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SIS 2000+ Mark Reporting

Step 15, Post Marks to History

This Post Marks to History application is designed to take existing Report Card information and, if the Report Card record and the Mark Item is marked for posting to history, transfer the proper information into the students' transcripts. This process can be repeated with the same selected items and will update any existing records in the process. The posting will be done for all qualifying students by default or a specific student or set of students can be selected for posting.

There are no reports generated for this process except for a message box at the end of the process which will give the user a synopsis of the number of students processed, the number of records added, the number updated and the number of students with no report card records. The data posted by this process can then be viewed on a per student basis as transcript entries in the Student Academic History application.

Prerequisites:
This step should be executed as the very last step in the Mark Reporting process, only after Report Cards have been distributed and sufficient time has passed for all Marks to have been verified, adjusted, corrected, recalculated, etc.

15.1 Open Post to History application
From the Mark reporting Menu click on the Post to Hist icon button.

15.2 Select Criteria

Fig. 134

• Track -

Select attendance track to post from the drop-down list.
• Term -

Select a term to post from the drop-down list.
• Posting Date -

Enter the date to post the data using the drop-down calendar activated by the field button.
• Select Students -
  When there is a check mark in the All Students check box, the posting procedure will post marks for all qualifying students However, a specific student or set of students can be selected for posting. This is accomplished by deselecting the All Students check box in order to activate the Select Students command button (Fig. 134a).


Fig. 134a

Now click on the Select Students command button to open the 'Select Students' screen (Fig. 134b). Students are selected for posting by moving the names from the 'Not Selected' list on the left to the 'Selected' list on the right. This is done by selecting a name in the left hand list and clicking on the single right arrow to move it to the right. An alternate method to move a name is to simply double click on it. Names can be moved from the 'Selected' list on the right back to the 'Not Selected' list in a similar manner.


Fig. 134b

Click on the Done command button to save the selections and return to the Post Marks to History screen (Fig. 134c). The students selected for posting will be listed in the scroll box in the lower portion of the screen.


Fig. 134c - sample, one student selected for posting.

15.3 Post data
(To cancel the process at this point, click on the Quit command button. No updating will take place.)

Click on the the Post command button to start the process. Because this process can take a long period of time, the user is given the opportunity to back out via a "Do you wish to continue?" message (Fig. 135).

Fig. 135

Answer "Yes" to continue or "No" to abort. If "Yes", a progress gauge displays as the process continues (Fig. 136).

Fig. 136

Pressing the Esc key on the keyboard will abort the process at the current position. The user then has a choice to proceed or stop at that point. Any records added or changed up to this point will remain. Quitting will end processing for the remaining students.

After the end of the process, the previously mentioned synopsis Message Box will display for the user's benefit (Fig. 137). Click "OK" to returned to the main screen. Either Quit the program or repeat the above steps to post more data.

Fig. 137

15.4 View Transcripts
The data posted by this process appears as transcript entries in the Student Academic History application in the Academic History program module. From there, transcript data can be viewed, edited and printed.