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SIS 2000+ Master Schedule Editor

Sec. 8, Delete or Edit Sections 

8.1 Delete (unschedule) a scheduled section
The delete procedure can only be executed in the 'Show by Faculty' screen. Deleting a course section in the Master Schedule grid is also called "unscheduling". Normally, unscheduling is used during the initial design stages of the Master Schedule as design tool. It is much more complicated to unschedule a course section once the school year has started because sections cannot be deleted if there are any students scheduled in the section.

8.1.1 Set parameters
Select a Track, Term and Faculty to view (See Sec. 2)

8.1.2 Select
Move the focus to the cell of the schedule record to be deleted (Fig. 29). If there are concurrent sections scheduled in the same cell (indicated by red font) and the course section to be unscheduled is not immediately visible, activate the drop-down list by clicking on the field button. Highlight the section in the list to be unscheduled in order to bring it to the front of the cell (Fig. 33).


Fig. 29 - focus set on a course section
 

8.2.3 Initiate



With the focus on the target course section, click on the Delete command button. If the section to delete is a segment of a section that has other segments, a prompt will appear (Fig. 30).


Fig. 30

Here, the user must decide if only the selected meeting (segment) is to be unscheduled or the entire section (all meetings) is to be unscheduled. Making the appropriate selection in one of the two radio buttons and then click on the Unschedule command button to proceed.

8.2.4 Confirm deletion
In the dialog box that appears next (Fig. 31), answer "Yes" to confirm deletion or "No" to abort.


Fig. 31
 
8.2.5 Delete student schedule records, if necessary
A course section cannot be deleted if there are any students scheduled for it, past, present or future. If this is the case, an error message will appear after the Delete command button is executed (Fig. 32).


Fig. 32

The students who have schedule records for the section will be listed along with their Entry/Exit dates. Take note of the information. Click "OK" to cancel the message. In order to unschedule this course section from the Master Schedule, all of the affiliated student schedule records must be deleted entirely. Go to the Student Schedule Editor application to delete the student schedule records belonging to the target course section and then return to the Master Schedule Editor and re-try the Delete procedure.  For instructions on deleting student schedule records see Student Schedule Editor, Sec. 5, Step 5.4
 
8.2.6 View results of deletion
The view will return to the schedule grid. Successfully deleted course sections will have been removed (unscheduled) from the cells in the grid.
 
 

8.2.1 Set parameters
Select a Track, Term and Faculty to view (See Sec. 2)

8.2.2 Select
Highlight the cell of the course section to be edited (Fig. 33). If the target section is not immediately visible because of concurrent schedule records, highlight the target cell and activate the drop-down list by clicking on the field button. Highlight the ID number of section in the list to be edited in order to bring it to the front.


Fig. 33

8.2.3 Initiate
Click on the Edit command button to open the 'Section/Segment Information' screen (Fig. 34).

8.2.4 Edit
Use the Tab key to move from field to field. Edit fields as necessary. (The Section number cannot be edited once it has been assigned).


Fig. 34
 

• EDITABLE SECTION INFORMATION
 
• Faculty -

This field defaults to the assigned faculty member for teaching this section. This may be changed in the edit mode.
• Status -

Select a school defined status to describe this section, such as 'Active', 'Inactive', 'No Credit/Auditing'.
• Team -

The teams available for selection in this field have been defined in the Team Definitions application. Team assignments in the 'Section Information' portion of the screen are used by the Student Loader's automatic scheduling sessions keep a group of students together with a group of teachers. Only teams assigned to the current track will be available for selection.
• Section Size -

Maximum number of students allowed in this section.
• TA Size -

Number of teaching assistants allowed.
• Mark Definition -

Select a mark reporting period to be used for this course section. Selections are defined in the Mark Definitions application in the Mark Reporting program module.
• Scheduling Course? -

Used to denote if this section is the anchor class for scheduling and attendance purposes when there are other non-scheduled classes "overlaid" concurrently together in the same time slot.
• Conflict OK? -

Put a check in this box if a student can be scheduled in this section at the same meeting time as any other section without conflict restrictions.
• Assign Grades? -

Check here if grades will be assigned to this section.
• Post To History? -

Check here if this section will be recorded in student transcripts.
• Variable Credit? -

Check here if variable credit is allowed in this course.
• Scan Gradebook? -

Check if section marks will be included in the Gradebook program.
• Scan Report Card? -

Check if section marks will be included on the Report Card scanning application.
• Scan Progress Reports? -

Check if section marks will be included on the Report Card scanning application
• Flag 1, Flag 2 -

User defined markers. Defined in the Preferences application.
 
• EDITABLE SEGMENT INFORMATION
 
• Term -

Select term to schedule this segment. This value must be the same for all segments of a course section. If there any students scheduled for this meeting time, the Term field will be read-only, indicating it cannot be changed in the edit mode.
• Classroom -

Select a classroom number for this segment from the drop-down list. Room numbers that are available for selection are defined in the Classroom Editor program.
• Take Attendance? -

Check if attendance will be taken for this segment. This integrates with the Attendance module. If checked, teachers will receive an attendance sheet for this segment.
• Count Attendance? -

Check if attendance will be counted for state purposes.
• Scan Attendance? -

Check if attendance is to be scanned.
• Is Homeroom? -

Check if this segment is a homeroom.
 
 
8.2.5 Save changes
Click on the Save command button to save the changes and return to the main screen or Undo to discard changes.