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SIS 2000+ Food Services

Sec. 4e, Rates / Pre-Kindergarten Rates
 

Pre-Kindergarten Rates accommodates pre-schools held within a traditional school structure. Pre-K students are present in the student database and are included in enrollment figures. Pre-K students are considered to be a separate school type for food services purposes, since meal prices for Pre-K students generally follow a different pricing structure than the student prices set for the school types elementary, middle or high school. Pre-Kindergarten Rates allows for student free, reduced and full-pay status, and for eligibility application processing.

If Pre-Kindergarten students are not included in student enrollment for your school, consider creating a separate school for pre-K students within SIS 2000+. Pre-K students will have separate meal pricing available and separate enrollment and eligibility reporting, with school food services reporting totals available. If creating a separate Pre-K school is not an option, Pre-Kindergarten students must be present as Food Services Patrons (see Sec. 11, Patrons). Student Patrons use the standard student meal rates as set in Rates (special pre-K pricing is not available). Student Patrons may be assigned free, reduced or full-pay status via the Accounts module, 'Status' tab. Patron eligibility figures are reported separately from school eligibility figures but are also included in overall school eligibility totals.
 

How Pre-Kindergarten Rates are used by the Cafeteria module:

Pre-Kindergarten students are identified within the system by the assignment of Grade = -1. When a student account is accessed by the Cafeteria module, the system looks for Grade = -1. If Grade -1 is encountered, the system then looks in Rates for pre-Kindergarten Rates. If no pre-Kindergarten Rates are present, standard student meal rates are used.

If a Pre-Kindergarten Rate is found, the system assumes you wish to use Pre-Kindergarten Rates for all students assigned Grade -1, and will reference Pre-Kindergarten Rates for all of these students. Therefore, if you wish to use Pre-Kindergarten Rates, rate configurations must be present for all meal rate possibilities -- Lunch Student Free, Reduced and Full-Pay, and Breakfast Student Free, Reduced and Full-Pay. Otherwise, the Cafeteria Alert "Rate not Found" will display if a pre-K student is served and that meal rate configuration is not present.
 

4e.1 Steps to create a District Pre-Kindergarten Rate
The following steps result in a District Rate default for a Pre-Kindergarten meal rate. If a school is present within the district that uses a rate structure other than the district rate for a Pre-Kindergarten meal, also complete Step 4e.2, School Exceptions.

4e.1.1 Select School type
From within the Rates module, click on the School type drop down list box to display School type selections and select Pre-Kindergarten (Fig. 1).


Fig. 1 - Pre-Kindergarten School type
 

4e.1.2 Create a Pre-Kindergarten Rate
For initial Rates setup the Rates screen appears as in Fig. 1 (Pre-K Rates are not present). Click on the New button to display the Rate Editor (Fig. 2) which displays containing default Pre-Kindergarten meal rate settings.


Fig. 2 - Rate Editor, add Pre-Kindergarten Rate
 
 

4e.1.2.1 Select Food type
Food type defaults to Lunch for a new rate. Food type may be changed by clicking on the type field to display choices and selecting a different food type (Fig. 3). Accept this type by tabbing to the next field. A rate must be set for each food type offered to pre-Kindergarten students. For example, If Breakfast is available to pre-Kindergarten students, then Breakfast free, reduced and full-pay rates must be set.

Note: Milk, as a food type, should only be selected if Milk is a reimbursable food item, and is available to Pre-Kindergarten students at a price other than the school price. If pre-k rates are set for Milk, include rates for all student configurations (student free, student reduced, and student full-pay).


Fig. 3 - Pre-Kindergarten Rates Food types
 

4e.1.2.2 Select Consumer type
Consumer type defaults to Student. Accept this setting and tab to the Pay type field.

4e.1.2.3 Select Pay type
Pay type defaults to Full-Pay. Pay type may be changed by clicking on the Pay type field to display choices, then clicking on the correct pay type (Fig. 4). Press the Tab key to move to the pricing grid, Rate Effective date field.


Fig. 4 - Pre-Kindergarten Rates Pay Types
 

4e.1.2.4 Complete Pre-Kindergarten Prices for this Rate
Tab to each field and complete as follows:
 

Effective and Expire Dates -
These dates are optional. The rate is assumed to be in effect if these dates are not completed. If this rate changes, the current rate must be expired, and a new rate placed in effect with a new effective date.

Rate 1, Rate 2 -
Rate 1 is the cost for the first, reimbursable meal. Rate 2 is the cost for additional, non-reimbursable meals.

Worker -
The price of the earned meal for this rate configuration.

Reimb -
The total amount of reimbursement received for this meal. Click on the drop down list box to display Reimbursement Programs and Rates (Fig. 5).
 


Fig. 5 - Pre-Kindergarten Reimbursement Rate editor
 
 
4e.1.3 Save Rate and return to Rates screen
Click on the Save button when this rate is complete (Fig. 6). Save enables the Edit, Done and School Rates buttons. Proceed to step 4e.2 if a School Exception to this rate must be set.


Fig. 6 - Completed Pre-Kindergarten District Rate
 

If this Pre-Kindergarten Rate is district-wide, click on the Done button to return to the Food Service Rates screen which now contains the new rate. Click on the New button to add each new Pre-Kindergarten rate configuration.


Fig. 7 - Food Service Rates, new Pre-Kindergarten
meal rate
 

Pre-Kindergarten district meal rate configurations typically present in Food Service Rates are:
 

Breakfast -
Student Free, Reduced, Full-pay

Lunch -
Student Free, Reduced, Full-pay
 

If Milk is tracked as a reimbursable item -
Student Free, Reduced, Full-pay
 

Fig. 8 - Pre-Kindergarten Rates, typical configuration
 

4e.2 Create a School Exception to this District Pre-Kindergarten Rate
If necessary, individual schools may be identified as using a Pre-Kindergarten rate other than this default District rate. With the District Rate in read-only mode, click on the School Rates button and follow the steps outlined in Sec. 4b, School Exceptions to create a school rate exception.