Main Menu

SIS 2000+ Schedule Change History Editor

Last update: 09/02/2000 jmm

This program edits student schedule records. However, there is no Add or Delete commands in this application. Creating individual student schedules is done via the Student Schedule Assignment, Student Schedule Editor, or the Student Loader programs. When a course is scheduled in one of these programs, a new schedule record is created with an Entry Date and Entry Code assigned. When a course is completed, dropped, withdrawn, exited, etc., an Exit Date and Exit Code is generated for the schedule record.

Entry and Exit dates must be maintained with accuracy for the proper functioning of Attendance and Report Card programs, yet, if there is an error, these dates cannot be changed within the original generating applications mentioned. The Schedule Change History Editor program can be used to edit the Entry Date, Exit Date, Entry Code, and Exit Code of a schedule record.
 

1. Opening the Schedule Change History Editor
From the SIS 2000+ Main Menu click on the Schedule icon button. From the Schedule Menu click on the Change History icon button.
 

2. Find a student
Use the List command button to open an alphabetical list of all students in the currently logged on school within the Group selected in the Student Banner. Or use the Find command to enter a search string composed of any portion of the Student ID#, Last Name, First Name, Grade, Birthdate, or Social Security number. See Student Banner for more information on finding a student record.
 

3. Activate the edit mode
Click on the Edit command button to activate the edit mode; indicated when the Entry Date, Entry Code, Exit Date, and Exit Code fields turn from gray to white.
 

4. Modify and save data
Use the Tab key to move from field to field. Modify data. Click on the Save command to save the changes or Undo to exit the edit mode without saving changes.

Remember that date ranges of schedule records of the same course section cannot overlap. If overlapping dates exist, the user cannot use the Save command.
 

Screen layout and functions


Fig. 1
  1. Student Banner. Standard on most SIS 2000+ Student-based programs. See Student Banner for more details.
  2. Sortable Grid. Some columns on the grid can be arranged in a sorted order.
  3. Period Column (not editable, sorting allowed) .
  4. Course Column (not editable, sorting allowed). If the student is enrolled in a course as a teaching assistant a (TA) flag will follow the Course description.
  5. Cycle Day Description Column (not editable, sorting allowed) and Section Number column (not editable, sorting allowed).
  6. Teacher (not editable, sorting allowed).
  7. Entry Date (editable, sorting allowed). A double click on this field will bring up the SIS 2000+ Calendar. This date box is bounded. The lower bound is the first day of the school year for that school. The upper bound is the last day of the school year for that school. The date can also be typed in from the keyboard.
  8. Entry Code. (editable, not used to sort). Select from a drop-down list of all available schedule change codes.
  9. Exit Date(editable, allow sort). A double click on this field will bring up the SIS 2000+ Calendar. This date box is bounded. The lower bound is the first day of the school year for that school. The upper bound is the last day of the school year for that school. The date can also be typed in from the keyboard.
  10. Exit Code. (editable, not used to sort). Select from a drop-down list of all available schedule change codes.
  11. Change By. (not editable, not used to sort). Updated whenever the 8,9,10 or 11 is changed. Column not seen when application loaded. Resize window or scroll horizontal.
  12. Change Date. (not editable, not used to sort). Updated whenever the 8,9,10 or 11 is changed. Column not seen when application loaded. Resize window or scroll horizontal.
  13. Arrow indicates the sort order: ascending or descending.
  14. First record navigational button. (standard SIS 2000+ button).
  15. Previous record navigational button (standard SIS 2000+ button).
  16. Print schedule changes.
  17. Find student. Calls the standard SIS 2000+ Find Student Form.
  18. List students. Calls the standard SIS 2000+ List Student Form.
  19. Edit/Done/Undo button. This button toggles between Edit when not in the edit mode, Done when in the edit mode but nothing has changed and Undo when in the Edit mode and some thing on the form has changed.
  20. Save button. (standard SIS 2000+ button).
  21. Quit button. (standard SIS 2000+ button).
  22. Next record navigational button. (standard SIS 2000+ button).
  23. Last record navigational button (standard SIS 2000+ button).
 
Possible Error Message:


Fig. 2 - sample conflicting courses error message

This type of error message will occur when there are two or more schedule records of the same course section with overlapping date ranges. Click "Yes" to continue to the edit mode (or "No" to exit the error message and return to the read-only mode). If "Yes", correct the date ranges in conflict and execute the Save command. This must be done before any subsequent changes can be saved in this student's record.
 

Main Menu