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SIS 2000+ Food Services

Sec. 4b, Rates / School Rate Exceptions
 

School Exceptions may be set for schools using Meal, Milk, or Reimbursement Rates that are exceptions to District Rates (see District Rates, Sec. 4a). These exceptions are set on a school by school basis, and may be set when completing District Rates.
 

4b.1 Run the School Rates Editor
The District Rates must be in place before School Rate Exceptions may be made. In Fig. 1, the District rate has been completed for the Elementary Student Regular Lunch rate. With the District rate in read-only mode (a rate returns to read-only mode when Save is selected), click on the School Rates button.

Fig. 1 - Completed District Rate Template, Elementary Lunch Student Regular (read-only mode)
 

School Rates
The School Rates button runs the School Rate Exceptions Editor, which displays the District rate for this meal in read-only mode (top portion of screen), and the first (alphabetically) School assigned this rate, also in read-only mode (bottom portion of screen). Notice that since this is an Elementary rate, only Elementary schools have been assigned this rate and only elementary schools are available for rate exceptions. Default values for each school are displayed in blue.

Fig. 2 - Set exceptions for selected school, read-only mode
 

School Exception Rates command buttons:

Edit -
Places the default district rate template for this school in edit mode.

Exception -
Marks a selected rate as as "Exception Rate" as shown by using red text.

Default -
Returns this rate exception to the District Default rate, even if the rate has been saved. A confirmation prompt requires a 'Yes' / 'No' response to continue.


Fig. 3 - Restore Default values
 

Undo -
Reverts to the last saved version of this rate.

Save -
Records this rate exception.

Done -
Enables after Save has been selected or, is enabled in edit mode prior to any changes having been made.
 

4b.3 Edit Default Rates
Click on the Edit button to place the School Rates Editor into edit mode for this school.

Fig. 3 - School Rates Editor, edit mode
 

4b.3.1 Select Rate
Select (click on) the rate to be edited, then click on the Exceptions button. An alert displays requiring a 'Yes' / 'No' response to continue (Fig. 4).


Fig. 4 - Rate Exception confirmation prompt
 

4b3.2 Complete a Meal Rate Exception
Select 'Yes' from the prompt in Fig. 4 to convert the rate to an Exception rate as shown in red. Tab to or click on the specific rate requiring editing and retype the rate information. In Fig. 5, the Worker Meal rate was changed to reflect a cost of $1.50, a change from the default value of $0.00 (or no charge) for the meal. Notice that the Change by and Change Date fields s have been updated by this change. These fields are read-only.


Fig. 5 - Completed Exception rate
 

4b.3.3 Complete a Reimbursement Rate Exception


 

If the Exception Rate is a Reimbursement Rate, click on the Tot Reim drop down list box to display the Reimbursement Rate Editor (Fig. 6). Select the Programs requiring the rate changes, complete the new rate, select Save and then Done.

Example -- In addition to standard Federal and State reimbursement programs, an individual school may also qualify as a Severe Need Breakfast site. In this example, the Federal and State reimbursement rates would already be present as Default District Reimbursement Rates. Simply select the Severe Needs Rate, and enter the additional reimbursement rate. Reimbursement for this school will then be calculated at the higher rate.


Fig. 6 - Reimbursement Rates