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SIS 2000+ Food Services

Sec. 12, Payments, Introduction 
 

SIS 2000+ Food Service Payments records account credit payments, account transfer payments (debit and credit), account refund debit payments, returned check account debits, and account balance forward payments. If a district-wide network is in place, login under administrator status allows payments to be recorded to individuals in all district schools. Payments are recorded in Accounts, Account Payments page (Sec. 6b) and may be edited. Payments may also be edited using the Payments module.
 
 

12.1 Food Service Payments Login
Click on the Payments button from the main SIS 2000+ Food Service menu to run Food Service Payments login.

Fig. 1 - Payments Login
 

12.1.1 Select School
Schools available at Payments Login is determined by user permissions when logging into the main SIS 2000+ System. If the user's status is set to System Administrator and the District Office is the login site, then all schools (including the District Office) will be available at the Payment login screen. If System Administrator status is used to login to SIS 2000+ and the login site is a specific school, then only that school will be available at the Payments login screen. Click on the drop down list box to display schools, then click on a school to select.


Fig. 3 - Payments, Select School
 

12.1.2 Select Cash Drawer
The availability of Cash Drawers is determined by the School selection in Payment Login. Each school has available only the Cash drawers created specifically for that school (POS Designer, Sec. 12). Click on the drop down list box to display Cash Drawer selections, then click on a Cash Drawer.


Fig. 4 - Payments, Select Cash Drawer
 

12.1.3 Trns Default
Transaction Default sets a transaction type default. Since it is a default setting, it may be overridden. Choose the type of transaction you will be using for the majority of the payments to be entered this session. Click on the drop down list box to display Transaction types, then click on a type to select (Fig. 5). Transaction types are:


Fig. 5 - Payment Transaction types
 
 

Balance Forward -
Balance Forward identifies account credit or minus balances forward. This payment designation is used during SIS 2000+ Food Service setup, and only if consumers have current account balances that are to be incorporated into SIS 2000+ Food Service.

Payment -
Regular account payment. The majority of all transactions recorded will be credit account payments.

Breakfast line -
Identifies payments recorded in the Cafeteria food line during breakfast, not normally selected as a transaction type for use in the Payments module.

Lunch line -
Identifies payments recorded in the Cafeteria food line during lunch, not normally selected as a transaction type for use in the Payments module.

Refund -
A Refund transaction is used to identify a "-" debit payment used to "cash out" an account.

Returned Check -
Returned Check is used to identify an account debit payment resulting from a returned check.

Transfer -
Account Transfer Payments involve transferring funds from one account to another, usually involving siblings. A "-" minus payment is recorded for Account "A", and a credit payment is recorded for account "B", with each transaction identified as a "Transfer" transaction.
 

Each Transaction type identifies the kind of payment being recorded for information purposes only. It does not automatically process the payment as a debit or credit payment. Payments are assumed to be credit payments, regardless of the Transaction type. Debit payments must be entered using a "-" minus sign. For example, the Payment type Balance Forward may include both negative balances forward and credit balances forward. A payment identified as Returned Check is a debit account payment, and is entered "-10.00".


Fig. 5 - Payments, Select Transaction Default
 

12.1.4 Confirm Date to Process
Date to Process assumes Today's Date (per System Date). If the date displayed is correct, click on the Select button. If you need to process a different date (for example, Balances Forward are being entered as of the first day of school), click on the field button at the right of the date field to drop down the calendar. Use the VCR buttons to go to the desired month, then click on the date. Click on Today to load today's date.


Fig. 6 - Payments, Select Date to Process