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SIS 2000+ Health

Sec. 7, Health Screenings

This program keeps track of medical screening tests administered to students. The user interface allows for the tracking of follow up dates, results of tests, doctor referrals, and more. Medical alerts entered in this program will appear in the selected student's record in the Student Editor program. All student names with basic demographic data from the Student Editor program will automatically appear as records in the Screenings screen, according to the group selected.

The Health Screenings program relies substantially on user-defined selections for much of the data entered. These definitions are set up in the Table Editor during the configuration of SIS 2000+ and in the Screen Result Edit program (see Sec. 8). Many of the other data fields in the Screening program are flexible and general in nature so that they can be used at the user's discretion according to the district's requirements.

7.1 Open Health Screenings
Click on the Screenings button in the Health module's main menu screen (or ALT+S on the keyboard). The opening screen (Fig. 25) will default to the first student in the SIS 2000+ database, alphabetically by last name in the read-only mode, according to the student group selected. Screening records (if any) for the selected student will be listed in summary form, in descending chronological order.

Fig. 25 - Read only mode

7.2 Find a student
Scroll forward or backwards through the student records using the VCR buttons at the bottom of the screen or by clicking on the Find button or the Listbutton to initiate a search. See Sec. 1, step 1.2 for further instructions on the Find procedure.

7.3 Add a screening record
Click on the Add button at the bottom of the screen. This action activate a new view (Fig.26) containing two tabs: 'Student Screening' and 'Doctor Referral'. The 'Doctor Referral' is only available if the Referral field is checked on the 'Student Screening' sub-screen.

7.3.1 Enter Student Screening data
Use the TAB key to move from field to field (Fig. 26). Fill in the data and click on Save to confirm or Undo to abort.


Fig. 26 - Edit mode


• Date -

The date of the screening test.
• Recheck Required -

Check this box if the student is recommended to be checked again in relationship to this screening.
• Recheck Date -

This field will be enabled only if the Recheck Required field is checked. At user's discretion, the Recheck Date entered here can be the recommended, projected, required, or the actual date.
• Alert -

Check here to post a medical alert in the Student Editor database for the selected student. The alert will indicate the Health Screenings program as the source.
• Sent Home -

Check here if the student was sent home as a result of the screening test.
• Return Date -

This field will be activated only if the Sent Home field is checked. At user's discretion the Return Date entered here can be the recommended, projected, required, or the actual date.
• Referral -

Check here to indicate if there is a doctor referral associated with this screening record. This box must be checked in order to enable the 'Doctor Referral' tab.
• Description -

The name of screening test. Select from predefined choices.
• Result Notes -

Memo field available for general comments.
• Status -

Screening status (not student status). Select from user-defined choices in the drop-down list.
• Results -

The outcome of screening test, such as 'Pass', 'Fail, '20/20', etc. Select from the drop-down list. The choices available are pre-defined in the Screen Result Edit program (see Sec. 8).
• Lft (Left) -

The selections are the same as the outcome selections found in the Results field. Here they are applied to the left side, such as for left eye or left ear, etc.
• Rt (Right) -
• The selections are the same as the outcome selections found in the Results field. Here they are applied to the right side, such as for right eye or right ear, etc.
• Ht (Height) -

A numerical field for recording student's height at time of screening, usually in inches.
• Wt (Weight) -

A numerical field for recording student's weight at the time of screening.
• Last Changed -

A read-only field showing the date of the last change made to this screen.
• By -

A read-only field showing the initials of the user who made the last change to this screen.

7.3.2 Fill in data in the Doctor Referral sub-screen (Fig. 27)
Click on the 'Doctor Referral' tab to activate the screen in the edit mode. Note: This screen can only be accessed if the Referral field in the 'Student Screening' tab is checked. Use the TAB key to move from field to field. Fill in the data and click on Save to confirm or Undo to abort.


Fig. 27


• Referred Doctor -

Select a doctor to refer to this student from the drop-down list. The list will show all the doctor names currently in the Providers database. To view more information about a doctor or to add a doctor to the Health Providers database, see "Assign" below
• Referral Date -

Enter the date the referral was made.
• Follow-up Date -

Enter the date recommended to check the results of the referral.
• Completed -

Check here if referral process was completed.
• Referral Notes -

Memo field available for general comments on this referral.
• Last Changed -

A read-only field showing the date of the last change made to this screen.
• By -

A read-only field showing the initials of the user who made the last change to this screen.
• Assign -

Use the following procedure to remotely review the Health Providers database (Fig. 28) for a list of doctor's and dentists. First, click on the Assign button in the upper right area of the 'Doctor Referral' screen. A remote view of the Health Providers database will appear in the read-only mode, displaying the first provider in the database.


Fig. 28 - remote view of the Health Providers database

Use the VCR buttons at the bottom of the remote screen to scroll forward or backward through the list of medical providers, or use the Find or List command buttons to locate a provider name.(see Sec. 1 for more details on the Find procedure) When the record of the provider name to refer is found, click on the Select button at the bottom right of the screen. This action will exit the remote view of the Provider database and revert to the 'Doctor Referral' tab (Fig. 27) and display the doctor selected.

If the doctor needed is not currently in the Providers database, the name can be added using the Assign procedure without leaving the Health Screening program. The Assign button is actually a link to the Provider Information program, allowing the user to have access to all Provider Information functions without having to exit the Screenings program. For example, you may add a provider, edit a provider, delete a provider etc., and then click on Select to go back to where you left off in the Health Screenings program. The displayed doctor name in the remote Provider database screen when the Select button is clicked will be entered automatically as the Referred Doctor in the Health Screening program. For more details on the Providers program see Sec. 11.

7.3.3 Save Data
Click the Save button at the bottom of either screen to save data, or Undo to abort.

7.3.4 View the new screening record.
Click on the Done button to return to the Student Screening List screen (Fig.25). The new entry will appear as a line in the list, sorted in its chronological order. Repeat above steps for each new screening record to add.

7.5 Edit a screening record
In the Student Screening List use the up/down arrow keys or the mouse to select the screening record to be edited. A screening record is selected when a small, black right arrow appears in the row header in the far left column of the list. Click on the Edit button to go into the edit mode. The record's sub-screens will appear. Use the TAB key to move from field to field. After editing data click Save and then Done to exit the edit mode.

7.6 Exit the Screenings program
Click the Quit button (or CTRL+Q on the keyboard) to exit the Screenings program.