Main Menu

SIS 2000+ Food Services

Sec. 13e, Volume Sales
 

Volume Sales records transactions involving quantities of a single food item. The Food Item may be a Food Services Meal or Milk item, an ala Carte food item, or a "commercial" item such as Banquet Sales, Catering or Concession Sales. The payment amount of the transaction is derived by multiplying the Quantity of items in the transaction by the 'Each' rate for the item (Sec. 5, Food Service Items). This amount is defaulted automatically but may be over-ridden and a different payment amount entered.

Each Volume Sales transaction is a daily food services transaction, and is recorded as per the Cash Drawer and Date chosen during Cafeteria login. If the selected POS Configuration has been designated as Breakfast, then Volume Sales transactions recorded under that login are recorded as Breakfast Volume Sales. If the POS Configuration has been designated as Lunch, then Volume Sales recorded under that login are recorded in Accounts as Lunch Volume Sales, either Cash or Visitor. All records may be edited using the Accounts module, either Cash Account or Visitor Account, depending upon the category assigned to the transaction -- student (cash), faculty (cash), adult (visitor) or child (visitor).
 
 

13e.1 Run Volume Sales

Fig. 1 - Cafeteria, Volume Sales menu

Click on Volume Sales from the menu bar or use Alt-V to open the Volume Sales menu. Click on Volume Sales or use Ctrl-V to open (Fig. 1).
 
 

13e.2 Enter Volume Sales transaction

13e.2.1 Transaction Date and Meal
Meal and Date text boxes are read-only. Meal designation is determined by the POS site chosen during login. Date is determined by the date chosen during login. If Meal is not correct, exit Volume Sales and re-login to the Cafeteria module using the correct POS site. Transaction Date may be changed by exiting Volume Sales, and then selecting Date from the Cafeteria menu bar (Date may also be changed during login). When Today's Date has been corrected, re-run Volume Sales.


Fig. 2 - Volume Sales screen
 

13e.2.2 Select Item type
Focus defaults to the Item text box (Fig. 2) which contains two choices -
 

1. Meal or ala Carte Item
2. The specific item.

Click on the drop down list box and select Meal or ala Carte (Fig. 3).

Note:
Food Service Preference 'Student Cash Meals'

If the Volume Sales Item = Meal, and the Food Service Preference 'Student Cash Meals' value = 'NO', you will be unable to record a Student Cash meal using the Cash Student button in Cafeteria, the Volume Sales Meal/Student category, or in Cash Accounts (Sec. 3, Food Services Preferences Manager).


Fig. 3 - Volume Sales, select Item type
 

13e.2.3 Select specific Item
Setting the Item as a Meal Item makes available all meal items present in Food Services Items (on this date). Setting the Item as an ala Carte Item makes available all ala Carte Items present in Food Services Items (on this date). Notice that the Each price is supplied when the specific item is selected (Fig. 4).


Fig. 4 - Volume Sales, select specific Item
 

Note about Banquet Sales -
Banquet Sales should be present in Food Service Items as an ala Carte Item, with the price set to 0.00. This allows you to set the Volume Sales price for different Banquet Sales meals using one ala Carte item, since a Banquet meal may be anything from a roast beef dinner to a spaghetti dinner, and priced accordingly. When the ala Carte Item Banquet Sales is selected, the Each price will be 0.00. Tab to the Each field and enter the price for this Banquet meal (Fig. 5). Tab to the Qty. field and enter the number of meals served. All other ala Carte items derive the Each price from Food Service Items. This price is displayed in a read-only field.


Fig. 5 - Banquet Sales Each price
 

Note about Concession Sales -
Concession Sales should be present in Food Service Items as an ala Carte Item, with the price set to 0.00. When the ala Carte Item Concession Sales is selected, the Each price will be 0.00. Tab to the Each field and enter the total sales receipts from the concessions stand (Fig. 5). Tab to the Qty. field and enter '1' (Fig. 6).


Fig. 6 - Concessions Sales
 

13e.2.4 Set item Rate
Click on a rate to select it for this transaction, or use the Tab key to move through the rate categories and press the spacebar to select a rate.
If the Rate is set as Student and a Meal Item has been selected, service is recorded as Student/Regular/Reimbursable.

Student and Faculty Rates -
The transaction is recorded in Accounts/Cash Accounts, Payments page and Meals page
Adult and Child Rates -
The transaction is recorded in Accounts / Visitor Accounts, Payments page and Meals page

When the rate is set, press the Tab key to move the focus to the Qty text box.
 

13e.2.5 Quantity, Amount and Payment
Qty. defaults to "quantity 1" with the focus on the Qty text box. Notice that the Amount and Payment text boxes also default to the corresponding amount for quantity 1 (Fig. 7). Saving the transaction at this point records service and payment for quantity 1 of this item, per the set Rate, as of this date and meal.


Fig. 7 - Volume Sales, Qty 1
 

If the transaction involves a quantity greater than 1, re-type the quantity and press Enter. The Amount and Payment text boxes adjust accordingly (Fig. 7). The Amount text box remains in read-only mode. The Payment text box remains in edit mode, to allow adjustment to the actual payment amount.


Fig. 7 - Edit transaction quantity
 

13e.2.7 Volume Sales Meals Worker Meals
If Item = Meal, you have the option of designating these meals as Worker meals, which uses the Worker Meal Rate (Sec. 4a, Rates). These are anonymous meals, recorded per consumer type.

Note:
If the Food Service Preference 'Student Cash Meals' value = 'NO', you will be unable to record a Student Worker meal in Volume Sales (Sec. 3, Food Services Preferences Manager).


Fig. 8 - Volume Sales Worker meals