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SIS 2000+ Health

Sec. 4, Immunizations

The Immunizations program keeps track of a student's immunization history according to the Immunization Rule (Sec. 5) assigned to that student. In this application, the date due for each immunization in the assigned Rule is automatically calculated against the student's birth date (although it can be overridden in the edit mode) and an immunization schedule for that student is thus generated. Dates of completed immunizations plus comments are then entered to maintain the student's immunization history.

There are two interfaces used to record data: 1) The Immunization interface, designed for health professionals, enables the students' immunization schedule to be defined and maintained and is fully editable. 2) The Immunization Entry interface, designed for health clerks, is for rapid entry of completion dates only - no scheduling capability is provided.

It must be noted that though the immunization schedule for a student may be "bulk assigned" by choosing an Immunization Rule in this program, "completed" immunizations will remain on the student's record even if the immunization schedule is changed by reassigning the Immunization Rule. Furthermore, the dose number of subsequent immunizations of the same type will automatically number themselves sequentially (these dose numbers can also be overridden).

4.1 Open Immunization Status Record screen.
Click on the Immunizations button on the main menu screen of the Health module. The opening screen (Fig. 13) will default to the first student in the SIS 2000+ database, alphabetically by last name, according to the group selected.

Fig. 13

4.2 Find a student.
Scroll forward or backwards through the student records using the VCR buttons at the bottom of the screen or click on the Find button or the List button to initiate a search. See Sec. 1, step 1.2 for further instructions on the Find procedure.

4.3 Bulk assign an immunization schedule by assigning an Immunization Rule
This procedure is best used for students with blank immunization status records. If there is a Rule already assigned, go to Step 4.8, "Change the Immunization Rule."

4.3.1 Click on the Select New Rule button in the upper right corner of the screen.

4.3.2 Click on the field button in the Immunization Rule field to display a list of predefined rules (Fig.14). Select the appropriate Rule for the student according to district or state guidelines.


Fig. 14

4.3.3 View the bulk assigned immunization schedule (Fig. 15)


Fig. 15

4.4.1 Click on the Edit button at the bottom of the screen. The screen is in the edit mode when the background color of editable cells turns from gray to white.

4.4.2 Click on the row header of the immunization record to update or use the Up/DOWN arrow keys to select an immunization record. A small, black right arrow signifies that row is selected. Use the TAB key to move from field to field within the record.

• DateAdm -

the date the immunization was administered.
• Verify -

these comments indicate the method of verification that the immunization was accomplished.
• Status -

select a comment from the the drop-down list. These comments are of two basic types: 1) if the immunization was accomplished; then its number in a sequence. 2) If the immunization was not accomplished; then the reason why.
• Req(uired)-

indicates if the immunization is required by the state. The default value appearing is from the applied Immunization Rule. This value can be overridden in the edit mode.
• Cmp(completed) -

Check this field when the immunization has been completed. Deselect this box if this immunization record is not to be carried over in the event of a change of assigned Immunization Rule.
• Xmt(exempt) -

check this box to classify this student as "exempt" for any reason.

4.4.3 Click on the Save button to save the data, or Undo to clear.

4.5.1 Click on the Add button at the bottom of the screen. The program will generate a blank line for entering the new data.

4.5.2 Use the TAB key to move from field to field within the line. Enter data as follows:

• Immunization -

select an immunization name from the drop down list.
• # -

dose number
• DateDue -

date the immunization is due

See Step 4.4.2 for information on the remaining fields.


4.5.3 Click on Save to confirm, or Undo to abort.

4.6.1 Immunization records can only be deleted in the edit mode. Click the Edit button at the bottom of the screen.

4.6.2 Click on the row header of the immunization record to be deleted. A small black arrow signifies that row is selected, or, select the desired record by using the UP and DOWN arrow keys.

4.6.3 Click on the Delete button at the bottom of the screen. A dialog box appears (Fig. 15). Answer "Yes" to confirm or "No" to abort the process.


Fig. 15

4.7.1 Click on the Edit button at the bottom of the screen to go into the edit mode (signified when the background color of editable fields changes from gray to white).

4.7.2 Click on the line of the immunization entry to be edited.

4.7.3 Use the TAB key to move from field to field within the line. Edit selections.

4.7.4 Click on the Save button to save data, or Undo to clear.

Before changing a Rule: If the existing Rule needs to be changed for the selected student, first go into the edit mode and put a check in the Cmp(completed) column of each completed immunization that is to be carried over into the new schedule. Any immunization that has a dose number of zero (0) will also carry over. Click on Save to post changes.

4.8.1 Click on the Select New Rule button in the upper right corner of the screen.

4.8.2 Click on the field button in the Immunization Rule field to display a list of predefined rules (Fig.14). Select the appropriate Rule.

For rapid entry of Date (Administered), Verify and Status information per student, open the Immunization Entry interface from the Health Menu. Find the target student and click the Edit command button to open activate the entry mode. The screen functions similar to the Immunizations screen, but does not allow the Select New Rule feature nor the access to the Req, Comp, or Xmt fields.

Fig. 15a - entry mode

The immunization data displayed here is from the same tables as the Immunization screen. The data entered in the Immunization Entry screen will be copied to the Immunizations screen and visa versa.

4.10 Exit the Immunization programs
Click the Quit button (or CTRL+Q on the keyboard) to exit either program.