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SIS 2000+ Food Services

Sec. 7g, Application Calculations
 

The Application is ready to be calculated when application information, household students, applicant and household member information is present. Remember, if all students on the application are Categorically Approved (Program = Food Stamps, AFDC, or FDPIR), household member information is not required. If one or more students are Income eligible (Program = Income elig) household member information must be present.

Fig. 1 - Application Calculation fields, before Calculation
 
 

7g.1 Calculate the application
Click on the Calculate button when application data is complete. Calculate compares household size and income with federal income guidelines to establish free/reduced eligibility status. An application may be re-calculated as often as necessary. The Calculate button enabled in red means that changes have been made to this application which could affect it's status - Calculate must be performed. The Undo button is enabled and all other command buttons are disabled.

Fig. 2 - Application Calculation fields, after Calculation
 

Application Calculation text fields -

Income -
Totals of all income sources converted to a common pay period income figure.

Pay Period -
The method used to calculate household Income. If assorted pay periods have been used to report household income, the Pay Period defaults to Monthly. If household income is reported under one type of pay period, then household income is calculated and reported using that pay period.

HH Size -
Equals Household Students plus Household Members. The Applicant is not included unless added as a household member.

Income Eligible -
The actual eligibility status of the application based upon the results of calculating income, household size and income tables.

Approval -
The approval status of the application:

Approved
Temporary - 30 Days
Temporary - 60 Days
Temporary - 90 Days
Approved Temporary
Denied - Income Over Limit
Denied - No Income Reported
Denied - Missing Signature
Denied - Missing SSN
Denied - Missing Program number
Denied - Incomplete
New Year Temporary
 
App Type -
Split, Income-based, Categorical

Pay type -
The actual pay type assigned to students as calculated by comparing household income, household size, income guidelines, and whether or not application information requirements have been met. Pay type may free, reduced or regular/paid. Incomplete and Denied applications assign Paid student pay-types.

You may override the Application Approval. For example, a household may be Income Eligible to receive free meals, but the application is Denied-Incomplete due to a missing signature. The Denied status may be changed to Approved-Temporary, which will change student Pay types from Regular to Free. Select 'Yes' from the prompt to change the application expiration date to reflect the Temporary Approved status (Fig. 3).


Fig. 3 - Prompt to confirm change in the application expiration date
 
 

7g.2 Split Applications
It is possible for a household to have students who are Income Eligible and students who are Categorically Approved. For example, an application contains students from a shared household. Total Household Income and Size qualifies the household as income-eligible to receive meals at a reduced price. However, one of the students is Categorically Approved to receive free meals through AFDC benefits. This student is identified as Categorically Approved by changing the Program from <Income elig> to AFDC and supplying a Program Number. When the application is calculated, all students designated as Program = Income elig are assigned the Application Income Eligible Pay type. All students with Programs = AFDC, Food Stamps, or FDPIR are assigned Pay types of Free. The Application Pay type is Split.

Fig. 2 - Application Split Pay type