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SIS 2000+ Student Editor

Sec. 8, Edit 'Addresses' Data

Fig. 79 - Use Households preference set to "On"

• Home Address -

This is the student's primary address of residence. The address can be of two types: manual or parsed. The type of address used depends on how the Use households preference is set during the configuration of SIS 2000+. The editing technique for the Home Address depends on the type of address it is, as follows:
• Manual address -

If, when the edit mode is activated in this information screen, the Home Address fields are editable (white) and the Family Address button is disabled (grayed out, as in Fig. 80), then the Home Address was manually generated and may be manually edited from this view. Although there is no strict format for a manually generated address, normally the house number, street name, and any prefixes and suffixes are entered in Line 1. and the suite (unit) type and number, if applicable, are entered in Line 2.


Fig. 80 - Use Households preference set to "Off"


• Parsed address -



If, when in the edit mode of this information screen, the Home Address fields are read-only (gray) and the Household Address button is enabled (blue) as in Fig. 79, then the Home Address is a parsed address. A parsed address is used when the Use Households preference is set to "On" in the Address Validation Table Editor application. Parsed addresses are also called "Household Addresses". A parsed address stores the component parts of an address in separate fields (even though those fields may be combined into one field for display or printing purposes in various applications). The Use Households feature will allow a single address entry to be assigned to more than one student, such as to siblings in the same district who live at the same address. Student contacts, such as parents, guardians, or caretakers, can also be assigned the same household address using the Lives With Student check box in the 'Contacts' information screen. This sharing of addresses promotes data integrity, saves storage space, and speeds up the system.

To edit this type of address, click on the Household Address command button to open the 'Address Entry' screen (Fig. 81).


Fig. 81

Two types of address editing procedures are available, as follows:


• Change to a different parsed address -



In this procedure the address assigned to the student will simply be changed to another existing Household address. Click on the Chg Household command button to open the 'Household Search' dialog (Fig. 82). Click on the Find command button to open a list of all Household addresses in the database or enter a search string for the target address to locate, such as the first letters in the Street Name, and click on Find to initiate a search (or Clear to clear all search strings or Cancel abort).


Fig. 82

A list of candidate addresses will be displayed in a 'Household List' screen (Fig. 83) (If a "No Match" message occurs, reduce the amount of qualifiers in the search strings and try again). Select (highlight) the target address. A list of students and contacts that share the highlighted address will be listed in the lower section of the window.


Fig. 83

If the highlighted address is the correct one, click on the Select command button to transfer the address to the 'Address Entry' screen (Fig. 84).


Fig. 84

Click on the Save command button within the 'Address Entry' screen to post the new address to the current student, or Undo to cancel. When saved, the view will revert to the main 'Addresses' information screen, displaying the newly assigned address in the read-only mode (Fig. 85).


Fig. 85

In order to make this new address assignment permanent, be sure to click on the Save command button at the bottom of the main screen.

• Create a new parsed address -



In this procedure, an entirely new address can be created for the current student and saved to the database. Once it is saved, the address becomes a part of the Household addresses database and can be assigned to other students in subsequent procedures. When the New Household command button is executed a blank 'Address Entry' screen is opened in the entry mode (Fig. 16). Use the Tab key to move from field to field. Enter address data and Save the new address (See Sec. 2, "Enter a New Student / Enter a New Household Address" (paragraphs b-d) for detailed instructions on generating a new address). When saved, the view will revert to the main 'Addresses' information screen, displaying the newly created address. In order to make this new address permanent, click on the Save command button at the bottom of the main screen.

• Edit a parsed address -



A parsed address can edited if there is only one student assigned to that address. Click on the Change This Address command button activate the edit mode. After making modifications, click on Save to post the new address (or Undo to cancel). Keep in mind that the edited address will be subject to address validation or enrollment validation, if applicable. When there is more than one student assigned to the address the Change This Address command button will be disabled.


• Mailing Address -

All mailing addresses are manually entered and edited (not parsed). Manually enter a mailing address here (if it is different from home address) or edit the existing address. When there is a mailing address entered here it becomes the default default address for the Student Mailing Label Report in place of the Home Address.
• Line 1 - P.O. Box or House #, House # Suffix, Street Prefix, Street Name, Street Type, Street Suffix.
• Line 2 - Suite Type and Suite #, if applicable.
• District of Residence -

Select the school district where the student resides, based on his/her address. Normally, this would be the default district but in some cases a student may live outside the district. In these cases the system administrator will provide a list of possible districts for selection in this field.
• School of Residence -

When the Use Households preference is set to "On" this field will be read-only. A predetermined school site assignment will be displayed, according to the student's address and grade level, if geo code mapping has been defined in the Address/School Mapping procedure. (If the field is blank it means that geo code mapping has not been implemented.) Normally the School of Residence will be the same as the logged on school, unless the Validate enrollment preference has been set to "Off", in which case would allow a student to be enrolled in a school site other than his/her assigned site. If the Use Households preference is "Off" this field will be editable by selecting from a drop-down list.
• School of Choice -

Select the school this student would like to attend.
• Geo Code -

This is a user-defined code representing a geographical area within the school district. When the Use households preference is set to "On", this field will be read-only, displaying the code assigned to the current home address, when applicable. (If the field is blank it means that geo code mapping has not been implemented.) If the Use households preference is "Off" this field will be editable.
• Pickup Bus -

The bus name or route number of the school bus that will pick up the student in the morning.
• Dropoff Bus -

The bus name or route number of the school bus that will drop the student off in the morning.
• Bus Information -


Fig. 86

Click this button to open the 'Student Bus Information' form (Fig. 87). Any data related to special bus requirements for the student is stored here. Enter or edit the data if necessary. If data has been edited, click on the Save and Return command button to save the new data, close the form and return to the 'Addresses' tab (or Cancel to discard changes). If no data was changed, use the Cancel button to exit the screen. The Bus Information button will appear dark red when there is data contained within the form. This form will be shared with in the Special Education History program. It may be edited in both places for students who are designated in Special Education.


Fig. 87


Check the Alert box to cause a Bus alert to appear in the Alerts field of the 'General' tab (Fig. 88).


Fig. 88 - Alerts appearing in the 'General' tab