Main Menu

SIS 2000+ Procedures Food Services

Sec. 14, Class Entry 
 

The Class Entry module is another method of recording meal/milk service. Class Entry is designed for schools that send students to the Cafeteria organized by class, and do not wish to use barcodes or numeric entry to record service. Class Entry may be used to record a Breakfast Meal, a Lunch Meal, SMP Milk and ala Carte Milk service for students. Student Worker status for a Breakfast Meal or a Lunch Meal may also be indicated. Entries are stored by date. Change the login date to view and edit service records for different dates.

Payments and other ala Carte service may not be recorded using this module. Item selection for Class Entry is limited to one Breakfast item, one Lunch item, ala Carte Milk, and SMP Milk. If you wish to record service for food items in addition to these items, do so using the Cafeteria module.
 
 

14.1 Login to Class Entry
From the Food Service main menu, click on the Class Entry button to launch the login screen. Select the Meal, Cash Drawer, and verify the Date to process. Click on the Select button to launch Class Entry using login parameters.

Fig. 1 - Class Entry login screen
 
 

14.2 Identify Meal and Milk Items to be recorded
A specific Breakfast meal and Lunch meal must be identified for Class Entry service. In addition, SMP Milk and ala Carte Milk must also be identified if you wish to record service for these items using Class Entry.

14.2.1 Open Class Entry Preferences
Open the File menu and select Preferences.


Fig. 2 - Class Entry module preferences for the login Cash Drawer
 

14.2.2 Select Food Items
Identifies "what" is considered to be the Lunch item and the Breakfast item for this school (food item preferences are per School). A preference may also be set for an ala Carte Milk item and SMP Milk.
 

1. Click on the Item Preference.
2. Open the Value field.
3. Choose from the available items (Fig. 3).
4. Repeat for remaining Items.
5. Click on the Close button when finished.
An Item Preference (Breakfast Item, Lunch Item, Milk Item or SMP Milk Item) with a Value of 'UNSET' is not available for use in Class Entry. Value must be other than 'UNSET' before service may be recorded. In other words, before Lunch service may be recorded, you must first identify what meal item is designated as the Lunch Service Item.


Fig. 3 - Class Entry Food Item Values
 

Note:
It is recommended that these items remain unchanged once identified as being the Lunch item, the Breakfast item, the ala Carte Milk item, and SMP Milk for Class Entry purposes. If these Values are changed after service has been recorded, historical service records will not appear in the Class Entry module because the items that were designated then as meal items are no longer valid Class Entry meal items. Data is not lost -- just no longer viewable in Class Entry. Historical service records may be viewed using the Accounts module and through Reports.
 
 
 

Fig. 4 - Select Class
 
 

14.4 Record Service
Use the Tab key or the arrow keys to move through the students. A selected student is shown in Red. Notice that the focus remains on the Service field. To record service, move to the student, then press L (Lunch), M (Milk), S (SMP Milk), M (ala Carte Milk), or W (Worker).

Fig. 5 - Class Entry, students by teacher
 
 

14.5 Remove Service Record
Tab or use the arrow keys to move to the service record you wish to remove. Click on the Service drop down list box, and select the "empty" or no service field (Fig. 6). You may also remove a service record by first selecting the record, and then pressing the "D" key (delete).

Fig. 6 - Service field, no service
 

Class Entry Service for this student has been changed, from a meal or milk item to "no selection", or no service for this date (Fig. 7).

Fig. 7 - Class Entry, Service record removed
 
 

14.6 Edit Service Records
Historical Service records may be edited using the Class Entry module.

1. Login to Class Entry using the Date service is to be edited.
2. Select Teacher
3. Select student record to be edited.
4. Change or remove Service.
5. Save

14.7 Change Classes
Either click on the Save button and then select a different Teacher, or simply select a different Teacher. This will generate a prompt to save current records (Fig. 8). Current records will be stored, and students for the new teacher will be loaded.

Fig. 8 - Change Teacher, Save prompt