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SIS 2000+ Mark Reporting

Step 8, Collect Marks

The Mark Entry process will be covered in next three sections (Steps 9-11). In this process, grades (Marks) are first collected from the teachers. Then those marks are entered into the system using any of three Mark Entry interfaces or by posting from the Gradebook application. Following this, mark verifications and corrections are performed by printing various reports and, ultimately, Honor Roll listings and Report Cards are generated.

If faculty members will not be entering marks directly into a computer terminal themselves, a useful tool for collecting Marks from faculty members is the Class Roster Report. Using this application, class "checklist rosters" can be printed for use as grading rosters; with blank spaces next to the students' names so that teachers can manually enter their grades. The forms are then returned to the office in charge of entering the marks into the SIS 2000+ database.

Marks can also be collected from teachers by printing and distributing Mark Reporting Scan Forms (See Step 9)

8.1 Launch the Class Rosters Report
Click on the Reports icon button in the Scheduling Menu. Select the title of the report from the list menu.

Fig. 73

For more information on finding and opening SIS 2000+ reports, see General Reporting Procedures.

8.2 Define Parameters

8.2.1 'Options' tab
Enter an appropriate Title for the rosters to be printed. Select 'Checklist Rosters' from drop-down list in the Form field (Fig 73).

8.2.2 'Select' tab
To select specific class rosters to print, apply queries.

8.2.3 'Sort' tab
The sorting order of rosters can be customized by arranging the order of the available sort fields.

8.4 Preview and Print the report
Click on the Preview command button to view the report before printing.

Fig. 74 - sample Checklist Roster used for collecting marks

This Checklist Roster report (Fig. 74) is general in nature. All the class information is displayed (Faculty, Course, Section, Period, Term, Cycle, and Student Listing) but the column headers are left blank. The columns are labeled by the user as needed. When used as a grading roster, the columns headers are normally labeled based on the Mark Types that will be collected for the course ('Academic', 'Citizenship', 'Effort', etc.). They should be ordered in the same manner that they are ordered on the Student Marks and Class Marks entry screens for ease of use. You may also want to use a column for the teacher to enter the codes for Report Card Comments that were defined in the set-up process.

Remember that the Marks written in on this form should match the Mark Values that have been defined. For example, for the 'Citizenship' Mark Type, the following 'Mark Values' were defined in the Mark Values application: 'O' for 'Outstanding', 'S' for 'Satisfactory', 'NI' for 'Needs Improvement', and 'U' for 'Unsatisfactory'.

Once the Grading Rosters are printed and distributed, and Marks are entered and returned by the teachers, Mark Entry may begin.

See General Reporting Procedures for further information on previewing and printing reports.