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SIS 2000+ Mark Reporting

Step 11, Calculate Final Marks

This step is optional and will only apply to those schools using grade averaging. The Calculate Final Marks application is designed to average each student's grades by class for the selected term (based on the selected Calculation) and add a record to the database reflecting that final average mark. These marks can then be printed on the report cards and recorded in the transcripts. This process can be repeated with the same selected items, and will update any existing records in the process that have different values. There are no reports generated for this process except for a message box at the end of the process with the number of students processed, the number of records added, number of records updated, and the number of classes that did not have sufficient marks to qualify for averaging.

Prerequisites -
Mark Calculations must be defined in the Mark Reporting Definitions application. See Step 3.6.

11.1 Open Calculate Final Marks application
From the Mark Reporting Menu, click on the Calc Final Marks icon button.


11.2 Select Criteria

Fig. 111

• Track -

Select attendance track to post from the drop-down list.
• Effective Date -

Select a target date for the calculations to take effect. Use the drop-down calendar activated by the field button.
• Calculation -

Select the Calculation that will be used to select the classes to be averaged. The available selections have been pre-defined in the Mark Definitions application (Step 3.6).
• Mark Definition(s) -

Select a Mark Definition to receive the calculation. Available selections are according to how the selected Calculation was defined in the Mark Definitions application. To select or deselect more than one entry, hold the Ctrl key down while clicking with the mouse.

Click on the Calculate command button to start the process. Because this process can take a long period of time, the user is given the opportunity to back out via a "Do you wish to continue?" message (Fig. 112).

Fig. 112

Answer "Yes" to continue or "No" to abort. If "Yes", a progress gauge displays as the process continues (Fig. 113).

Fig. 113

Pressing the Esc key on the keyboard will abort the process at the current position. The user then has a choice to proceed or stop at that point. Any records added or changed up to this point will remain. Quitting will end processing for the remaining students.

After the end of the process, the previously mentioned synopsis Message Box will be displayed (Fig. 114). Click "OK" to returned to the main screen. Either Quit the program or repeat the above steps to post more data.

Fig. 114