Main Menu

SIS 2000+ Food Services

Sec. 7d, Add Household Students 
 

7d.1 Add Household Students
From the Household Students page, click on the Add button (Fig. 1) to run Add Student [Application] (Fig. 2).

 
Fig. 1 - Household Students page, edit mode
 

The Add Student [Application] screen defaults information display to include student School, Ident and Student Name.

Fig. 2 - Add Student [Application], opening screen
 

If you wish to expand this display to include student Birthdate, Gender and Grade (Fig. 4), click on the expand button at the lower right of the screen (Fig. 3).

Fig. 3 - Expand display
 

7d.1.1 Enter student search criteria
Students may be located by ID Number, Last name, First name, or a combination. Focus defaults to the ID field. Tab to the desired field (ID, Last or First) and complete. the 'Enrolled' checkbox defaults to on, which includes only currently enrolled students in the search. Uncheck if you wish to include all students, regardless of enrollment status. Click on the Find button to initiate the search. A list of students will display based on the criteria used (search results may be school-wide or district-wide). Click on the Clear button to remove current search criteria.

Fig. 4 - Find / Add Student to application
 

7d.1.2 Select / Add student(s)
Single-click on the student name and click on the Add button, or you may double-click on the student name to insert this student into the application (Fig. 2). The Add Student (Application) window will retain the current search results. Select Done when finished adding students to this application. To add students in a "batch", hold down the Shift key or CTRL key and click on student names (selected names do not need to be in sequential order). Click on the Add button to insert the selected students. As each student is added to the application, the system will verify that the student is not present on another application with conflicting effective dates.


Fig. 3 - 'Batch' add Students to the application
 

If a student is already on an application within this date range, an alert will note the application and student (Fig. 4). This student will not be added, and the Add function will proceed to the next student in the batch.


Fig. 4 - Add Student, Conflict alert
 
 

7d.1.2.1 Complete additional Household Student information
School, Student ID and Student Name are automatically inserted into the Household Students page for each student processed by Add Student [Application] (Fig. 5). Pay-type defaults to Regular, which may change after the application is completed and calculated.

Program / Program Number -
Program defaults to Income elig. Use the Tab key to move through the fields, and complete any additional information, such as changing a student's Program from Income elig to AFDC, Food Stamps or FDPIR. If a student's Program = AFDC, Food Stamps, FDPIR this marks the student as Categorically Approved to receive free meals. A Program Number must be supplied for these Programs (student Pay type is automatically set to Free).
 

Application requirements per Student Program setting -
 
1. Student Program = Income Eligible

Applicant, Applicant signature, all household information. If any of the students present on the application are income eligible, then all household information must be supplied.
2. Student Program = AFDC, Food Stamps, FDPIR

Program number, Applicant, Applicant signature
3. Student Program = Direct Cert

Student present on application as Household Student
 
Foster -
The Foster checkbox is an indicator marking this student as a foster child. If the foster child is not additionally covered by AFDC or other programs, you may leave Program as [Income elig], and enter the court case number in the Program Number field. If you prefer to indicate a specific Court Program, edit the Applications Programs Table in the Table Editor (see SIS 2000+ System, Table Editor) and add the program name you wish to use. Use of the Foster checkbox does not require a Program Number to be present, and does not automatically assign Free status.

Student Income -
Use the horizontal scroll bar to display the Income and Pay Period fields if student income is reported. An entry in the Income field requires an entry in the related Pay Period field. Student Income is included in total Household Income.
 


Fig. 5 - Household Students added to application
 
 

Fig. 6 - Delete Student
 

If the application no longer includes the student due to a change in Household Size, the Re-Apply procedure (see Sec. 7i, Edit/Re-apply) must be used because the household should be submitting a new application . The current application is replicated and then Expired. The duplicate application may then be edited to reflect current household information. This is the most accurate method of maintaining a household's application history and insures the integrity of historical reporting.

Continue to add students until all household students are present on the application, then move to the Applicant page (Sec. 7e) which may be selected by either clicking on the page tab, or by using the Page Down key.