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SIS 2000+ Health

Sec. 6, Office Visits

Health Office Visits is a program for keeping records of student visits to the school Health office or Nurse's office. Summary data for each visit is listed on the main screen and sorted in reverse chronological order. Other screens display more details of each record, including doctor referral information. Entries in the list can easily be added, edited or deleted.

6.1 Open Health Office Visits screen
From the Health Main Menu, click on the Office Visits icon button. The opening screen of Health Office Visits (Fig. 22) will default to the first student in the database, alphabetically by last name, according to the group selected in the Student Banner (see Sec. 1, Step 1.4.1).

Fig. 22

Screen Layout:
Office visit entries appear in a summary list sorted in reverse chronological order from top to bottom. Five data fields are displayed as columns for each entry: Date, Office Visit Description, Service, Disposition, Rchk (Recheck) Date, and Rfrl (Referral). More details for each entry can be viewed in the edit mode. See Step 6.3, "Add an Office Visit" for more details on each field.

6.2 Find a student.
Scroll forward or backward through the student records using the VCR buttons at the bottom of the screen or click on the Find button or the List button to initiate a search. See Sec. 1, step 1.2 for further instructions on the Find procedure.

6.3 Add an Office Visit

6.3.1 Activate the entry mode
From the main screen, click on the Add command button.

6.3.2 Enter Office visit Data
The screen will split into two sub-screens, 'Office Visit' (Fig.23a) and 'Doctor Referral' (Fig. 23b). Activate the 'Office Visit' sub-screen. Use the TAB key to move from field to field. Fill in data as follows:


Fig. 23a - sample 'Office Visit' sub-screen, entry mode


• Date

Date of the visit
• Time In

Beginning time of the visit
• Time Out

Ending time of the visit
• Return Date

Date recommended to return for follow-up visit, if applicable
• Referral

Check here if student was referred to a doctor in connection with this office visit. This will enable the 'Doctor Referral' sub-screen for further data input.
• Description

The reason for visit. Select from drop-down list of user-defined entries (See Table Editor)
• Visit Notes

Anecdotal comments (optional)
• Service

The type of treatment given to the patient. Select from drop-down list of user-defined entries (See Table Editor)
• Disposition

The diagnosis of patient after treatment. Select from drop-down list of user-defined entries (See Table Editor)
• Ht

Height at the time of the visit
• Wt

Weight at the time of the visit
• Temp

Body temperature at the time of the visit
• BP

Blood pressure at the time of the visit
• Last Changed

A read-only field designating the date of the last changes that were made to this record
• by

A read-only field designating user name of the person who made the last changes to this record.

6.3.3 Save Office Visit data
Click on the Save command button to save the data, or Undo to cancel. If saved, the screen will revert to the read-only mode, signified when the white fields turn to gray.

• If there is a doctor referral associated with this record (the Referral box must be checked) continue with Steps 6.3.4 - 6.3.5 below.
• If there is no referral involved go to Step 6.4.
6.3.4 Enter Doctor Referral data (if applicable)
Click on the 'Doctor Referral' sub-screen to bring it to the front (Fig. 23b). (This sub-screen can only be accessed if the Referral check box in the Office visit sub-screen is checked.) Click on the Edit command button to activate the entry mode, indicated when the data fields turn white. Use the TAB key to move from field to field. Fill in data as follows:


Fig. 23b - sample Doctor Referral sub-screen, entry mode


• Referred Doctor

Select the medical provider for referral from the drop-down list.

Alternate selection method: The available health provider names in this list are retrieved from the Health Providers database. See Sec. 11,"Health Providers" for more information. This database may be remotely accessed for the purpose of browsing Provider demographic information without having to exit the Health Office Visits application. Click on the Assign command button to open a screen with provider information. (Fig. 23c). Use the VCR buttons at the bottom of the screen to scroll forward or backward through the records until the desired provider is found. Click on the Select command button to simultaneously return to the 'Doctor Referral' sub-screen and copy the selected provider to the Referred Doctor field.


Fig. 23c - remote view of Provider database record

• Referral Date

The date the referral was made.
• Follow-up Date

The date of follow-up visit to medical provider.
• Completed

Check this box when the referral and follow up has been completed
• Referral Notes

Anecdotal comments
• Last Changed

A read-only field designating the date of the last changes that were made to this record
• by

A read-only field designating user name of the person who made the last changes to this record.

6.3.5 Save Doctor Referral Data
Click on the Save command button to save data, or Undo to cancel changes. Click on the Done command button to return to the main screen.

Fig. 23d

6.5 Edit / Delete an Office Visit

To edit:
Select an entry to edit in the summary list on the main screen until it is highlighted by a small, black pointer in the left-most column (Fig. 23e). Click on the Edit command button to open the 'Office Visit' and 'Doctor Referral' sub-screens in the edit mode (Figs. 23a & 23b). (Once the edit mode is activated, the user may scroll forward or backward through the other office visit records using the VCR buttons.) After making changes, click on the Save command button, or Undo to cancel.


Fig. 23e

To delete:
Select an entry to delete in the summary list on the main screen until it is highlighted by a small, black pointer in the left-most column (Fig. 23e). Click on the Delete command button. In the dialog box that appears (Fig. 24) answer "Yes" to confirm deletion or "No" to cancel.


Fig. 24