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SIS 2000+ Food Services

Sec. 7f, Add Household Members 
 

The Household Members page (Fig. 1) contains income and other information for each person residing in the household in addition to Household Students. This information is used when calculating household eligibility.

Fig. 1 - Household Members page, edit mode
 

Application Household Members - text fields

Last Name, First Name -
Beginning letter of last and first names are capitalized automatically when the Tab key is pressed to move to the next field.

Income Source -
Optional entry

SS Number -
Required entry for Applicant. You may enter 'None' in place of the number. Optional for remaining household members.

Income -
Dollar amount of reported income for this household member. Default income is 0.00. Keep in mind that if income is reported as received Hourly, it is assumed that it is a full-time wage (40 hours/week). Hourly income for less than full-time employment should be converted to a pay-period other than hourly (example - $5.00/hour for 10 hours a week should be reported as $50.00/week).

Pay Period -
Required when Income is present. Click on the Pay-Period text box to display choices, then click on the selection (Fig. 2). You may also place the cursor within the Pay Period field and type the first letter of the selection or, with the Pay Period field selected, use the up/down arrows to move through the list until the correct choice is displayed. If the individual has no reportable income, the Pay Period field must contain the entry No Income. If income is reported, a pay period for that income source must be present.


Fig. 2 - Pay Period list box
 

Category -
Required for Applicant. Optional for remaining household members. Click on the field button at the right of the Category text box to display choices, then click on the selection (Fig. 3). You may also place the cursor within the Category field and enter the first letter of the selection or, with Category selected, use the up/down arrows to move through the list until the correct choice is displayed.


Fig. 3 - Category list box
 
 

If the social security number is not present in the Applicant / Student Contact record, it must be completed for the Applicant as a household member. If the social security number is not available, "None" may be typed in the SSN field in place of the actual number. Tab to and complete entries for Applicant Income Source, Income, and Pay Period.
 
 

7f.2 Add Household Members
From the Household Members page and with the application in edit mode, click on the Add button or press Alt-A from the keyboard to insert a new household member record. Complete entries for Last Name, First Name, Income Source, Social Security number, Income, Pay Period and Category. Repeat for each household member.

Hint -
Would you like to avoid re-typing the Last Name field for each new household member (assuming a common name)? After the initial household member record has been completed, type a " (quotation mark) in the Last Name field in the new record. Data present in the field immediately above will be copied and inserted into the ' " ' field.
 
 

7f.3 Delete Household Member
With the application in edit mode, click anywhere within the row containing the household member to select that record. Select the Delete button. A confirmation prompt will request a 'Yes' or 'No' response to "Delete John Smith from this Application". Keep in mind that deleting a household member is appropriate if it is being done to correct a data entry error. If the member has left the household, the household size has changed and Re-Application is required (Sec. 7i).
 
 

7f.4 Household Members with multiple Income Sources
An individual may be present more than once as a household member to allow income reporting from multiple sources.

Caution -- The First Name and Last Names must be spelled identically in each record, or the system assumes they are separate individuals and the household size will be incremented accordingly.