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SIS 2000+ Food Services

Sec. 12c, Payment Refunds & Transfers 
 

The Refund designation for a Transaction is an identifier used to flag an account debit for the user's reference. Since all payments default to 'credit' status, a Refund transaction must be entered as a ' - ' minus amount to debit the account. Refunds are usually processed to clear an account when the individual exits the district (or school, if a district-wide installation is not in place), or when accounts are 'cashed out' at years-end (if account balances are not carried forward into the new year).
 
 

12c.1 Process an Account Refund
Volume Refunds (end-of-year)

12c.1.1 Payments Login
Complete Login procedures selecting Refund as the Default Transaction (Sec. 12.1).


Fig. 1 - Set Transaction Default, Refund
 

12c.1.2 Identify and Select Refund Accounts (Sec. 12a.1)
Reference an Account Balance Report to identify accounts needing refunds. Locate each account (Sec. 12a.1, or use the Search utility, Sec. 12a.3).

12c.1.3 Enter Refund Amount
An account displays in Payments with the focus on the Amount field. Confirm the account balance (amount to be refunded) by examining the Balance text field. Enter the refund amount, preceding the figure with a '-' sign and press Enter. The Balance field should display '0.00'. Press Enter again to save, or click on the Save button (Alt-S). The Payments screen will clear, ready to process the next refund.


Fig. 2 - Enter Refund Amount
 
 

12c.1.4 Identify and Select Refund Account (Sec. 12a.1)
Locate the account (Sec. 12a.1, or use the Search utility, Sec. 12a.3).

12c.1.5 Change Transaction type to Refund
Focus is on Amount field. Use the left arrow key to move focus to the Transaction field (or click on the Transaction field). Click on the drop down field box to display Transactions types and select Refund, or enter an 'R' in the Transaction field (R = Refund).

12c.1.6 Enter Refund Amount
Use the Tab key or the right arrow key to shift the focus back to the Amount field. Enter the refund amount and press Enter. Press Enter again to save (or Alt-S) and clear screen, ready for the next payment. Transaction type will revert to the default setting for the next payment.
 

12c.2.1 Transfer funds from the Source Account
Locate the source account (Sec. 12a.1, or use the Search utility, Sec. 12a.3).
 
12c.2.1.1 Change Transaction type to Transfer
Focus is on the Amount field. Use the left arrow key to move focus to the Transaction field (or click on the Transaction field). Click on the drop down field box to display Transactions types and select Transfer, or enter an 'T' in the Transaction field (T = Transfer).

12c.2.1.2 Record Debit payment to Source Account
Use the Tab key or the right arrow key to shift the focus back to the Amount field. Enter the transfer amount as a minus payment (- xx . xx) and press Enter. Press Enter again to save (or Alt-S).
 


Fig. 3 - Transfer from Source Account
 

12c.2.2 Transfer funds to the Destination Account
Locate the destination account (Sec. 12a.1, or use the Search utility, Sec. 12a.3).
 

12c.2.2.1 Change Transaction type to Transfer
Focus is on the Amount field. Use the left arrow key to move focus to the Transaction field (or click on the Transaction field). Click on the drop down field box to display Transactions types and select Transfer, or enter an 'T' in the Transaction field (T = Transfer).

12c.2.2.2 Record Credit payment to Destination Account
Use the Tab key or the right arrow key to shift the focus back to the Amount field. Enter the transfer amount as a standard credit payment and press Enter. Press Enter again to save (or Alt-S).
 


Fig. 4 - Transfer to Destination Account