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SIS 2000+ Student Schedule Editor

Sec. 1, Introduction / Find a Student 

The Student Schedule Editor program is used to schedule students, one student at a time, either by using a student's course requests or by simply scheduling available course sections into empty time slots. This application may be used in conjunction with the Master Schedule Editor, or as a stand-alone program. The course requests for a particular student may be displayed, scheduled (either manually or semi-automatically), unscheduled, added to, or deleted from - all using the Student Schedule Editor program. This program is used to edit individual schedules in order to resolve conflicts and unresolved requests after the Master Schedule has been loaded with students via the Student Loader. This capability is useful for scheduling students who enter school in the middle of the school year (walk-ins) or for making minor changes to the Master Schedule without having to rerun the Student Loader.

Furthermore, if a student needs to be scheduled during the middle of a term (a new student, for example) the Walk-in Scheduler feature will act as the Student Loader does, except that it schedules one student at a time instead of many. Like the Loader, the Walk-In Scheduler will search the Master Schedule and try to satisfy the walk-in student's course requests with the least amount of conflicts. The Walk-In Scheduler is actually an extension of the Loader that is accessed from the Student Schedule Editor.
 

1.1 Open Student Schedule Editor
From the SIS 2000+ Main Menu, select the Schedule button to open the Schedule Menu. From the Schedule Menu select the Student Schedule button. (Allow a few moments for the Editor to initialize and load schedules.)

Fig. 1

1.2 Program screen layout

• Student Banner Demographic data

Demographic data for the selected student is displayed in a banner (Fig. 2) at the top of the program screen. The student's ID# is indicated in [brackets] following the student's name. For further details, see document titled "Student Banner."


Fig. 2
 

• Student Banner - Command Buttons

In the right area of the banner are three types of command buttons:
 
• Student Detail Buttons

These buttons enable the user to access, in pop up windows, three different kinds of remote student data for the selected student. From top to bottom, they are: Enrollment History, Student Contacts, and Student Picture.


 

• Student Group Selection Buttons

Five buttons select different groups of student records to be searched or viewed. The first button is a User-defined group. The next four are system-defined groups based on enrollment status in the current scheduling year: Active, All, Future, and Inactive.


 

• Synchronize Button

This command will synchronize all other open program windows to the currently selected student.



(See document titled "Student Banner" for more information on command buttons.)
 

• Course requests

Course requests are displayed in a list on the left side (Fig. 3).
 
• Requests that have already been scheduled appear in black font.
• Requests that have not yet been scheduled appear in red font.
• Requests that have been scheduled at one time but are not scheduled as of the date displayed in the Show Schedule as of field appear in purple font (such as withdrawn or dropped courses).
 

Fig. 3
 
• Schedule grid

Course requests that have been scheduled are copied to the right side in a schedule grid. Each line in the grid represents a period. Each column represents a cycle day. The Course ID numbers are displayed followed by the Course Description (to view the entire Description use the mouse to widen a column if necessary). If the student is enrolled in a section as a teaching assistant, the Course ID number will be followed by a (TA) flag.

There are two modes for viewing the grid: by cycle or by term. The following samples are in the default View by Cycle mode (See Step 2.1 for illustration of View by Term). When viewing by cycle, each column in the grid represents a cycle day as defined for the track (Fig. 4, 5). The cell where a period and cycle day intersect represents a course segment (meeting time).


Fig. 4 - Schedule grid showing two cycle days


Fig. 5 - Schedule grid showing one cycle day

Concurrent segments are possible, as in cases where two or more courses are being taught at the same time in the same classroom. ID numbers for concurrent segments will be displayed in extra lines below the initial period line. Concurrent segment lines will be blank in the Per(iod) field, indicating that they are subsets of the same period (Fig. 5a).


Fig. 5a - concurrent segments in Period 2 and Period 5
 

• Course Information (attributes)

Information about a scheduled course segment (course attributes) can be displayed in the information field (Fig. 6) immediately above the Course Requests list by selecting (highlighting) the target Course ID number in the schedule grid (Fig. 5). Use the scroll bar, if necessary, to view the entire course information field. If the student is enrolled in the course as a teaching assistant a (T.A.) flag will be displayed immediately after the course description on the first line (Fig. 6a).
 
 

Fig. 6 - course information field

Fig. 6a - with teaching assistant (T.A.) flag

 

In a similar manner, information about a course request, unscheduled (Fig. 7), scheduled (Fig. 8), or 'has been scheduled' can be displayed by selecting the course request description in the Course Requests list and then viewing its attributes in the information field above.
 

Fig. 7 - unscheduled request attributes

Fig. 8 - scheduled request attributes

 
 

1.3.1 Select a group
In the upper right hand corner of the screen is the Group field (Fig. 9), displaying the current group of student records that are selected for viewing or searching. All groups pertain to the selected Schedule Year only for the currently logged on school.

Fig. 9

To activate a particular group, click on one of five Student Group Selection Buttons in the Student Banner in the upper right of the screen. Selecting the appropriate Group will facilitate a more organized and efficient user interaction with the program and will narrow the search time when finding a student record.

Student records will be available by groups only for the school site that is currently logged on. Student Group Selection buttons are only available in the read-only mode of the host program. They are deactivated when in the edit mode of the program.
 

"User-defined group"
is a shortcut to open a list of user-defined student groups created in the Group Editor program. Make a selection from the list and return to the host program.

"Currently Active Students for this Schedule Year"
selects only those students who currently have a Student Status of "Active" in the selected Schedule Year. This is the default group selected whenever the host program is first opened.

"All Students (active and inactive) for this Schedule Year"
selects active and inactive students of the selected Schedule Year.

"Future Students for this Schedule Year"
selects only those students who have a Student Status of "Future" for the selected Schedule Year.

"Inactive (withdrawn) students for this Schedule Year"
selects only those students with a Student Status of "Inactive" in the selected Schedule Year.
 

1.3.3 Three search methods
Once the target group has been selected using the Student Group Selection Buttons, there are three methods available for finding a student record:
 
• Scroll Search


Student records are stored alphabetically by student last name. Scroll forward or backwards through the selected Group of student records using the VCR buttons at the bottom of the screen.
 
• The Find command


This command button will open the 'Find Student' screen. Using this method, a student record can be found by entering the student's identification number and clicking on the List command button within the form to initiate a search. If the ID number is not known, a search can be conducted by entering search strings for Last Name, First Name, Gender, Track, Grade, Birthdate, Social Security number, or any combination thereof.
 
• List search


Use the List command button to open an alphabetical list of all students in the selected Group. To open a student record, double click on the target entry or single click the entry until it is highlighted in gray and then click on the Select command button.

See Student Banner, 'Navigational Command Buttons' for more information on the three search methods outlined above.

 

Important:   When executing a search for a student using the VCR buttons, List command, or Find command, only the records from the currently selected Group will be available for the search. If the record is not found, widen the search criteria by selecting a larger, more inclusive group.