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SIS 2000+ Student Editor
Last update: 08/23/2000 jmm
Sec.
13, Edit 'Enrollment' Data
This chart keeps track of the school sites the student has attended,
inside or outside of the district. A school site receiving a student for
an inter-district transfer will automatically be recorded as an entry in
the 'Enrollment' screen, as will all part-time school sites attended by
a student (See Sec. 5, "Multiple Enrollment").
The only time data needs to be manually entered in this screen is when
recording the history of schools attended before the student entered
the district or enrollment history after they have left the district.
The default view of this screen displays a summary list of enrollment
records in chronological order. Enrollment records that have no Exit
Date are considered "open", that is, they refer to the student's current
enrollment.
An enrollment entry may be added, edited, or deleted in the second level
edit mode.
Fig. 112 - first level edit mode
-
School of Record -
The SPEEDE/ExPRESS ID number of the school site where the student was
enrolled. A full description of the school can be viewed in the "At
School" field in the second level edit mode.
-
Entry, Date -
The date the student first started attending the school.
-
Entry, Code -
Pre-defined code describing reason for entering the school. Shown here
in its abbreviated code form. A full description of the code can be viewed
in the second level edit mode.
-
Entry, Grade -
The student's grade level upon starting enrollment at the school site.
-
Exit, Date -
The last day of enrollment at the school site.
-
Exit, Code -
A pre-defined code describing the reason for leaving the school. Shown
here in its abbreviated code form. A full description of the code can be
viewed in the second level edit mode.
-
Exit, Grade -
this field will show the grade level of the student on the Exit Date.
-
To School -
The SPEEDE/ExPRESS ID number of the school site to where the student
was transferred. A full description of the school can be viewed in the
"To School" field in the second level edit mode.
-
Filing, Date -
Date that the student's transcripts from the outside school were received
or the date that student's transcripts were sent to another school.
-
Filing, Status -
User-defined status code referring to transcripts.
Remember that enrollment records are automatically posted and updated when
a student enrolls or transfers to a school within the district,
including part-time enrollment. This is the result of the transactions
carried out in the Enter a New Student process,
the Transfer a Student process, the Withdraw
A Student process, and the Multiple Enrollment
process.
13.1 Add an enrollment history record.
This procedure is only done to record a student's school history before
they entered the district or after they left the district.
Important Note: "At School" sites and "To School" sites
used in the creation of an enrollment record must first be defined in the
SPEEDE/ExPRESS School
Editor program before they can available as choices for the following
procedure.
13.1.1 Activate the first level edit mode
If the 'Enrollment' screen is in the read-only mode, click the Edit
button at the bottom of the screen to activate the first level edit mode,
signified when the three buttons within the screen turn from gray to blue.
(Add, Edit,
and Delete - Fig. 112).
13.1.2 Open a blank Student Enrollment record
Click on the blue-colored Add
button to open the 'Student Enrollment' screen (Fig. 113). Some default
data will be showing, such as "Kindergarten" in the Grade fields
and today's system date in the Entry Date field, etc.
In the example below (Fig. 113), an enrollment record will be created
for the school attended outside of the district; one that took place
before the student entered the district for the first time.
Fig. 113
13.1. 3 Enter data
Use the Tab key to move from field to field. Enter in data as follows:
Entry data (left side)
-
At School -
A description of the school site outside of the district where the
student was enrolled. Select from drop-down list. School sites available
for selection must have been pre-defined in the School Editor program.
-
Date -
Entry date. The date the student first started attending the school.
-
Code -
Entry code. A pre-defined code describing reason for entering the school.
-
Status -
Student status at the time of enrollment.
-
Grade -
Grade level at the time of enrollment
Exit data (right side)
-
To School -
A description of the school site where the student was transferred
to and the end of this enrollment period. Select from drop-down list. School
sites available for selection must have been pre-defined in the School
Editor program.
-
Date -
Exit date. The last day of enrollment at the school site.
-
Code -
Exit code. A pre-defined code describing reason for leaving the school.
-
Status -
Student status at the time of exit.
-
Grade -
Grade level at the time of exit.
13.1.4 Save data
Click on Save to confirm data, or Cancel to abort.
13.1.5 View data
After saving, the view will revert to the 'Enrollment' information
screen. The new enrollment record will be displayed in the summary list
in chronological order by Entry Date (Fig. 114). In the example
below, the new entry appears at the top of the list because its date range
refers to an enrollment before the student first entered the district.
Fig. 114
13.1.6 Exit the edit mode
Click on the Done command button to exit the edit mode.
13.2 Edit an enrollment history record
All data fields in enrollment records from can be edited. Use caution,
however, when editing enrollment records generated automatically from transactions
within the district SIS 2000+ database. The information in these types
of records is linked to other processes in the SIS 2000+ program.
13.2.1 Activate the first-level
edit mode
If the 'Enrollment' screen is in the read-only mode, click the Edit
button at the bottom of the screen to activate the first-level edit mode,
signified when the three buttons within the screen turn from gray to blue.
(Add, Edit,
and Delete - Fig. 112).
13.2.2 Select an enrollment history record
to edit
In the summary list, select (highlight) the enrollment record to edit.
Note: Enrollment records that have no Exit Date
are considered "open", that is, they refer to the student's current enrollment
in the current school site that is logged on. The Exit information (right
side of the Student Enrollment screen) of an open record is not available
to edit until the record has been closed via the Transfer procedure in
the Student Editor.
13.2.3 Activate the second level edit mode
Click on the blue-colored Edit button to open the 'Student Enrollment'
screen (Fig. 115) in second level edit mode.
Fig. 115
13.2.4 Edit data
Use the TAB key to move from field to field. Make changes with caution.
13.2.5 Save changes
Click on the Save command button to confirm, or Undo
to cancel changes. After saving, the view will revert to the "Enrollment"
screen.
13.2.6 Exit the edit mode
Click on Done to exit the edit mode.
13.3 Delete an enrollment history record
CAUTION: Do not attempt to delete enrollment records of schools attended
within the district - consult the system administrator.
Records of schools attended outside the district can be deleted
as follows:
13.3.1 Activate the first level
edit mode
If the 'Enrollment' screen is in the read-only mode, click the Edit
button at the bottom of the screen to activate the first level edit mode,
signified when the three buttons within the screen turn from gray to blue.
(Add, Edit,
and Delete - Fig. 112).
13.3.2 Select an enrollment history record
to edit
In the summary list, select (highlight) the enrollment record to delete.
13.3.3 Click on the Delete command button
13.3.4 Confirm deletion
In the message box that appears (Fig. 116), answer "Yes" to confirm
the deletion, or "No" to abort. The view will return to the 'Enrollment'
screen. The deleted entry will have been removed from the summary list.
Fig. 116
13.3.5 Exit the edit mode
Click on Done to exit the edit mode.
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