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SIS 2000+ Food Services

Sec. 5, Administration / Food Items
 

Two types of food items are processed in Cafeteria transactions -- Meal/Milk Items, and ala Carte Items.
 

Meal / Milk Food Items are potentially reimbursable per the status of the consumer. Prices for Meal and Milk * items are set in Rates (how much this item is based upon different service configurations -- Student Reduced Lunch vs. Student Regular Lunch, for example), then further defined in Items (what the item is). For example, rate configurations for Lunch are set in Rates (Student Regular, Free, Reduced, Worker, Faculty, Visitor, etc.). Then, depending what is served in the cafeteria, you may have a single Meal Item named Lunch, or have several Lunch Meal Items such as Lunch Line 1 and Lunch Line 2, or Salad Bar, etc. Each of these Meal Items are set in Items as Lunch, are reimbursable meals, and reference the Lunch price set in Rates for each service configuration.

* Item Type Milk is only used if Milk is a reimbursable item and has been set up as such in Rates. Otherwise, milk should be treated as an ala Carte item. Milk may be set as a reimbursable Meal Item or as an ala Carte Item, depending upon how you wish Milk service to be reported and whether or not you participate in the Special Milk Program).

Ala Carte Food Items are food items sold in addition to Meal and Milk items. They are not reimbursable, and are priced individually. Rate Change records are available for each ala Carte item to permit mid-year pricing changes.

Ala Carte prices may be set using a District Template, Elementary, Middle and High School Templates, or set on a school by school basis.
 

Re-Cap:
Food Services Items

• Itemizes Meals and Milk that have been defined in Rates (for example, Salad Bar Meal or Kindergarten Milk)
• Allows ala Carte food items to be added
• Meals or Milk present in Rates and defined in Items take the rate assigned in the Rates table. You must supply the price for ala Carte items.

• A Lunch meal item - food Item Type Lunch
• A Breakfast meal item - food Item Type Breakfast
• A Milk item - food Item Type Milk (only if Milk is reimbursable or if milk service is to be included in Meal Service Reports).

About Security and Distributed Networks -
If a distributed network is in place, you must be logged on to the main database to have access to the Items module.  Access to Items will be denied if you attempt access while logged on to the local database.
 
 

5.1 Run Food Service Items
From the Food Service main menu, click on the Administration button to open the Administration menu. Click on the Items button to open Food Services Items. The Items screen displays in read-only mode (Fig. 1), displaying (alphabetically) the first Item record.

Fig. 1- Food Service Items, read-only mode
 

Use the VCR buttons to move through the Item records -- single record forward or back, or select the VCR button / to move to the first or last record.

Fig. 2 - VCR buttons
 

Food Service Items text fields:

Item type -
Identifies what kind of food Item. Lunch, Breakfast, or Milk are potentially reimbursable items and reference the pricing structure set in Rates. Selecting one of these Item Types loads the specific Item entry screen for a Meal Item. Ala Carte loads the specific entry screen for ala Carte Items.

Item Description -
User-defined text entry field for Item name (Salad Bar or Bagel, for example).

Limit Availability:

Location(s) -
Defines where that Item is available, from District-wide to a specific school site.

Meal(s) -
Limits Item Availability to a specific Meal. An Item may be available for Breakfast only, Lunch only, or Meal may be left Unset. A Meal setting of Unset indicates availability for that Item is not restricted to a specific meal.

Print -
Runs the Food Service Items Report. See Food Service Reports for specific instructions on running this report.


Fig. 3 - Items Print command button, Item Report
 

Find -
Locates a specific Food Item by description or partial description. Also may be used as an Item List and an Item Navigator. See Sec. 5b, Find/List Items.

List -
Displays (to the screen) a list of Food Items. Also may be used as an Item Find and Item Navigator. See Sec. 5b, Find/List Items.

Delete -
Deletes a Food Item. An Item may not be deleted if service records are present for that item.

Edit -
Places the displayed Food Item into Edit mode.

New -
Creates an entry screen for a new Food Item.

Save -
Saves the currently displayed Food Item record.

Quit -
Exits Food Service Items.

Add -
Activates a new rate row to allow a rate to be entered for this item. Focus defaults to Effective Date. See Sec. 5a.2.2, Rules for Rate Change Records.

Remove -
Removes a rate for this Item. Click on the rate row to select, then click on the Remove button (Alt-R). A confirmation prompt requires a 'Yes/No' response to continue.

Effective/Expire -
Effective and Expire dates for this rate. See Sec. 5a.2.2, Rules for Rate Change Records.

Student/Faculty/Adult/Child -
The Student, Faculty, Visiting Adult, and Visiting Child rate for this item.