SIS 2000+ Gradebook

Sec. 3, Copying Setups

Gradebook setup elements and their attributes may be copied from one class to another. The most common example of this would be a teacher copying the setup of one course section to another section of the same course. This promotes consistency and saves time. Setups can also be copied to other courses taught by the same teacher or between classes taught by different teachers. All setup elements along with their attributes can be copied together or only specific elements may be copied.

3.1 Open the Copy dialog screen
Click on the Copy command button at the bottom of the Setup form.

Fig. 36

The Copy dialog screen (Fig. 36) is split into two identical halves. The left side is the source ("From") class and the right side is the destination ("To") class. In the default view both the "From" and "To" sides start out the same, according to what Track, Term, and Class were selected before the Copy command button was executed. The lists display the hierarchical structure of each class's setup elements: Subject > Category > Tasks. If there is more than one Subject defined for a class, the Subjects will be separated by a horizontal line.

3.2 Select "From" data
The Track, Term, and Class data may be edited in the "From" side by changing the selections in the drop-down fields. The "From" Faculty may also be changed by executing the Find command button at the bottom of the Copy dialog screen.

3.3 Set "To" data
Assuming the "From" parameters are set for the desired data to be copied, in a simple copy between two different sections of the same course/same teacher, all that needs to be done is to select the destination class (course section) on the "To" side by choosing from a drop-down list in the Class Description field (Fig. 37). In the example below (Figs. 37 & 38), the destination class is being changed from the default "Creative Writing, Section 1" to "Creative Writing, Section 2". If the destination class has no previous setup elements defined, the right side list will turn blank.

Fig. 37

Fig. 38

Although the Class Description of the destination teacher can be changed, the "To" Faculty will always be the logged on teacher. The logged on teacher cannot be changed for copying purposes unless the user has Site Administrator status, and then only by exiting the Copy screen and using the Find command on the Main Form (see Step 2.1). After the logged on teacher is changed on the Main Form, return to the Copy dialog screen to continue.

3.4 Execute a Copy

Note: Gradebook elements can only be copied from the "From" (source) side to the "To" (destination) side. Elements cannot be copied in the reverse direction, i.e., from the destination class to the source class.

A Simple Copy of All elements



3.4.1 Click on the double right arrow button to copy all setup elements and their attributes from the "From" class to the "To" class. In this example, all setup elements from course section EA21-1 were copied to course section EA21-2 (Figs. 38 & 39).


Fig. 39


Copying Selected Elements
Tasks cannot be copied unless there is at least one Category on the "To" side to copy it to; acting as the "parent" in the hierarchy. Likewise, a Category cannot be copied unless there is at least one Subject on the "To" side to copy it to - acting as the "parent" in the hierarchy. In the example that follows, a Subject will be copied first, then a Category and then a Task. The sample procedure that follows will copy an existing hierarchy, keeping it intact. In practice, any Category from any class may be copied to any Subject of any class. Likewise, any Task from any class may be copied to any Category of any class.

Copy a Subject

3.4.2 On the "From" side list (left), select a Subject to copy until it is highlighted in gray (Fig. 40).


Fig. 40

3.4.3 Click on the single right arrow to execute a copy. The Subject selected will now appear in the "To" list (right) (Fig. 41).


Fig. 41

Copy a Category

3.4.4 On the "To" side (right), select a Subject to act as the parent for the Category to be copied (Fig. 41).

3.4.5 On the "From" side (left), select a child Category to copy to the parent Subject (Fig. 41).

3.4.6 Click on the single right arrow to execute copy. The Category selected will now appear in the "To" list under the parent Subject (Fig. 42).


Fig. 42

Copy a Task

3.4.7 On the "To" side (right), select a Category to act as the parent for the Task to be copied (Fig. 42).

3.4.8 On the "From" side, select a child Task to be copied to the parent Category (Fig. 42).

3.4.9 Click on the single right arrow to execute the copy. The Task selected will now appear in the "To" list under the parent Category (Fig. 43).


Fig. 43

3.6 Exit the Copy dialog
Click on the Quit command button to exit the Copy dialog screen and return to the Main Form.