). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter that date as the Exit Date. To update the Exit Date to be the same as the display date (Show Schedule as of date), click on the Display Date command button.
 

Dropping a course after one day -
Normally a course is dropped from a few days to a few weeks after the student has started the class. On rare occasions you may want to drop the schedule after only one day of attendance but not erase the schedule record entirely. In this case you would enter an Exit Date to be same as the Entry date and the schedule history can remain in the database, under the following conditions:

When the Exit Date entered is on (or before) the Entry Date, the system will assume that you want to delete the schedule altogether or that you made a date entry error. A dialog box will open (Fig. 41) giving you a choice of updating the Exit Date to match the Entry Date or deleting the course altogether. However, if you do not want to delete the course altogether, you would select the UPDATE option to make sure your Exit Date matches the Entry Date and then click on the Start Unscheduling command button to continue. This way the course will remain in the schedule history as scheduled for one day.


Fig. 41
 

5.2.1.4 Continue, Save, or Quit without saving
Repeat the steps above for subsequent course dropping or reverse the process using the scheduling procedure (see Steps 4.1 - 4.5). All scheduling is temporarily held in memory until the Save command is executed. After the schedule has been finalized, click on the Save command button to post the modified schedule to the database, or click on the Quit command button to exit without saving.

5.2.1.5 View modified schedule
Even though the dialog in the previous step implies that the saved course has been "unscheduled", in actuality it has been been exited or dropped. For reasons of database integrity exited courses must remain in the schedule grid and in the Course Requests list. The appearance of the schedule grid will depend on the display date set in the Show Schedule as of field. The original course request, if applicable, will always remain in the Course Requests list. If the display date is set outside of the original schedule's date range the original request will be in purple font to show that that it was scheduled at one time. When the display date is set within the date range, the original course request will be in black font to show that it is scheduled for that date. Furthermore, the Course ID number will remain in the schedule grid until the display date is changed in the Show Schedule as of field to a date outside (not including) the date range of the schedule history of the section(s), that is, after the Exit Date or before the Entry Date.
 
5.2.2 Exit a course from the schedule grid
Not all courses may have been scheduled from course requests; some may have been scheduled using the "Schedule a Period" method, which does not require a course request (see Sec. 7). In this case, the exiting process must start in the schedule grid on the right, as follows:
 
5.2.2.1 Select a course
Select a saved course to be exited by clicking on any one of its cells in the schedule grid until it is highlighted in dark gray.

5.2.2.2 Initiate
Click on the Unscd button (or ALT+N on the keyboard).

In the dialog box that appears (Fig. 38) put a check in the radio button for "Unschedule the ENTIRE section (all meetings)". Then click on the Start Unscheduling command button. (Even though this dialog uses the term "Unschedule", the actual process that is taking place in this procedure is "exiting".)

5.2.2.3 Select Exit Date/Exit Code (See Step 5.2.1.3)

5.2.2.4. View modified schedule (See Step 5.2.1.4)

5.3.2.5 Continue, Save, or Quit without saving (See Step 5.2.1.5)
 
 

5.3.1 Select a specific course segment
Click on the target cell of a saved course segment in the schedule grid until it is highlighted in dark gray (Fig. 42).


Fig. 42

5.3.2 Initiate
Click on the Unscd button (or ALT+N on the keyboard).



In the dialog box that appears (Fig. 38) put a check in the radio button for Unschedule ONLY the selected meeting (segment). Then click on the Start Unscheduling command button to continue. (Even though this dialog uses the term "Unschedule", the actual process that is taking place in this procedure is "exiting".)

5.3.3 Select Exit Date/Exit Code - start unscheduling (See Step 5.2.1.3)

5.3.4 View modified schedule (See Step 5.2.1.4)

5.3.5 Continue, Save, or Quit without saving (See Step 5.2.1.5)
 
 

5.4.1 Select a course
Select a course to delete on the left side or a course section to delete on the right side.

5.4.2 Initiate
Click on the Unscd command button.

5.4.3 Select Exit Date/Exit Code - start unscheduling
In the dialog that appears (Fig. 43) set the Exit Date to match the Entry Date of the scheduled course or segment. Select an Exit Code (reason for exiting; normally 'Drop Out' or 'Withdrawn'). Then click on the Start Unscheduling command button to continue (or CANCEL to abort).


Fig. 43

5.4.4 Select DELETE option
When the Exit Date entered is on (or before) the Entry Date, the system will assume that you want to delete the schedule altogether or that you made a date entry error. A dialog box will open (Fig. 44) giving you a choice of updating the Exit Date to match the Entry Date (in cases where the Exit Date was before the Entry date - which is an obvious error). To erase this schedule record, select the DELETE option and press the Start Unscheduling command button to continue.


Fig. 44

 5.4.5 View Modified Schedule
This schedule record will be erased entirely from the database and the schedule grid. However, the original course request, if any, will remain in the Course Requests list.

5.4.6 Continue, Save, or Quit without saving
Repeat the steps above for subsequent unscheduling for the selected student, or reverse the process using the scheduling procedure (see Steps 4.1 - 4.5). All scheduling and unscheduling is temporarily held in memory until the Save command is executed. After the schedule has been finalized, click on the Save command button to post the modified schedule to the database, or click on the Quit command button to exit without saving.