Main Menu

SIS 2000+ Gradebook

Sec. 7, Gradebook Reports

Gradebook application contains six integrated reports. These reports are proprietary to Gradebook in the sense that they are generated directly from within the application and not from the standard SIS 2000+ Reports menu.

7.1 Find a teacher
Grade books are set up per teacher. The default teacher selected in the Gradebook Main Form will be the teacher that has logged on. Other teachers may be accessed via the Find command, but only if the user has Site Administrator status. (see Step 2.1 for more details on the Find command)

7.2 Find a Class and Subject
Select parameters in the upper left corner of the Main Form (Fig. 66) to locate the target Class and Subject for reporting.

Fig. 66

7.2.1 Select the target Track
If there is only one track available, this field will be read-only.

7.2.2 Select the Term
If there is only one term available, this field will be read-only.

7.2.3 Select a Class Description
Select a class from the drop-down list or use the VCR buttons to scroll forward or backward through available classes. If there is only one class available this field will be read-only. The students enrolled in the class (course section) selected will be automatically displayed in the roster.

7.2.4 Select a Subject
Each class's grade book will have at least one Subject defined. Make a selection from the drop-down list in the Subject field. If there is only one Subject available this field will be read-only.

Fig. 67

7.4 Select a Report to Print
Click on the target report button. This action will open a print option sub screen for the selected report, when applicable, (Fig. 68)

Fig. 68 - print options for the Class Summary report

7.5 Select Print options
Each report type has a specific set of print options to choose from, as follows:

Class Summary
This report makes a list of cumulative grades-to-date, including cumulative percentages and class average-to-date, for each student in the currently selected class. Entries may be printed with Both the Student Name and Student ID# (default selection). Selecting any of the other options will remove certain identification elements for purposes of confidentiality (Fig. 68).

View sample Class Summary Report


Student Progress
This is a listing of cumulative grades-to-date for all Tasks per Class, Subject, Category, and student. A complete breakdown of all data used to calculate the grades, such as Points Earned, Points Possible, various Weight values, etc., is displayed in a chart format. Both student name and ID# are printed by default. All students in the selected class will be printed unless the Single Student field is checked in the options (Fig. 69), in which case an individual student from the class is selected for reporting using the drop-down list. Check Include Comments to include any comments associated with grades.


Fig. 69


View sample Student Progress Report

Task Summary
This report allows the user to print a roster of student grades-to-date for a specific Task only. In the print options dialog (Fig. 70), select a Task to report from the drop-down list. Available selections are Tasks from the currently selected Class and Subject on the main screen. Entries may be printed with Both the Student Name and Student ID# (default selection). Selecting any of the other options will remove those identification elements for purposes of confidentiality.


Fig. 70


View sample Task Summary Report

Missing Scores
This report produces a list of all students in the currently selected class who have Tasks with missing scores (no score entered after the due date). Under each student entry is a sub list of the qualifying Tasks and a subtotal of missing scores per student. No print options are available.

View sample Missing Score Report

Score Collection
This report prints a roster of students for the currently selected class. Blank spaces provided for entering scores and comments per student. At the top of the page are blank spaces for entering the Task that is being graded. This is a convenient form used for manually collecting grades when a computer terminal is not available. No print options are required.

View sample Score Collection Form


Spreadsheet
The GradeBook Spreadsheet Report creates an Excel spreadsheet of the current class and subject, which can be used to archive the grade book data or produce other reports and graphs. The report option specifies the location of the resulting file, defaulting to the desktop for Window 95/98 and Macintosh workstations. Use the Locate command button to change the destination directory.


This report exports all data into the Excel spreadsheet as text. In order to perform further mathematical functions in Excel the text must be converted to a numerical format where applicable. Put a check in the Copy Utilities check box to download a macro file named gbutilities.xls. This file will be placed in the destination directory at the same time as the exported report file. It provides an automated script for converting text to numerical in the Excel report file. See "Using the GradeBook Spreadsheet Utilities" for further instructions.


Fig. 71

Class List
This report prints a spreadsheet-type listing of all students, all task scores, and final percent and grades. Options allow for printing of the report with or without names and with or without student ID numbers. Every fifth row is shaded to facilitate following students across the report. The report is printed in landscape (wide) mode on the paper.

View sample Class List

6.7 Preview and Print
Observe the Print Preview (Fig. 72). If all is satisfactory, click on the exit icon(or press Esc) to close the preview and proceed to the printing. In the dialog box that appears (Fig. 73) answer "Yes" to print or "No" to cancel printing and return to the Main Form.

Fig. 72

Fig. 73