SIS 2000+ Gradebook, Sec. 5, Editing Data

SIS 2000+ Gradebook

Last update: 08/08/2000 jmm

Sec. 5, Editing/Clearing Data

Almost all Gradebook data can be edited by activating the edit mode on any form. Use the Tab key or the mouse to move from field to field. Save changes using the Save command button, or Undo to cancel.

Setup elements and data contained within them can also be cleared as a batch using the Clear command.

5.1 Edit/Delete a Grade -

Locate the target Teacher, Class and Subject in the Main Form.
Click on the Edit command button to activate the edit mode.
Move the focus to the target grade cell in the grid.
To edit the mark, enter a new mark to overwrite the old mark.
To delete an existing mark, click on the Delete button.
Click on the Save command button to post the changes and exit the edit mode, or Undo to cancel.

5.2 Add/Edit/Delete Tasks -

From the Main Form, locate the target Teacher and Class.
Click on the Setup command button.
Select a Subject and Category in the upper portion of the screen (Fig. 53). A list of Tasks will appear in the grid for the selected Category.
To add a Task to the list, click on the Add button, and follow Steps 2.6.2-2.6.6.
To edit or delete a Task, click on the entry line of the target Task until it is selected by a small black pointer on the left side (Fig. 57).

Fig. 57

Click on the Edit command button to activate edit mode, signified when the cells in the Task list turn from gray to white. To edit the Task's attributes, use the Tab key or the arrow keys to move from field to field and make modifications.
To delete the current Task, click on the Delete button.
After making modifications or deletions click on the Save command button, or Undo to cancel all changes since the last save. The view will revert to the read-only mode.
Click on Quit to exit the Setup Form and return to the Main Form.

5.3 Add/Edit/Delete/Categories -

From the Main Form, locate the target Teacher and Class.
Click on the Setup command button.
To add a category, first select a Subject to add to in the upper left portion of the Setup Form (Fig. 57), then click on the Category button. This action opens the Category Definition Form in the read-only mode (Fig. 58). Follow Steps 2.5.3-2.5.7.
To edit or delete a Category, select the target Category in the Category Definition Form by clicking on the entry line until it is highlighted.
To edit or delete the selected Category, click on the Edit command button to activate edit mode, signified when the cells in the Category list turn from gray to white.

Fig. 58 - read-only mode

From this mode, edit the Category's attributes or delete the Category all together by clicking on the Delete button.
After making modifications or deletions click on the Save command button, or Undo to cancel all changes since the last save. The view will revert to the read-only mode.
Click on Quit to exit the Category Definition Form and return to the Setup Form.

5.4 Add/Edit/Delete Subjects -

From the Main Form, locate the target Teacher and Class. This action opens the Subject Definition Form to the currently selected Subject, in the read-only mode.
To add a Subject, follow Steps 2.4.3-2.4.8.
To edit or delete the current Subject, click on the Edit command button at the bottom of the Subject Definition Form. This action activates the edit mode, indicated when the data fields turn from gray to white.
From this mode, edit the Subject's attributes or delete the Subject all together by clicking on the Delete button.
After making modifications or deletions click on the Save command button, or Undo to cancel all changes since the last save. The view will revert to the read-only mode.
Click on Quit to exit the Subject Definition Form and return to the Main Form.

5.5 Clear Setup Components -

Caution!
This procedure can clear entire setup elements from a class, including the subcomponents and data contained therein. Once executed, these actions cannot be reversed.

From the Main Form, locate the target Teacher and Class.
Select "Clear: from the File menu (Fig. 59).

Fig. 59

In the 'Clear GradeBook Setup and Data' dialog that appears (Fig. 60), select which setup elements to clear by clicking in the check boxes. All subcomponents of a selection will be automatically selected for clearing. For example, if Clear All Tasks is selected for clearing then All Student Scores (subcomponents of a Task) tasks will be automatically selected for clearing. If All Subjects is selected for clearing then All Categories, All Tasks, and All Student Scores will be automatically selected for clearing, etc.

Fig. 60

Click on the Process command button to begin clearing data (or Reset to make all check boxes blank, or Quit to close the dialog box without clearing).
In the confirmation dialog box that appears (Fig. 61) answer "Yes" to proceed or "No" to abort.

Fig. 61

< Previous Section | Next Section >