Main Menu

SIS 2000+ Student Schedule Editor

Sec. 3, Add / Edit / Delete Course Requests 

Courses can be scheduled by selecting course requests and then finding an available period to schedule them in or by selecting an available period and finding an available course section to fill that period. This section will explain the first method, using course requests. See Sec.7, "Schedule a Period" for the second method.

The selected student may already have course requests entered into the SIS 2000+ database through the Course Request Editor. Pre-existing course requests will appear in the Course Requests list on the left (Fig. 3). New course requests can be added using this program without having to revert to the Course Request Editor. However, before any requested course can be scheduled using this program it must have been scheduled in the master schedule using the Master Schedule Editor.
 

3.1 Add Course Requests
There are two ways to generate course requests in the Student Schedule Editor: 1) by using a Career Plan or by 2) manually adding individual courses:

3.1.1 Generate course requests using a Career Plan.


Fig. 15

Course requests for the selected student may or may not have already been generated by a previous execution of the Career Plan program via the Career Plan Editor or the Course Request Editor. In any event, a new group of course requests for a specific student can be generated with the Career Plan function in the Student Schedule Editor. As the new course requests are generated, the previous course requests will either remain on the list or be deleted according to the Clear options set in Step. 3.1.1.3.

3.1.1.1 Click on the field button next to the Career Plan field (Fig. 15) to open the 'Generate Course Requests' dialog box (Fig. 16).


Fig. 16

3.1.1.2 Select a Career Plan from the drop-down list. The student's assigned Plan will be displayed in the field as the default selection. However, this can be changed if so desired.

3.1.1.3 Previous course requests are set to Locked or Unlocked status when they are first generated (Locked is the default status). During the process of generating new course requests via Career Plan, the previous locked requests will remain on the list unless the Clear Locked Requests option is selected in the 'Generate Course Requests' dialog. The previous unlocked course requests will automatically be deleted unless the Clear Unlocked Requests option is deselected. Select or deselect the Allow Duplicate Requests option depending on district scheduling policy. Duplicate requests are sometimes allowed when there are courses that a student will take more than once during a school year, such as teacher's aide courses, etc.

3.1.1.4 Click on Generate to begin the process, or Cancel to abort. In this application, new course requests will be generated for the selected student only. The course requests will appear in red font in the Course Requests list on the left side. Previous requests, either locked or unlocked will be removed if their Clear option was selected in Step 3.1.1.3.

3.1.15 Save the new course requests by clicking the Save button.

See Career Plan Editor for more information on this procedure.
 

3.1.2 Add course requests manually, one at a time
 
3.1.2.1 Initiate



Click on the Add command button at the bottom of the main screen to open the 'Add/Edit Course Request' screen (Fig. 17).


Fig. 17

3.1.2.2 Input course request data:
 
• Type -

Select the type of course from the drop-down list (Fig. 18). "Course" is the default selection. "Group" or "Team" may be available selections, if applicable.


Fig. 18
 

• Course -

Select the course to request from the drop-down list (Fig. 19).


Fig. 19
 

Note: The Course list (Fig. 19) is an index of the entire course database for the selected track. However, only those courses already scheduled into the Master Schedule will be "valid" (eligible) course requests. To determine which courses in the database are eligible, view the Master Schedule via the Master Schedule Edit, or refer a printout of the Master Schedule. If an attempt is made to schedule and save an invalid course request, an error message will occur that reads "No schedulable sections".
 
• Faculty -

Select a faculty request to schedule for teaching (or not teaching) the course (Fig. 20), or leave the Faculty field blank if there are no faculty requests. (Faculty requests and their parameters are used only during the Student Loader process, not by the Student Schedule Editor.)


Fig. 20

When a faculty is requested, select further parameters as follows:

• Schedule with this faculty -

Check here to request that the selected faculty be scheduled to teach the course.
• Do note schedule with this faculty -

Check here to request that the selected faculty not be scheduled to teach the course.
• Faculty selection must be honored -

Check here to require that the faculty request be fulfilled in order for the course to be scheduled for this student (by the Student Loader).
 
To return the Faculty field to blank, deleting all faculty requests and parameters, use the Clear button
 
• Alternate for -

Enter the course that the requested course can be an alternate for.
• TA? -

Check this field if the selected student is requesting to be scheduled as a teaching assistant for this course. After saving a request, this TA status can be toggled on or off using the Edit an Unscheduled Course Request procedures (See Step 3.2). When the student is successfully scheduled with a section of a course that has the TA field checked, a teaching assistant flag (TA) will appear after the course ID code in the schedule grid (Fig. 20a). The TA status of a scheduled request can also be edited using the Edit a Schedule reocrd procedure (See Step 4.6).


Fig. 20a - Teaching assistant flag

Once a section is scheduled, the TA attribute can be turned on or off in the 'Edit Schedule Record' dialog (See Step 4.6, "Edit a Schedule Record").
 

• Priority -

Set priority value for this request (used by the Student Loader). Default is 1 (highest).
• Term -

Select a term request for scheduling (or not scheduling) the course, or leave the Term field blank if there are no term requests. (Term requests and their parameters are considered only during the Student Loader process, not by the Student Schedule Editor.)


Fig. 21

When a term is requested, select further parameters as follows:

• Use only this term -

Check here to request that the selected course be scheduled only in this term.
• Exclude this term -

Check here to request that the selected course not be scheduled in this term.
• Term selection must be honored -

Check here to require that the term request be fulfilled in order for the course to be scheduled for this student (by the Student Loader).
 
To return the Term field to blank, deleting all term requests and parameters, use the Clear button.
 
• Request Locked -

The default status of a course request is "Locked". Deselect this field to unlock the request. Unlocked requests will be overwritten by subsequent Career Plan course request generations.

Sample of Course Request Add/Edit dialog:


Fig. 22
 

3.2.2.3 Save course request
Click the Save button to save the course request, or click on Done to exit the 'Add/Edit' screen without saving. All saved course requests will now appear in the Schedule Editor's Course Requests list (Fig. 23) in red font.


Fig. 23
 

Fig. 24

 
3.3 Delete an unscheduled course request
Unscheduled course requests appear in red font. Highlight the course request to be deleted until the whole field turns yellow (Fig. 24). Click on the Delete button. Answer "Yes" to confirm, or "No" to abort the deletion.

Note: Course requests that have been scheduled cannot be deleted in the Course Requests list. In order to delete a scheduled course request, it must first be unscheduled. (See Sec.5, Unschedule a Course)
 

3.4 Save data
All activities in Student Schedule Editor are only temporary until a final save is executed. Click on the Save command button to post the new data, or Quit to exit without saving.