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SIS 2000+ Food Services

Food Service Glossary

Account

Consumer account, which consists of (student) pay-type status records, meal records, payment records, and ala Carte records. Cash and Visitor records are also located in Accounts

Account status

The status of the student's application--approved, denied, temporary approved. See Add Application/Application Head.

Accounts/Payments

Page 2 of student Account, contains payment records for the selected student.

Accounts/Permissions

Page 4 of student Account, allows permissions to be set for each student, such as charge to account y/n, charge ala carte y/n.

Accounts/Service

Page 3 of student Account, contains service records for the selected student.

Accounts/Status

Page 1 of student Account. Contains account status records for free/reduced/paid eligibility.

Ala carte

1) Food items which are sold in addition to complete meals. 2) One of three Food Type options required when entering an ala carte item (see Ala Carte Rates/Food Types)

Applicant

Acts in a legal capacity on behalf of the child by applying for free/reduced meal eligibility. May or may not be a household member. Considered to be a Student Contact, type Food Services Applicant. See Applications/Add Application/Application Body/Applicant.

Application Base

The bottom portion of the application which remains constant while paging through the body of the application. Contains the Calculate function and displays results of calculation. See Applications/Add Application/Application Base.

Application Letters

Approved/Denied/Temporary/Verification letters created as per results of application status. See Applications/File/Letter Templates to edit text. See Food Services/Reports/File to set verification draw parameters. See Food Services/Reports to print letters.

ASB Accounting

Main student accounting system, of which Food Services is one component. Meals and Ala carte Food Type items are processed through Food Services accounting and then to ASB accounting. Snack Food Type items are processed directly through ASB accounting.

Calculate

Located in Application Base. Compares Household Students, Household Members, Household Income to Child Nutrition Income Guidelines. Designates status of application as approved or denied, pay type as free/reduced/regular. Approved status may be adjusted to Temporary Approved. Displays total HH size, calculates/displays monthly income fyi

Category

The Meal Rate Category, which may be a complete Meal, Milk Only, Worker meal, Guest meal, or a Snack.

Date-ala carte item

Records date ala carte item is entered or edited. Defaults to system date (today's date). Not editable.

Defaults-enter ala carte items

Selections which may be preset to facilitate data entry. Defaults are set in "Edit Defaults" in Ala Carte Rates. Default entries are proposed entries only and may always be changed for individual ala carte items.

Description

Refers to ala carte item description. The description is user defined, appears on reports and on the terminal display.

Direct Certification

Notification that a household qualifies for free/reduced meals due to participation in program such as AFDC. Bypasses application requirements (except program numbers) if checked on application. See Applications/Add Application/Application Head.

Effective Date-Application

Pay type "as of" date as per the governing application. First day in eligibility figures for that pay type.

Eligibility

Household pay type status according to federal Child Nutrition Income Guidelines which qualify a student to receive free or reduced meals.

Expire Date-Application

Pay type "expire day" as per the governing application. Counts as final day for that pay type.

Find

Present in Accounts and Applications. Locates students by name (first, last, partial) or number (whole/partial). See Accounts. Locates Applications by applicant, student or number. See Applications/Find an Application.

Food Item

Check box present on the Accounts page of Ala Carte Rates. Also present in ASB Accounting to allow food and non-food items to be entered into the accounting system. Designates this item as a food item. Defaults to "on" when viewed from within Food Services and may not be edited.

Food Type-Ala carte

One to three types available to classify an ala carte item. Food Type of ala carte applies to items prepared onsite, such as a chef salad or french fries, items which are not easily inventoried as purchased "as-is" from a vendor.

Food Type-Meal

One to three types available to classify an ala carte item. Food Type of Meal applies to an ala carte item which qualifies as a reimbursable meal.

Food Type-Snack

One to three types available to classify an ala carte item. Food Type of Snack applies to an ala carte item which is purchased from a vendor and is easily inventoried, such as a snack bag of potato chips purchased by the case. Items with a Food Type of Snack are inventoried directly through ASB Accounting.

Free-ala carte

Part of the pricing structure for ala carte items. Allows the option of setting a price other than "Full" for the sale of this item to a student approved for Free Lunch/Breakfast.

Full-ala carte

The regular full-pay price for the ala carte item.

Group

The sub-account within the school's main ASB Food Services Account. Further identifies the ala carte item as sold during lunch, breakfast, snack bar, office, etc.

Guest

A Meal Rate category which allows a price to be set specifically for guest meals.

Household Members

Any person living in the household in addition to household students.. See Applications/Add Application/Application Body/Household Members.

Inactive Application

An inactive application is excluded from all reports and calculations. See Applications/Inactivate an Application for requirements and procedures.

Income Table

Contains Federal Child Nutrition Eligibility Income Guidelines for free/reduced meals. See Applications/File/Income Table.

Inventory

Inventory is maintained by ASB Accounting. TBA

Item

An ala carte food item.

Item ID

User-defined alpha/numeric identifier needed when entering an ala carte item.

Login

User name and password used when launching SIS 2000+. Each user is assigned Permissions which grant access to specific modules and functions. User may be granted access to the local SIS 2000+ only, or may have access to multiple school sites on a wide-area network.

Meal

Refers to a reimbursable whole meal.

Meal Rate

The price charged for a reimbursable meal.

Meal Type-Breakfast

Refers to service provided for Breakfast

Meal Type-Lunch

Refers to service provided for Lunch

Minimum Quantity

Optional category used when entering an ala carte item, used for inventory purposes with ASB Accounting.

New Year Initialize

New Year procedure which sets Free/Reduced pay types for continuing students to Temporary Free/Reduced for the new year. Archives original applications, and creates new applications for temporary status. Sets all other student pay types to Normal (paid/regular). See Accounts/Menu Bar/Tools.

Notes

Optional text windows to record journal entries for each pay type. See Accounts/Account Status.

Nutrition

Permits nutritional analysis of an ala carte item--referenced when calculating an aggregate sale of ala carte items to possibly qualify as a reimbursable meal.TBA

On Hand

Optional category used when entering an ala carte item, used for inventory purposes with ASB Accounting

Patron

An individual who participates in the Food Services program on a regular or semi-regular basis (enough to justify maintaining an account) but who is not included in school enrollment. A Patron may an adult, a child or a student. Student Patrons may be Free, Reduced or Regular. Examples of Patrons might be children enrolled in a pre-school program such as Headstart, or spouses of employees. Patron meal service is reported separately from the school's meal service, patron totals are by category, and patron service is included in school totals.

Pay Type

Free/Reduced/Paid (Normal, Regular)

Pay-Type-Free

Refers to the pay-type status of students approved by application to receive free meals as authorized by the Federal Child Nutrition Act.

Pay-Type-Normal

Refers to the pay-type status of students who pay full price for breakfast and lunch meals.

Pay-Type-Reduced

Refers to the pay-type status of students approved by application to receive meals at a reduced priced as authorized by the Federal Child Nutrition Act.

Per Person

See Income Table. Per person is the amount to add to income figure for each additional household member exceeding the household size shown on federal income guidelines.

Permissions

Refers to levels of SIS 2000+ system access granted to a user

POS

Point-of-Sale. POS sites are locations where food services is provided, such as the cafeteria, snack bar, a pizza stand, or the bookstore. POS equipment refers to hardware that processes point-of-sale transactions.

Program

AFDC, Food Stamps, ADPIR. See Applications/Add Application/Household Students.

Rate-Adult

Part of the Meal Rate pricing structure that identifies a meal as charged at the visiting adult rate.

Rate-Child

Part of the Meal Rate pricing structure that identifies a meal as charged at the visiting child rate.

Rate-Faculty

Part of the Meal Rate pricing structure that identifies a meal as charged at the faculty rate.

Rate-Student

Part of the Meal Rate pricing structure that identifies a meal as charged at the student rate (which may be free, reduced or regular).

Reduced-ala carte

Part of the pricing structure for ala carte items. Allows the option of setting a price other than "Full" for the sale of this item to a student approved for Reduced prices for Lunch/Breakfast.

Reimbursement

Optional field in Meal Rates that allows the % reimbursement for serving #1 of this meal.

Replace Application

See Applications/Edit an Application.

School

School ID#. Inserts automatically when a student is added to application. See Applications/Add Application/Household Students.

Serving 1 & 2

Required field in Meal Rates that sets the amount charged for serving #1 and serving #2. Serving #2 may be unused if not applicable. "Free" rates must contain an entry of "0.00" (not left blank).

Shortcut key

Refers to the physical location of an ala carte item on the template of the point-of-sale terminal. When an item is assigned a shortcut key, using that location on the terminal references the assigned item for description, price etc.

Snack

See Food Type-Snack

Tax %

Sales tax rate assessed on the sale of an ala carte item.

Terminal

Point-of-sale equipment

Type 

Meal Rate category identifies "to whom" this meal is served--Faculty, Patron, Student, Visitor

Unit Description

Optional field used when entering an ala carte item, refers to TBA

Visitor

An anonymous, occasional meal recipient. A Visitor may be a child or an adult.

Worker

An individual who receives a meal in exchange for services. Any Type of meal (student, faculty, patron, visitor) may be rated as a worker meal. A worker meal is charged in accordance with local policy. If worker meals are free in exchange for services, set the price at "0.00". Worker meals are reported separately, totals are included in school service totals. Adult and child patron meals are reported separately from student meals. Student/Patron worker meals are recorded in the proper student/patron categories for free, reduced and regular.