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SIS 2000+ Student Schedule Editor

Sec. 4, Schedule a Course / Edit a Schedule Record 

In this procedure courses requests will be scheduled in the schedule grid. When a course section is successfully scheduled, a "schedule record" is created in the database. Some attributes of saved schedule records can be edited.
 

4.1 Select a course request to be scheduled
In the Course Requests list of the Student Schedule Editor screen click on an unscheduled course request until it is highlighted in yellow (Fig. 25).

Fig. 25
 

4.2 Initiate scheduling of the course request

4.2.1 Click on the Sched button.



4.2.2 Select Entry Date/Entry Code
In the dialog box that appears (Fig. 26), enter the Entry Date (the date of the first day the student will attend the course) and the Entry Code (reason for starting the course).


Fig. 26

Entry Date -
The first time this dialog box is opened the Entry Date date field will default to the "display date" on the main screen in the Show Schedule as of field. In subsequent usage the Entry Date will default to the date that was used in the previous scheduling action. There are four methods for entering the proper date in the field:
 

1. Enter manually using the format of mm/dd/yyy.
2. Click on the field button to open a drop-down calendar (Fig. 27). Use the calendar's VCR buttons to scroll backward or forward through the months. Select the target date until it is highlighted in yellow. Click on the Select command button to enter that date as the Entry Date.


Fig. 27
 

3. Update the field to the display date (Show Schedule as of date) by clicking on the Display Date command button.
4. Update the field to the earliest possible schedulable date by clicking on the Earliest Date command button. The earliest date is the first day of the student's enrollment in the current track, normally the same as the beginning of the first schedule term.
Entry Code -
Select an Entry Code (type of schedule record) from the drop-down list (Fig. 27a). Normally, 'Manually Scheduled' should be selected unless there is a reason to "lock" the schedule record, in which case 'Pre-Scheduled' would be the correct choice. Some of the available codes are place holders and will not be applicable in this procedure.


Fig. 27a
 

• Computer Loaded -

Not applicable in this procedure
• Computer Walk-In -

Not applicable in this procedure
• Manually Scheduled -

This is the normal selection for this procedure. When manually scheduled, this schedule record can be deleted or moved by the automatic scheduling functions of the Student Loader or Walk-In Scheduler.
• Pre-Scheduled -

Choose this code to "lock" the schedule record. Locked schedule records cannot be altered by subsequent Student Loader or Walk-In Scheduler operations.
 
4.2.3 Start Scheduling
Click on the Start Scheduling command button to proceed, or the Cancel Scheduling command button to abort.
 
Possible Error Message: If the course request selected to be scheduled has no schedulable sections for the current term/track in the Master Schedule Editor, then a "No schedulable sections" error message will occur. Click on "OK" to go back to the main screen. Go to the Master Schedule Editor to reconcile this deficiency if you need to have this request satisfied.
 
4.2.4 Observe Schedule Courses table
The selected course will be copied to a second screen titled 'Schedule Courses' (Fig.28). More than one section of the course may be listed. If there is a corresponding period available in the selected student's schedule, this course name will appear in regular black font, as in the illustration below (Fig. 28). If there is a conflict (no designated periods available in the student's schedule) the course name will appear in bold italic font, in which case the course cannot be scheduled unless the other conflicting course is unscheduled (see Sec.8, Resolving Conflicts).


Fig. 28

The course attributes are displayed across columns as follows:
 

• [Term] Period - Cycle(s) -

Displays the term code, period the course will be taught, and cycle day (s) (determined in the Master Schedule Editor.
• Course/Section -

Shows the course ID number, title of the course, and section.
• Faculty -

Displays teacher assigned to this course, faculty ID number
• Enrld -

Shows how many students are currently enrolled in this section
• Max. -

Maximum number of students allowed in this section
• TA -

Number of teaching assistants enrolled in this section
• Max. -

Maximum number of teaching assistants allowed in this section
 

4.3.1 Select the desired, eligible course section until it is highlighted in yellow (Fig.29)


Fig. 29

4.3.2 Click on the Save button at the bottom of the 'Schedule Courses' screen. As the course is scheduled successfully the font will turn to gray (Fig. 30).


Fig. 30
 
 

Fig. 31 - "French 1" is now scheduled
 

4.5 Continue, Save, or Quit without saving
Repeat the above steps for subsequent course requests to be scheduled, or reverse the process using the unschedule procedure (see Sec. 5). All scheduling is temporarily held in memory until the Save command is executed. When the schedule is finalized, click on the Save command button to post the schedule to the database, or click on the Quit command button to exit without saving.
 

4.6 Edit a schedule record
Only the Teaching Assistant flag and the Entry Code of a saved schedule record can be edited. The other attributes are read-only for reference purposes.

4.6.1 Select schedule record to edit
Schedule records are represented by course ID numbers and descriptions displayed in cells in the schedule grid, positioned according to period, cycle day, and term. Move the focus to the target cell to edit.
4.6.2 Activate edit mode
Right-click the target cell or click on the Edit command button to open the edit screen of the target schedule record (Fig. 31a)

Fig. 31a

4.6.3 View/Edit attributes

• Entry Date  -

A read-only field. First day student will attend course section.
• Entry Code -

Select a code from the drop-down list:
• Computer Loaded -

This place holder code will be displayed if the selected schedule record was scheduled via the Student Loader operation.
• Computer Walk-In -

This place holder code will be displayed if the selected schedule record was scheduled via the Walk-In Scheduler operation.
• Manually Scheduled -

This is code will be displayed if the selected schedule record was manually scheduled via the Student Schedule Editor operation or this code can be entered in place of  'Pre-Scheduled' in order to unlock a record. When manually scheduled, this schedule record can be deleted or moved by the automatic scheduling functions of the Student Loader or Walk-In Scheduler.
• Pre-Scheduled -

This code will be displayed for records that have been locked by the Student Loader or Walk-In Scheduler operations or this code can be entered in place of any other code in order to "lock" the record. Locked schedule records cannot be altered by subsequent Student Loader or Walk-In Scheduler operations.
 
• Exit Date -

A read-only field. This date is the last day the student attended the class or the last day of the last term of the class; which ever comes first.
• Exit Code -

A read-only field. The reason for exiting the class. This will be <unset> if the student has not yet completed the course.
• Is TA -

Teaching Assistant flag can be set to On or Off. When a student is enrolled in the course section as a teaching assistant, a (TA) flag will appear after the course ID number in the schedule grid.
• Last Changed by -

A read-only field. Displays the ID of the user that made the last changes to this record.
• On -

A read-only field. Displays the date that the last changes were made to this record.

4.6.4 Save changes
Click on the Save command button to save the changes, or Quit to exit the edit mode with the option of discarding changes.